Data Entry Administrative Assistant
Resume:
Tina Tompkins
*************@*****.***
Westrax Machinery Company April 2022-March 2023
Office Administrator
● Performed daily office activities.
● Opening mail
● Processing Invoice and scanning to corporate office
● Creating PO’s and ordering what was need for the office and technicians.
● Opened service work orders for equipment that needed repairs on company and customers.
● Order parts and received them for the service technician.
● Billing customer for services completed.
● Assist the controller by reconciling bank statement, POs, and Invoices Bingham Equipment July 2018 -April 2022
Accounts Receivable Manager
● Responsible for the collection of receipts of all payments via (Wire, Checks, Credit Cards, and Cash).
● Posting Customer Payments on Account
● Month End Reporting
● Customer Account Maintenance
● Bank reconciliation
● Reconciliation for all 13 stores incoming cash
● Collection calls
AV Concepts, Inc. October 2016 -May 2018
Accounts Receivable Coordinator / Assistant Project Manager
● Deposit Invoicing
● Final Invoicing
● Responsible for the collection of receipts for all payments via (Wire, Checks, Credit Cards, and Cash).
● Posting Customer Payments on Account
● Checking on a daily basis what orders have been returned in the system that need to be invoiced to the client.
● Collections
● Month End Reporting
● Customer Account Maintenance
● Fix Assets – enter new acquisitions into the Fix Assets System
● Commission Report – Calculate the Commission for the City of Phoenix on a weekly and monthly basis and report it to the city.
● Employee Commission – Calculate the employee commissions monthly.
● Employee expenses. Review employee expenses to make sure all expenses have receipts and are coded correctly to the proper GL, location, and department for show close and the Amex Statement for month end reporting. Then have proper approval from their supervisor.
● Am Express Statement – once all approved expenses have been turned in, all information is then compiled and uploaded for coding of the AmEx statements. (Centurion, Gold, and Green)
● Show Close Schedule – update the show close schedule every Monday morning for the accounting team and Gerry to let everyone know the status of upcoming Events on when they start and return, show close dates, if it has been invoiced, estimated revenue, amount of deposit requested and when the deposit has been sent and received.
● Back Up-Show Close
Tina Tompkins
*************@*****.***
Match invoices with the applicable purchase orders and verify that prices match. Reconcile discrepancies. For expenses not already reviewed by the PM Assistant or GM, challenge whether we are covering our cost. Verify sales tax charged properly.
Mayer Pollock Steel Corporation May 2006-June 2016 Administrative Assistant/Accounts Payable Specialist
● Handled all incoming correspondence and delivered to proper department.
● Processed approved invoices by assigning vendor and general ledger accounting codes.
● Entered invoices for payment information into the accounting software.
● Managed all POs for operations invoices.
● Distributed expense invoices to departmental managers for payment authorization.
● Filed processed invoices.
● Investigates all vendor inquiries and discrepancies between PO and Invoice.
● Assisted with related special projects, as required.
● Trained/Covered/Assisted in other areas within the office as needed.
● Greet visitors, handle incoming calls, and perform general administrative duties.
● Assist other administrative staff with overflow work, word processing, data entry, journal entries.
● Answer inquiries and obtain information from the public, customers, visitors, and other interested parties.
● Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, and providing information to callers.
● Assist Ownership, CFO, COO and other managers with needed projects.
● Handled all the Company’s Benefits
Scale Master/Dispatch
● Weighed in trucks for incoming and outgoing shipments and process proper paperwork for the order.
● Worked on scale and handled commercial and individual customers for scrap for payment.
● Cash reconciliation for the day, week, and month for 3 locations
● Inventory reporting for all 3 locations
● Dispatched trucking and handled trucking schedule. Education & Skill Set
● West Chester University- BS Business Administration
● Montgomery County Community College- AS Accounting
● Proficient in Microsoft Office Suite
● Adobe
● QuickBooks
● Workamajig
● Intellivent (Lightning)
● Avail
● Scrapware Software
● Sage Timberline Software
● High attention to detail
● Flexible, Team player
● Ability to multitask, work independently and efficiently
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