Administrative Assistant

Mary Campbell

Administrave Services Coordinator

415-***-**** ********.******@*****.***

Qualifications and Skills

● I am an Administrative Coordinator offering 15 years of administrative experience reporting to a Director of Credentialling, Directors of Primary Care and Womens Health, Regional Director of Audiovisual Services and various managers.

● I possess strong organization skills, I am detail oriented and great follow through on projects. I am very organized and I communicate clearly and productively with colleagues, and I am always open to feedback. I am committed to a positive work environment, possessing humor and grace under pressure, while maintaining tact, diplomacy and confidentiality.

● I am a proficient user of MS Office Word, Excel, PowerPoint, Access and Outlook, Zoom, Teams, Webex, Go To Meeting, Constant Contact

Professional Experience

Credentialing Coordinator/Medical Secretary RWJBarnabas Health, 5/2022-5/2023 As the department admin, I was the first point of contact for administrative support needs and functions. I was the point of contact for creating the weekly 20 page newsletter that is distributed to over 800 Doctors and other medical staff. I coordinated all Medical Department meetings, sending invitations, booking conference rooms, taking, transcribing, and distributing meeting minutes. I performed credentialing duties such as obtaining updated license information for all medical providers and certificates of insurance on a monthly basis. I maintained medical staff files and contact lists, obtained evaluations for proctored medical staff and tracked the status of all evaluations. I processed and tracked invoices for medical dues for payment. I communicated with Chiefs and Chairs to provide meeting reminders, approve transcribed minutes and other correspondence. I accurately entered and maintained the physician yearly health immunization list and iinformation in a database. I worked with the office team to prioritize workload, track deliverables and monitor progress to meet deadlines. Administrative Coordinator, Sutter Health, 1/2019-4/2022 (Remote position after COVID) While at Sutter Health, I managed 2 very busy calendars simultaneously for the Director of Primary Care and the Director of Womens Health, and for a time, the interim Director of Neurosciences, rescheduling conflicts, maintaining calendarrs, which included one on ones with 15 or more direct reports. I coordinated monthly department meetings, sending invites, booked conference room, taking, transcribing, and distributing minutes of meetings. I was responsible for coordinating our quarterly off-site team building events and providing administrative support for development projects. I was the point of contact for our daily systemwide safety call in which I facilitated and recorded any safety issues for that day. I coordinated with the team on Clinic Roundings, Reliability Coach Meetings, and Patient Experience week. I was the point of contact for the Primary Care Doctors Quarterly Rotation On Call Quarterly schedules. I managed expenses for Directors and Clinic Managers on a P Card. During COVID, I partnered with leadership and the City and County of SF in setting up the first mass vaccination facility and simultaneously continued to provide administrative support to my Directors for the day to day operations in our home office.

Executive Assistant, 2008-2018 Projection Presentation Technology, Moscone Convention Center

While at the Convention Center, I provided administrative support to the sales team and the West Coast Regional Director. I processed payroll for union employees, generated purchase orders, recorded and distributed staff meeting notes, ordered office supplies, processed invoices and generated monthly commission reports, expense reports, petty cash reports and projected and actual revenue reports. In order to gain more experience, I attended various Pre-Conference meetings and acted as Event Manager for small shows when needed to ensure a smooth delivery of AV Services to clients and attendees.

Education & Training

SF City College Public Health and Womens Health classes Virtual Assistant Course IAP Career College

Small Business Course offered through Stanford University Trained Doula in the SF General Hospital Volunteer Program