Lead Expeditor
Resume:
Gloria A. Miller - Curriculum Vitae
Cell: 403-***-****
Calgary, Alberta T2A 5G4
adwcdh@r.postjobfree.com
Professional Summary & Career Objective:
I was most recently employed by Traugott Building Contractors working at the Calgary office in the position of Reception/Admin and received layoff notice on Jan 23. Prior to that, Covid kept me at home from April/20 to July/21. Prior to that I worked for Traugott Building Contractors as a Site Clerk from April/19 to April/20. Prior to that I was employed by Macro Spiecapag as a Document Controller but due to delays on the Transmountain Pipeline I received layoff notice. Prior to that I was employed by AMEC Foster Wheeler Three Streams Engineering in Calgary where I held the position of Lead Expeditor with almost ten years of direct experience in Oil & Gas. Due to the economic down-turn I received layoff notice in January of 2016. During my time at AMEC I received two promotions due to my hard work and most importantly, in order to accomplish the goals of our company and clients.
I also have over twenty-five years of competent experience in senior administrative, human resources and management positions. Dedication and loyalty are important qualities that I have and I’m able to produce a high volume of work in a timely manner that is consistently accurate. Confidential information is handled with discretion, familiarity and ease. I believe I would be an important asset to your organization if you are seeking someone with a well-rounded set of skills, enjoys a teamwork environment and is interested in growing with an organization. Multi-tasking, organizational and interpersonal skills are areas that I excel in and I work well under pressure. I am adept and quick at learning new technical/software applications and always accept new challenges with successful results. I am available immediately, have a very flexible schedule and I’m able to work additional hours whenever necessary.
Professional Experience:
Traugott Building Contractors – Calgary, July 12 2021 to January 23 2023 – Reception/Admin:
• Report directly to Calgary Office Manager.
• Responsible for issuing Letters of Intent and CCA’s to subcontractors, PO’s, CCO’s, PCO’s as required for the project via Procore (Construction Management Software).
• Liaise between the Calgary office and head office in Cambridge, Ontario to ensure open communication.
• Processing and distribution of daily mail incoming and outgoing via Fedex to head office and suppliers.
• Tracking and filing of all subcontractor/trade required documentation.
• Responsible for all daily general office duties.
• Work very closely with Senior Management, Project Managers, Project Coordinators and Site Supervisors providing timely and accurate administrative support.
• Responsible for office material deliveries from suppliers (office supplies, drinking water etc).
• Planning of Annual Golf Tournament and monthly Team Building lunches and special events.
Traugott Building Contractors – Calgary, April 8 2019 to March 20 2020 – Site Clerk:
• Report directly to Calgary Office Manager and site Project Manager.
• Work closely with the Project team to ensure all project invoices for accounting were processed in a timely manner.
• Attend required meetings and taking of minutes for distribution. Ensuring that all site visits were properly scheduled and monitored.
• Responsible for issuing all Letters of Intent to subcontractors, PO’s, CCO’s, PCO’s as required for the project via Procore.
• Liaise between the Calgary office, Cambridge Accounting office and site project office to ensure open communication.
• Processing and distribution of daily mail incoming and outgoing via Fedex to head office and suppliers.
• Provide direct support and training of additional site clerks when requested for other projects.
• Tracking and distribution of site Green Passes allowing vendors access to project construction site.
• Responsible for all daily general office duties.
• Attend daily progress walkdowns to all site buildings under construction.
• Responsible for office material deliveries to site from suppliers (office supplies, drinking water etc.)
• Ensure that site office trailers are cleaned regularly, in good working order and properly stocked with kitchen and cleaning supplies as required.
Macro Spiecapag – Calgary, March 20 2017 to July 6 2017 – Document Controller:
• Working closely with the Project teams to process, track and log all documentation required for Project.
• Process drawings and documents while ensuring revision control and appropriate filing.
• Building, compiling and creating Project binders.
• Participate in Continuous Improvements.
• Provide support to Document Controllers with various administrative tasks.
• Providing detailed drawing tracking information for reports and database logging.
• Responding to internal and external drawing and documentation requests.
• Printing and photocopying as required.
• Store, manage and track project documentation as per document control procedures.
• Scan, print, organize and maintain documents as per document control procedures.
• Archive inactive records in accordance with the records retention schedule.
• Receive and process Requests for Information (RFIs) and maintain and update RFI tracking logs.
• Create new templates as required.
• Develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items.
• Responsible for training employees on records management procedures and policies which include documentation, retention, retrieval, destruction and disaster recovery
• Assist with file migrations, audits and performing administrative tasks as needed.
• Generating accurate and detailed document transmittals as required.
• Generating and issuing monthly progress status reports for incoming and outgoing documentation.
• Checking the quality of drawings and documents upon receipt.
• Assembling project data books and turnover packages.
• Expediting the review and squad check of internal and external documentation to meet deadline.
AMEC Foster Wheeler Three Streams Engineering Ltd – Calgary, January 6 2013 to February 16 2016 – Lead Expeditor:
• Direct project reporting to all clients and Project Managers while overseeing and supervising a maximum of 14 expeditors and their existing workloads.
