Administrative Assistant Executive

DAWN DUSH

St. Paul, MN *****

651-***-**** ********@*****.***

EXECUTIVE ADMINISTRATIVE

Executive Administrative Assistant with more than 15 years’ experience providing highly professional and dynamic support to large teams. Passion for event coordinating for diverse large group gatherings.

MS Office Event Management Supply Ordering Research Project Support SAP (Time Entry) Deltek Vision (Time Entry) Executive Support Travel Coordination Shipping and Receiving Time Management Shifting Priorities

EXPERIENCE

Executive Administrative August 2016 – November 2022

3M, Maplewood, MN

Provided administrative support to director and team of six, plus additional USAC team members.

International and U.S. Travel, including assisting with Visa and travel letters, etc.

Assist with expense reports

Super User role for purchase orders for department. Processed department purchase orders and invoices for payment. Participated in ongoing updates and best practices meetings. Trained new staff in use of SAP.

Acting as point of contact and direct requests to the correct individual.

Calendar and Mail Management for the director. Manage meeting requests, resolve calendar conflicts, clarifying priorities as needed Liaise with other administrative assistants to schedule meetings

Coordinate director travel arrangements Book travel and submit expense report

Create drafts for memos, presentations needed

Coordinate Departmental activities and communications

Coordinate on/off-site department meetings, assist with agenda setting, audio/visual set-up Manage distribution lists

Coordinate Maplewood hosted international meetings

Set up purchase orders with Sourcing and work with vendors to ensure invoices are paid

Ensure invoices are charged to the correct project number

Order supplies as needed Maintain department purchasing card and meeting card

Works with Corporate Executive assistants to facilitate Plan Reviews, Investor and Customer Visits.

Coordinates on and off-site meetings, presentations, workshops and conferences. Distributes materials and perform set-up.

Performs administrative functions such as updating scorecards, preparing & distributing periodic reports, maintaining meeting room schedules, updating reference information. Performs data entry as needed.

Maintains sensitive and confidential information.

Maintains good working relationship / networking with assistants throughout the organization. Assist & collaborate with other administrative assistants in larger scope activities.

Assist salaried staff with obtaining needed office supplies and general needs

Reconcile and maintain financial records related to administrative expenditures (i.e. corporate meeting card, supply invoices, Concur, P-card, expense reports.)

Prepares written materials including correspondence, visual presentation materials, PowerPoint and Excel Pivot tables.

Acts independently to administer and communicate corporate policies and procedures, handling uncommon situations through interpretations of office guidelines and administrative practices.

Schedules appointments for supervisors and other principals.

Establishes and maintains databases, correspondence and standard work needed for day to day communications, meetings and presentations.

Will have both written and verbal communications with others outside of 3M including customers, suppliers, contractors and vendors

Space coordinator of RAQA – work with Plant Engineering and Facilities to request space and moves

Administrative Assistant September 2012 – August 2016

Volt Staffing, Arden Hills, MN

Scheduling meetings, setting up and reserving space for meetings

Creating and following through with mass mailings

Facilitated activities for affinity groups and community outreach

EDUCATION

Associate in Applied Science, Lakewood Community College (Century College), White Bear Lake, MN

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