Executive Administrative Assistant

MF

MICHELLE 'SHELLI' FINCH

adwbcu@r.postjobfree.com 641-***-**** Bondurant, United States 50035

Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Business Writing

Detailed Meeting Minutes

Excel Spreadsheets

Executive Presentation Development

Technologically Savvy

Account Balancing Reconciliation

Amazon Bondurant, IA

GMA

03/2022 - 03/2023

Prepared reports and other documents.

Developed administrative processes to achieve organizational objectives and improve office efficiency.

Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.

Composed correspondence, reports and meeting notes. Scheduled appointments, meetings and events for management staff. Responded effectively to sensitive inquiries or complaints. Inventoried and ordered supplies for office.

Coordinated appointments, meetings and conferences. Answered phone calls and emails to provide information, resulting in effective business correspondence.

Provided secretarial and office management support while building cooperative working relationships.

Prepared and prioritized calendars and correspondence. Greeted visitors or callers to handle questions or direct to appropriate staff. Helped with end-to-end event planning process through meetings, walk-throughs and day-of execution.

Coordinated plans and specific event needs with internal personnel. Collaborated with leadership and colleagues to coordinate staffing for each event.

Emerson Marshalltown, IA

Executive Administrative Assistant

09/2012 - 03/2022

Prepared reports and other documents.

Managed director's calendar and prepared meeting agenda and materials. Made travel arrangements for employee trips and conferences. Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.

Managed external contacts and kept track of periodic communication needed for priority actions.

Summary

Skills

Experience

Coordinated meeting and work schedules for staff teams and executives. Created PowerPoint presentations used for diverse business needs. Tackled and addressed top-level, high-priority issues with professional administrative discretion.

Revised and maintained master calendar to coordinate meetings across multiple time zones.

Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.

Set up meeting and event logistics for senior management and updated calendars.

Managed and tracked expenses to meet company budget requirements. Conducted research and collected and analyzed data to prepare reports and documents.

IA Valley Community College District

Marshalltown, IA

Senior Office Assistant

08/2010 - 09/2012

Greeted visitors or callers to handle questions or direct to appropriate staff. Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.

Collected payments, issued receipts and updated accounts to reflect new balances.

Offered diverse clerical support to office team members, managed correspondence, answered telephone calls and tracked documentation. Maintained business records by updating customer information. Proofread and corrected correspondence and reports for error-free documentation.

Checked office supply levels, anticipated needs and placed orders for appropriate stock levels.

Monitored calendars and scheduled appointments based on availability and established load limits.

Processed and prepared business or government forms and expense reports.

Inventoried and ordered materials, supplies and services. Iowa Veterans Home Marshalltown, IA

Sec II

07/2008 - 08/2010

Prepared reports and other documents.

Maintained organized filing system of paper and electronic documents. Coordinated communications, taking calls, responding to emails and interfacing with clients.

Scheduled meetings and sent invitations specifying time and location. Composed and distributed reports, routine correspondence and meeting notes with job-related software.

Sent and distributed mail and parcels.

Processed documents and materials for dissemination to appropriate parties.

Anticipated leadership needs by preparing or gathering records, reports and correspondence.

University of Phoenix Tempe, AZ

Master of Arts in Distance Learning & Adult Education 09/2007

Northwest Missouri State University Maryville, MO Bachelor of Arts in English

Education and Training

08/1990

Marshalltown High School Marshalltown, IA

High School Diploma

05/1985

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