Executive Assistant Project Coordinator
Resume:
Maria Ruella Ureta Melgarejo
Cellphone no.: 091*-***-****
E-mail: *************@*****.***
Positions being applied in Human Resources, Administration, Executive Assistance and in any Department in which my work experiences are suitable.
Key Competencies
• more than 20 years in professional support in the management, executives, administrative, purchase, technical, trade exhibitions, sales, marketing and projects
• more than 18 years in HR, administrative, office operations and facilities management
• more than 5 years in preparation and handling ISO Quality Management System, ISO Food Safety Management System, and Hazard Analysis and Critical Control Points (HACCP), and Certified ISO QMS Internal Auditor
• more than 20 years of experience in research, investigative writing, conduct orientations, communications
• fast learner, reliable, hard-working, result-oriented, with keen sense of responsibility President/CEO and
Work Experiences
Company : PYO International Corp. (Philippines)
Inclusive Dates : July 2022 – January 2023
Job Title : HR Manager
Reporting To : CEO and COO
Reason of Leaving : Personal
Company : Binangonan Lakeview Hospital Inc. (Philippines) Inclusive Dates : March 2021 up to July 2021
Job Title : HR Manager
Reporting To : President/CEO and Hospital Administrator Reason of Leaving : High risk exposure to Covid-19 due to workplace Company : Sinobest Refrigeration Inc. (Philippines) Inclusive Dates : September 2020 – January/February 2021 Job Title : HR and Admin. Manager
Reporting To : President/CEO (Owner)
Reason for Leaving : Transportation and exposure to project sites (pre-vaccination period) Company : Jeff James Incorporated (Philippines)
Inclusive Dates : June 2016 up to September 2020
Job Title : HR and Admin. Dept. Head/Manager
Reporting To : Managing Director & Finance Manager (Owners) Reason for Leaving : Business operations affected by the pandemic Company : Golden Valley Food Stuff LLC (United Arab Emirates, Iran) Inclusive Dates : September 2015 – November 2015
Job Title : Office Manager cum Sales Support
Reporting To : Managing Director (Owner)
Reason for Leaving : My tourist visa expired before the application of my residence visa Company : Gulf Prefab Houses Factory LLC-Gulf General Investment Co. (GGICO)
(United Arab Emirates)
Inclusive Dates : May 2002 – June 2015
Job Title : HR and Admin. Manager
cum Executive Assistant to the Managing Director (May 2002 – October 2013) cum Project Coordinator (May 2002 – December 2009) Reporting To : Managing Director
Reason for Leaving : Closed down due to economic crisis Page 2 of 3
Company : HTE Integrated Services Inc. - HTE Engineering Singapore
(Philippines & Singapore)
Inclusive Dates : February 1999 – April 2001
Job Title : Executive Assistant cum Junior Office/HR Administrator cum Project Coordinator
Reporting To : Managing Director and Head of the Engineering Department Reason for Leaving : Started my own business
Company : Volunteers for New Philippines Inc. – SBMA (Philippines) Inclusive Dates : August 1997 – January 1999
Job Title : Executive Assistant cum Project Coordinator Reporting To : Chairman
Reason for Leaving : Financial growth
Company : AWHRC Inc./ Community of Learners Foundation (Philippines) Inclusive Dates : March 1994 – July 1997
Job Title : Executive Assistant cum Project Coordinator cum Teacher Reporting To : Executive Director
Reason for Leaving : Financial growth
Company : Pantronics-Panasonic Philippines Inc. (Working Student) (Philippines) Inclusive Dates : June 1989 – January 1994
Job Title : Junior Sales Executive
Reporting To : Sales Manager
Reason for Leaving : Change of profession
Company : Daily Globe/Diyaryo Filipino (Working Student) (Philippines) Inclusive Dates : June – November 1991
Job Title : Junior Correspondent cum Editorial Staff Reporting To : Chief Editor
Reason for Leaving : Change of profession
Company : Philippine Crescent Inc. (Working Student) (Philippines) Inclusive Date : November 1989 – March 1990
Job Title : Field Correspondent cum Editorial Staff Reporting To : Chief Editor
Reason for Leaving : Work schedule
Job Responsibilities as HR and Admin. Dept. Manager/Office Manager
ensures compliance with legal, contractual procedures on personnel management such as recruitment, welfare benefits and work contract termination
defines job positions for recruitment, arranges online and print out ads, and manages the interview process
prepares Letter of Agreement or Letter of Offer, and Employment and Salary Certificates, and other official forms and letters
oversees and partakes HR-related administrative tasks, such as management of annual vacations, holidays, sick leave, replacement, wage payments, tracking budget and scheduling for project deployment (sites)
follows up lawsuits and disputes involving company personnel
handles exit process such as resignation, termination and turn-over; ensuring exit transition
maintains personnel databases and records
ensures Job Descriptions are developed and evaluated in line with the organizational structure
solves manpower issues in coordination with the department heads
manages the implementation of employee disciplinary/grievances in compliance with the policies, acting as an advisory between the employee and the department manager
performs general office and facilities management, providing computer hardware and software support, office equipment/machines requirements in the main office and branches (local and international)
coordinates in processing all types of company certifications, licenses and insurances (motor and non-motor)
monitors and coordinates on any concerns of the company vehicles
prepares and improves the organizational structure and work processes under the direction of the Managing Director
manages control of all HR documentations, and record retention and disposition system
manages personnel’s individual and collective development, including training, assessment and promotions Page 3 of 3
checks and verifies payroll, 13th month pay, and last pay etc. for exiting (resigned) employees
provides documentations, records and other requirements for government agencies and company departments
Management Representative of ISO QMS and FSMS, and HACCP; and certified Internal Auditor of ISO QMS
(United Arab Emirates)
handles new application, renewal and cancellation of residence visas and labor cards/work contracts processes (United Arab Emirates)
handles Matrix pay HR & Payroll Software, interface with Accounts and IT Departments (United Arab Emirates)
coordinates for the flight schedules of the Managing Director, and people exiting for visa change and cancellation, interface with the Executive Secretary of the Managing Director and the Purchase Department
(United Arab Emirates)
prepares the company policies and procedures that facilitate best practice management applications in coordination with selected managers and the Managing Director (United Arab Emirates)
maintains Board of Directors’ minutes of the meeting and records, and handles confidential matters, interface with the Executive Secretary of the Managing Director (United Arab Emirates)
performs as the primary coordinator in all local and international exhibitions (United Arab Emirates)
handles all advertising and marketing affairs, interface with the Managing Director, General Manager and Sales Manager (United Arab Emirates)
handles and coordinates in the preparation of catalogues and websites, interface with the Managing Director, General Manager, Sales Manager and Production Manager (United Arab Emirates) Academic Background
Polytechnic University of the Philippines
Bachelor Degree in Mass Communications and 2 Years in Office Administration Personal Information
Age : 52 years old
Gender : Female
Religion : Christian
Address : #7 Rebecca St. Brgy. San Carlos Gate 1 Binangonan Rizal Contact Details : 091*-***-**** / 094*-***-****
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