Administrative Assistant Marketing

Victoria L. Bouvier

Profile

I am a very motivated woman. I love being a part of a team that gets things done and I love being in a supportive role to help others.

Experience

Administrative Assistant, Raytheon Technologies; Huntsville AL – 2018-2023 Supported software engineers and management staff in multiple areas: coordinated, prepared and tracked expense reports, coordinated customer meetings and interviews (VR, set up space, etc), general miscellaneous tasks (spreadsheets, deliveries, office supplies restock, etc), ensured smooth transition for new hires in the group including IT/telephone requirements and access to shared drives, coordinated domestic travel arrangements and completed expense reports, ordered and maintained supplies and equipment for the office, ordered snacks and drinks for the office as well as weekly lunches for the staff and customer lunches as required, assisted with asset management to include coordinating with shipping and receiving of property, tagging and entering property information into the UPS (property) system, supported the team with EHS requirements (performed fire drills, updated staff on all EHS concerns), created morale events for the team as well as end of year events, coordinated with cleaning staff and other vendors for cleaning and repairs of site.

Vertiv Corporation/Avocent Products and Services/Emerson Network Power Project Coordinator, Vertiv Corporation; Huntsville, AL – 2014-2017 Monitored overall project deliverable status including, but not limited to, schedules and milestones. Collected data to ensure that committed project plans were maintained and accurate. Entered data into project tracking tool when required. Identified roadblocks to project success. Performed administrative activities of project management such as, but not limited to, website upkeep, tracking logs, processing change requests. Worked on tasks as assigned. Possess excellent written and verbal communication skills. Ability to manage high volumes of data from multiple sources. Possess great organizational skills. Proficient with Microsoft Office suite. Functional knowledge of Microsoft Visio and SharePoint administration. Experience in collecting, parsing and analyzing information from various sources. Experience creating meaningful reports for all levels of management, utilizing common business software collaboration tools. Ability to acquire basic knowledge of project technologies. PMO/Quality Administrative Coordinator, Avocent Products and Services; Huntsville, AL – 2010-2014

Provided support to the VP of Quality and Program Management, as well as his direct reports and their staff. Performed administrative and office support activities. Duties included: sharing in the maintenance of management calendars, arranged meeting facilities, arranged travel and completely prepared staff for travel (including international travel documentation/passport/visa preparation). Submitted expense reports for management staff, submitted purchase requisitions for the department, entered employment authorizations into Pereless, receiving and directing visitors, word processing, filing and faxing. Also managed PO accrual reconciliation, Kronos timekeeping, set up and organized new employee office/work area in coordination with Facilities and IT departments. Organization and ordering of office supplies within the department. Assisted with event planning, creating or updating presentation software files, and communicated with external service providers. Promoted to Project Coordinator in 2014. Marketing Administrative Assistant, Avocent Corporation; Huntsville, AL – 2008-2010 Provided backup support to Executive Administrative Assistant for the CMO as well as administrative staff in other locations. Performed administrative and office support activities for Marketing department. At times, assisted both full time employees as well as consulting staff. Duties included: sharing in the maintenance of direct Marketing management calendars, arranged meeting facilities, arranged travel and completely prepared staff for travel. Entered expense reports for Marketing management staff, entering purchase requisitions for the department, entered employee authorizations into SAP, receiving and directing visitors, word processing, filing and faxing. Organization and ordering of office supplies within the department. Assisted with event planning, creating or updating presentation software files, tracking budgets and expenses, and communication with external creative service providers. Promoted to PMO/ Quality Administrative Coordinator 2010.

Accounts Receivable Representative, Avocent Corporation; Huntsville, AL – 2007-2008 Sent weekly customer statements via SAP and email to over 70 customers. Provided invoice copies, payment information, etc. as requested by customer. Placed outgoing/received incoming calls to customers to retrieve payment information on any upcoming or past due invoices. Processed government and other various customer orders via internet in order to receive payment in timely manner. Worked closely with Sales and Accounts Payable departments in order to keep customer accounts in order. Any other jobs delegated by management. Promoted to Marketing Administrative Assistant 2008. Skills

Proficient in Microsoft Office 365, expense reporting and video conferencing applications Zoom and Microsoft Teams.

Certifications

Certified Business Office Manager - Management and Strategy Institute, March 7, 2022 Awards

I received several awards (RStars) over the years for collaboration with employees in other departments and locations within the company.

119 Silver Cedar Lane

Harvest, AL. 35749

M 256-***-****

*************@*****.***