Administrative Assistant Data Entry
Resume:
Ashley Seemion
Location - Chandler, Arizona Phone - 334-***-**** Email -
********@*****.***
Seeking a position with a company that offers a remote/hybrid work environment and that offers stability and long term growth potential. My people skills along with my drive, dependability, organization skills and ability to work in a fast-paced environment with little supervision make me a great candidate for your organization.
Skills: Microsoft Word, Microsoft Outlook, Administrative Assistant, Sales, MS Office, Excel, Data Entry, Microsoft Excel, Office Experience (10+ years), Customer Service (6 years), Office Management (10 + years), Microsoft Office (10 + years), Customer support, ADP, Scheduling, HR, Receptionist, and Onboarding.
Professional Experience:
Virtual Administrative Assistant HPC Billing June 2022 to March 2023
● Provided administrative support to the CEO, VP, and staff
● Coordinated travel for the CEO
● Scheduled weekly staff meetings
● Recorded accurate minutes of meetings
● Handled sensitive information in a timely manner
● Purchased all computer equipment for new office staff
● Updated calendars to reflect to reflect office changes, new staff, new accounts, and office events
● Provided backup support to the receptionist, biller, and AR staff when needed
● Managed phone calls and directed to appropriate staff
● Scheduled appointments for 60 + different doctor offices
● Collected payments for co-pays and past due balances
● Gathered insurance, verified, and filed insurance information
● Ensure all patient and HIPAA forms are accurate and up to date
● Coordinated office procedures and updated staff on any changes
● Posted job openings on Indeed and handled the hiring process from start to finish
● Onboarded and trained all new staff
● Setup and managed all social media outlets
● Provided information to all prospective clients by answering general questions and scheduled informational meetings
Personnel Resources Leasing Payroll Specialist October 2021 to June 2022
● Processed multi-state payrolls on a weekly, bi-weekly, semi-monthly, and monthly basis for 25 different clients/businesses
● Worked with executives and sales reps of the company to strategize better policies and procedures for each client
● Research payroll errors and process payments for federal and state taxes, social security, medicare, and various employee deductions, annuity contributions, and retirement plan contributions.
● Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
● Applied knowledge of regulations, employment law, and tax code to keep operations in compliance with applicable standards.
● Assisted employees with onboarding and gathered all new hire information and input data into the system.
● Prioritized emails from owners, managers, and employees and responded efficiently and promptly
● Processed monthly, quarterly, and annually bonuses Administrative Assistant/ Receptionist Southeastern Oral & Maxillofacial and Facial Cosmetic Surgery Center May 2020 to October 2021
● Scheduling appointments that are most efficient with Dr. and staff schedules
● Managed phone calls and directing to appropriate staff, conducted heavy scheduling, maintained all files, purchase orders
● Provided administrative support for doctors and surgical assistants
● Collecting payments for services/past due balances
● Filing Patient Forms and gather Insurance Information and ensure all information is up-to-date
● Ensure all patient forms are accurate, up-to-date, including HIPPA
● Discuss payment plans options with patients and took monthly inventory Marketing Manager/Administrative Assistant Formally Yours January 2017 to Present
● Performed a variety of administrative functions, scheduled in heavy volumes
● Worked to develop and manage advertising via social media outlets
● Responsible for accounts payable and receivables
● Maintained staff by recruiting, hiring, interviewing, and training employees
● Managed the day to day operations of store with little to no supervision
● Established a POS (Point of Sale) program to allow for more accurate accounting and inventory management
● Data Entry and organization of companies logistical
● Worked fully remote part time since March of 2020 as the social media specialist Accounting Specialist Interventional Management Services November 2015 to January 2017
● Employed as a contract specialist while the company made transitions. Accounts Payable Specialist, Level 2 Caddell Construction December 2013 to October 2015
● Work with vendors on domestic and international projects to review, review and approve international invoices, invoice discrepancies, missing codes or updating change orders.
● Received, reviewed and processed electronic payments from venders and contractors
● Ensure all records in CMIC were updated at EOM and all new projects are coded for immediate billing
● Compile EOM reports for management and next month forecasting based on open projects in
system
Administrative Assistant/ Assistant Manager Formally Yours January 2009 to November 2013
● Performed a variety of administrative functions, scheduled in heavy volumes
● Worked to develop and manage advertising via social media outlets
● Responsible for accounts payable and receivables
● Maintained staff by recruiting, hiring, interviewing, and training employees
● Managed the day to day operations of store with little to no supervision
● Established a POS (Point of Sale) program to allow for more accurate accounting and inventory management
● Data Entry and organization of companies logistical Administrative Assistant/ Project Assistant Image Point June 2006 to January 2009
● Provided support for 5 executives and 15 sales reps and daily administrative duties remotely and occasionally on-site
● Coordinates agendas and/or presentations for meetings, and teams offsite
● Coordinated travel, trade shows, and special corporate events for all executives
● Managed all incoming inquiries through email and directed accordingly
● Scheduled all sales appointments and made all follow up calls for executives and sales reps
Education:
Auburn University Montgomery Business 2006-2007
Wallace Community College Summer 2006 and 2007-2011 Associate in Business
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