Data Entry Payroll Assistant

ANN E. CORTEZ

Phoenix, AZ ***** Cell 623-***-**** ****.********@*****.***

SKILLS

Software:

Pay Experts, Employee Navigator, Sage (timberline), Therefore, ADP Payroll System, UltiPro, AS400-JD Edward, AS400 Class System, QuickBooks, Acorde, Microsoft Excel, Smead link Imaging, Microsoft Word, Outlook, JD Edwards Acct’g program. Other Skills:

Bilingual, Fast Learner, Self Motivating, Organized, Cash Handling, Data Entry, Detail oriented, great personality, dedicated, team player at its highest degree. HR / PAYROLL SKILLS

EXPERIENCE

UPPERCRUST BAKERY - PHOENIX, AZ

(Commercial Bakery Warehouse)

Payroll Coordinatior, 2021- to Present

Process Payroll for 300 employees

1. Maintain / Process payroll thru payexperts system for biweekly pay. 2. Check all timesheet for accuracy by running reports on a daily basis. 3. Check all punches / missing punches by running reports and matching them with there door card information.

4. Enter all PTO request on a daily basis.

5. Runn reports for all deductions/ benefits deductions. 6. Time sheets for Temp agency on a weekly basis.

7. Export reports thru pay experts to excel and email all reports to HR Director. 8. WC reports on a Monthly basis.

9. Cut checks for all check request/vacation/severance pay 10. Enter all new hires / Everify on all / mantain all I-9’ files 11.Interviews / Hire for new candidates

12.Run all salary reports for Monies

13. Termination / write ups for employees

14. Reports on all injured employees / send for drug testing/MBI injuries report 15.Run reports for all new eligible employees for benefits and get them enrolled. 16.Assistant to HR Director

17.Emails for all temps and all advertisements

18.Reconcile all benefit statements before they go to AP. 19.TRP Program

YOUNGER BROTHERS COMPANIES – PEORIA, AZ

(Commercial and Residential Developments)

Payroll Administrator, 2017-2020

HR Department Startup

Employment Law

FMLA/ADA/EEO/WC

Process Payroll

Selerix Benefit Enrollment

Sage timberline software

New Starts Set-up

Staff Recruitment & Retention

Employee Relations

Benefits Administration

Check Runs / Payroll Distribution

ADP Program

Orientation & On-Boarding

Organizational Development

HR Policies & Procedures

Bilingual ( Spanish & English)

Digi checks Program

Ann E Cortez Phone: 623-***-**** ■ Page 2 !

Processing Payroll for over 650 + employees / 10 Companies Entities 1. Maintain / Process payroll information by collecting time cards, calculating spreadsheets and entering data into 10 different companies.

2. Checking all time from ADL system for each company that punches in. 3. Bringing over time from ADL system to Sage and verifying all time is correct. 4. Running reports day by day to check time for Development. 5. Adding Starts and entering spreadsheet calculations on Plumbing / OT is correct on wages. 6. Backing up / Running FSLA tool from Digi checks for the Development files to make sure OT calculations are correct.

7. Entering in new hires.

8. Prepare reports by compiling summaries of earning, taxes, deductions. 9. Generate Payroll / print all check stubs and stuff to different supers. Print timecards on a weekly basis and send with check stubs.

10. Run Deposit Summary and GL reports for tax purposes. a. Prepare and enter all state and federal taxes into the proper websites. b. Enter into cash management and scan into the G-drive folder by Co. 11. Provide payroll information to all bilingual employees. 12. Run all reports for Vacation and sick time for Each Department and send emails for each manager.

13. Run reports on weekly average wage for each department. 14. Check Journal for all court orders to match the transmittals. 15. Prepare and print all garnishments for AP.

16. Scan all time cards into Therefore per Company. 17. Prepare all Quarterly reports.

18. Close month end.

a. Run all reports for Employee/Employer/Workman Comp and GL YTD and Vac/Sick. b. Save into Cute PDF drive.

c. Balance reports to the excel spreadsheet.

d. Print Burden by debit account for all companies (fringe/employer Med) e. Print and email all Workman Comp reports and balance to spreadsheets. 19. Prepare all reports for Audits.

NALLY CONSTRUCTION CO. – PHOENIX, AZ

(Commercial and Residential paint)

Payroll Administrator, 2014-2017

Processing Payroll for 150+ employees, Entering New hires into E-verify,

Processing new hires into Timberline and Selerix.

Process payroll on a weekly basis by entering time/job cards.

Maintaining reports on weekly basis, including the reports of termed employees and I-9 updates.

Process all VOE forms in a timely matter.

Create new Purchase orders for field employees, including back charge reports and Tool charges.

Maintaining good communication with employees and supervisors.

Complete all new starts for coming up communities and lots.

