Administrative Assistant Event Coordinator
Resume:
Elizabeth Simoni
adwcgr@r.postjobfree.com
linkedin.com/in/elizabeth-simoni-76813a230
Career and Key Skills Summary
● Quick to learn new technology; proficient with Macs and PCs, Microsoft Office, Google Workspace, Outlook, Slack, Zoom, Hubspot, Docusign, Charthop, Slido, Greenhouse, Expensify, Trip Actions, and more
● Over nine years’ experience supporting high performing support to Physicians, and C-Level Executives
● Change management: dealing with transition or transformation of organization’s goals, processes, or technologies Experience
MARCH 2022 - PRESENT
Okera Inc., San Francisco, CA - Office Administrator to CEO and VP’s/Team Coordinator/HR
● Own and organize company/team events, scheduling, offsites, and daily exec activities for 5 execs.
● Assist Head of HR with People Operations. Own and monitor the company’s fluctuating calendar and the preparation and coordination of events surrounding the calendar (All hands, Lunch & Learns, etc.). Assist in the cradle to grave process of the employee lifecycle (Greenhouse to close.)
● Create and implement tracking systems for office supplies, assets (laptops), company swag, and more.
● Gatekeeper for CEO in determining and prioritizing business strategies based on his schedule, saved him about 30% of his day.
● Drive the employee onboarding and elevate the “new hire experience”. Assist with internal record auditing as part of on and offboarding, and ad hoc reporting as needed.
● Arrange travel logistics for CEO and Executive Team which include transportation, hotels, and restaurant reservations.
● Work on budgets for various departments.
● Exceed firm expectations for response times and updates on projects. NOVEMBER 2013-MARCH 2022
Advanced Cardiovascular Specialists, Mountain View, CA - Head of People Operations /Lead Scheduler to 10 Cardiologists
● Performed all office related responsibilities and communicated with patients, medical assistants, and Physicians
● Lead Scheduler and managed and trained front desk staff on HIPPA compliance, as well as PHI (Privacy practices)
● Maintained, updated, and coordinated and oversaw the collection and administration of medical records and related information from doctors’ offices, hospitals, and facilities. Requested Records for new patients, and faxed and mailed out records as requested.
● Confirmed appointments, while relaying stress tests, and other non-invasive testing instructions as needed.
● Scheduled and confirmed patients' appointments including ultrasounds, and stress tests using an EMR (EClinical Works, and EPIC).
● Checked in patients, collected all personal, medical and insurance information necessary.
● Answered high volume of incoming calls while simultaneously scheduling and canceling patient appointments.
● Greeted patients upon check-in and collected co-payments, insurance and other fees. 2
JANUARY 2020 - PRESENT (FREELANCE)
Swaayed, New York, NY - Administrative Assistant/ Event Coordinator to Founder
● Collaborated with sales/marketing to plan and recruit for events and manage respective deliverables.
● Managed event logistics, production, signage, shipping, and staffing for tradeshows, field events, and virtual events.
● Interfaced directly with vendors, tech partners, and customers to manage demos, booth logistics, speaking opportunities.
● Researched new event options and gathered information to assess the relevance of the show for the target audience.
● Managed internal and external communications, and speaker/ audience logistics and shipping for virtual events.
● Worked onsite tasks at tradeshows and field events including set up/ tear down, vendor handling, troubleshooting, product pitching, staff wrangling.
MAY 2000 - OCTOBER 2013
Children's Creative Learning Centers, Los Altos, CA - Child Care Director
● Communicated with parents through enrollment, tours, newsletters, conferences and direct contact.
● Recruited, selected and retained quality administrators, teachers & staff. Interviewed parents and children for enrollment and created and conducted onboarding.
● Designed and implemented curriculum and activity schedules.
● Encouraged good behaviors and culture using the positive reinforcement method.
● Conducted training and mentored staff, consistently improving performance. Implemented and executed performance reviews.
● Identified signs of potential emotional or developmental concerns in children and brought them to parents' or guardians' attention.
Education
SEPTEMBER 2000 - DECEMBER 2002
Foothill Community College, Los Altos, CA - AA in Early Childhood Education/Development
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