• Assisted with the writing and implementation of Corporate Expediting Policies & Procedures.
• Provide input, recommendations and resolution options regarding all outstanding expediting issues.
• Provide mentoring, direction, guidance and training to new hires and expediting team.
• Expediting project drawing and data requirements into document control including the recording of data into weekly expediting reports.
• Timely expediting of all equipment and purchase orders for projects and clients.
• Materials management, logistics, expediting and tracking of purchase orders.
• Invoice management, cost tracking/reporting and vendor quality assurance.
• Ensuring critical and open communication with vendors and project engineering teams.
• Assisting with equipment and services quotations, proposals & tenders as required.
• Assisting with development and execution of purchase orders as required.
• RFQ tracking and reporting as required.
• Scheduling and attending kick-off meetings, weekly procurement/project meetings and shop visits as required.
Equinox Engineering Ltd – Calgary, January 2012 to January 2013 – Expeditor:
• Provided mentoring, direction, guidance and training to new hire and junior expeditors.
• Responsible for expediting project drawing and data requirements into document control including the recording of data into weekly expediting reports.
• Ensured timely expediting of all equipment and purchase orders for projects and clients.
• Responsible for materials management, logistics, expediting and tracking of purchase orders.
• Responsible for invoice management, cost tracking & reporting and vendor quality assurance.
• Responsible for critical and open communication with vendors and project engineering teams.
• Assisted with equipment and services quotations, proposals and tenders.
• Assisted with development and execution of purchase orders.
• Responsible for RFQ tracking.
• Scheduled and attended kick-off meetings, bi-weekly procurement/project meetings and shop visits as required.
Warwick Industries Ltd – Calgary, September 2010 to December 2011 – Project/Quality Control Coordinator:
• Report directly to the President and General Manager on a daily basis regarding all aspects of the project and coordination of work on and off-site.
• Since project inception my responsibilities have greatly increased due to my organization skills and ability to work independently, meet deadlines, work well under pressure and resolve project related issues and concerns in a timely and professional manner.
• Traveling to and from site on a monthly or bi-weekly basis depending on schedule and as the need arises spending anywhere from two to twenty-one days on site as required.
• Scheduling and coordination of airline/camp reservations, orientation, vehicle passes etc for our employees as well as all sub-contractors.
• Project invoicing including cost incurred cash flow reporting, document control (including turn-over documentation), quality control (including internal audits), expediting of materials to site and contract administration.
• Submission of project documents on-line including RFI submissions, reporting and tracking.
• Ensuring that all CSI’s and change orders are completed in a timely manner including the drafting and submission of detailed take-offs for contract change orders.
• Ensures that all project policies and procedures are followed as per contract.
• Responsible for ensuring that all project sub-contractor invoicing is confirmed and clarified for submission to accounting department.
• Attending weekly project meetings with client (on and off-site) as well as reporting and progress updates.
• Provide daily input and recommendations to Project Manager and Construction Site Manager regarding deadlines, day-to-day operations, schedule changes and coordination of all aspects of the project.
• Liaison between Calgary head office, on-site construction crews and client.
Technical & Computer Skill Experience:
• Typing speed of minimum 65 wpm
• SharePoint Online Specialist
• Microsoft Word, Excel, PowerPoint, Outlook
• Sage 50 Accounting
• Procore Construction Management Software Online Specialist
• Construction 101 Certification
• Quick Books
• Simply Accounting Basic 2005
• Replicon Timesheet Software Specialist
• Live Procurement Document/Data software program for procurement data entry and purchase order tracking
• QMS (Quality Management System) software program for materials management
• InfoWorks 3.02 documents management system Online
• Salesforce Online Specialist
• EASE Software Program Specialist for procurement data entry and purchase order tracking.
Education:
• 1985 – High School Diploma – Saskatoon, Saskatchewan
• 1987 – Diploma (Graduated with Honors), Saskatoon Business College – Saskatoon, Saskatchewan
• 1996 – Fundamentals of Leadership, University of Calgary – Calgary, Alberta
• 1996 – Creative Conflict Resolutions, University of Calgary – Calgary, Alberta
• 2007 – CSTS Certified
• 2014 – Conflict Resolution for The Workplace, Chinook Learning Services – Calgary, AB
• 2019 – Construction 101 Certification – Calgary, AB
Personal Achievements:
• My greatest personal achievement was in 2005, when I wrote and self-published my first non-fiction book which has sold almost 10,000 copies in Canada
• World Police & Fire Games (Calgary, AB) – Volunteer, 1997
• Cub Scouts of Canada (Calgary, AB) – Volunteer, 1996
• Big Brothers and Big Sisters (Prince Albert, SK) – Recruiting Chairperson, 1990 to 1992
• Children’s Haven/Child Crisis Center (Prince Albert, SK) – Annual Fund Raiser, 1990 to 1992
• Recipient of the Prince Albert Community Spirit Award (Prince Albert, SK) – 1992
• Humpty Dumpty Daycare Center (Prince Albert, SK) – Board of Directors, 1990 to 1992
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