Enter all the piece rates for the following weeks work on schedule into Job cost.

Assist in office help when employee is on vacation, including job scheduling.

Create Spreadsheets for current jobs and memos for employees. RANDSTAD PROFESSIONALS – PHOENIX, AZ

(Beneco Trust Company)

Accounts Payable Support, 2013-2014

Able to operate various work-processing software, spreadsheets, and database programs.

Receives, reviews, and enters data into computer system or tracking database according to established procedures.

Keeps track of received data and source documents.

Reviews and makes necessary corrections to information entered.

Generates reports and responds to inquiries regarding entered data as requested.

Contributes to a team effort and accomplishes related results as required. Ann E Cortez Phone: 623-***-**** ■ Page 3 !

Create journal entry for Accounts Payable and Deferred Revenue.

Assists in maintaining & establishing an effective and efficient records management system. ROADSAFE TRAFFIC SYSTEMS, INC – TEMPE, AZ

(Commercial and Residential Traffic Control)

Payroll Assistant, 2010-2012

Started as a temp for Accounts Temp for a 90day probation and was hired as a fulltime employee to do payroll for 5 different branches, including Phoenix, Tucson, Flagstaff, Las Vegas and Iowa. I was to process payroll on a weekly basis, enter trip sheets into Navision program and transfer, post and submit into the ADP payroll system using UltiPro. I was responsible to do certified payroll into LCP tracker for Arizona and manuals for Iowa and Vegas on a weekly basis. I also was responsible for Union payroll for Iowa. Setting up payrates for certified payroll into Navision.

Key Results:

Responsible for all new hires (orientation includes: e-verify, background check, MVD pull and entering new hires into Navision, ADP, Benefit program.

Responsible for entering trip sheets (logs) into Navision for projects and payroll.

Processing payroll on deadlines for all 5 branches.

Placed stop payments and voided checks.

Print certified payroll reports, enter into LCP tracker and also do manuals for different States. Sign and date copies for Prime contractors. Put in mail on weekly basis.

Responsible for Union payroll thru State of Iowa, do deductions on fringes and casual employees.

Kept and maintained employee files, DMV records in safe place.

Maintained E-fax verifications and Corporate Policy’s to its Highest.

Maintained employees for benefits on certified payroll pay and thru State’s policy.

Responsible for Garnishments and Liens. Entering them into ADP for weekly deductions. VALLEYCREST LANDSCAPE DEVELOPMENT – PHOENIX, AZ

(Construction in Commercial Landscape and Maintenance projects) Payroll / HR Assistant, 2007 to 2009 Accounts Payable, 2003 to 2007 Promoted to fulfill a position in Payroll and HR functions, including recruiting and training employees, administering benefits, overseeing disciplinary action and managing HR records. Resolved conflicts between employees and insurance carriers including workman’s comp, coordinated safety meetings to promote employee safety trainings and rodeos, and performed exit interviews. Worked with senior management on issues of HR policies and procedures; recruit employees; developed orientation, training incentive programs. Manage leave-of-absence programs and personnel records; administer benefits enrollment and programs; handle HR generalist workplace issues, processed payroll on a weekly basis for over 200+ employees, maintained weekly reports and archived for auditing purposes. Maintained a 1.06% error rate for month end when processing over 800+ invoices over the last 8 months (over 16 other branches). Key Results:

Reworked new-hire orientation program to include HR information and company resources.

Maintained a 98 % rate when being audited in payroll, includes kept well maintained all logs for EEO compliance, employee confidential files and office in general.

Responsible for setting up new hires which includes, interviews, drug free workplace, E- Verify, background checks, orientation and adding to dispatch, adding all information into JD Edwards and setting up employee folders confidential files.

Kept and maintained logs for dispatch and employee positions.

Kept, maintained all DMV records for authorized drivers in IIX database which would include endorsements for truck drivers were current and being in compliance.

Responsible for all check runs on office and field employees on a weekly basis and distributing of the checks.

Responsible for posting new positions on different databases, including Monster and AZ Workforce programs.

Assistant Office Manager in front and back office, including Project coordinator, Accounts payable, phones, sub- contracts and any office help when needed. Ann E Cortez Phone: 623-***-**** ■ Page 4 !

Responsible for all memo’s to field and office employees including translation (English / Spanish).

Maintained being in EEO Compliance by posting changes for benefits, posting law bulletin’s in office and out on field especially freeway projects, positions available thru the branch, and workman’s comp information.

In charge for setting up safety meeting and getting all paperwork together, including all workman’s comp information incident and all upcoming events. Preparing information from meeting and sending over the progress to regional safety manager in corporate office.

Kept a well friendly attitude with corporate staff thru e-mails and phone interviews. EDUCATION

METRO TECH – PHOENIX, AZ

Received GED in 1993

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