Administrative Analyst Purchasing Agent

Personal Information

Name: Rohullah Wafa

Current Address: *** ***** *** **** ******, Apt 304, Alexandria, VA, 22304

Contact No.: Mob No: +1-972-***-****, WhatsApp; 009**********

Email: ************@*****.***

Educations

Master of Procurement for Sustainable Development,

ITCILO, Turin University Italy

International Training Center For International Labor Organization (ITC-ILO)

Oct-2020-July 2022

Bachelor of Economics

Kabul University

2009 - 2014

Diploma in Management & Accounting

National Institute of Management & Accounting, Kabul

2006 – 2008

Secondary School

Emam Abu Hanifa (Gurbat) High School,

1997 – 2006

Employment Background

Logistics officer

Global Technology (A US Company) In Afghanistan

Oct 2016 – June 2018

Conduct timely physical count of inventory and make update reporting.

Maintain proper filing system.

Closely work with Maintenance Assistant to monitoring the stock/ store and build up good controlling system.

To ensure proper utilization and maintenance of Global Technology’s Assets/ Inventories.

To ensure legitimate use of office equipment and arrange timely servicing.

Ensure physical facility for storage of materials, tools & equipment’s in the stock/ store, office and Guest House.

Coordination and monitoring on regular base the cleanliness of facilities and the condition of stored commodities, goods and materials.

To insure that all assets are properly inventoried based on the standard format of Global Technology.

Closely work with Global Technology sub Offices and get report of them about any update of inventory and assets.

Effectively manage the fleet and the drivers.

Control and manage the cost of the fleet (Fuel, Maintenance and repairs).

Keep update the registration of the vehicles with traffic departments.

Provide good plan for Global Technology’s transportation and the driver schedule.

To ensure the Global Technology vehicles are using in proper way.

To ensure the vehicle equipment are in right place and in good conditions.

To ensure timely and safely transportation for all staff.

Administrative Analyst

Independent Elections Commission, Kabul

Jul 2011 – Dec 2015

Collaborated with the Admin, Finance and Procurement departments to ensure compliance with UNDP and Governmental rules and regulations;

Supervised daily work of subordinates, evaluated performance, and provided recommendations to the manager;

Received, reviewed, and analyzed purchase requisitions;

Conferred with the relevant officials concerning the requirements;

Prepared bids and proposals; wrote and/or assisted in writing bid specifications for commodities and services required by departments; analyzed responses, provided recommendations for award; created purchase orders;

Prepared tender documents in accordance with IEC procurement rules and regulations;

Conducted pre-bid meetings with interested vendors and staff to ensure complete understanding of bid requirements, scope of work, and responsibilities;

Prepared addendums following pre-bid to clarify, make additions and deletions to quotations/proposals;

Prepared weekly and monthly plans for the finance and admin departments;

Checked and revised finance documents;

Planned and conducted competitive negotiations, including sole source procurements.

Addressed delivery problems and complaints, vendor disputes concerning contract obligations, and verbal and written protests from unsuccessful bidders.

Maintained records on purchase price information on both open market and contract purchases and made revisions based on conditions;

Made recommendations to the Purchasing Agent for award of bids on large contracts;

Managed contracts and purchase orders to ensure compliance with bid specifications and contract;

Ensured compliance with the government and UN purchasing policies, procedures and regulations;

Developed training materials and conducted training sessions necessary for employees dealing with the Purchasing/Inventory computer application as well as general purchasing topics and procedures;

Conducted research, prepared reports and analyzed data as needed to support operations and to provide assistance to other departments as requested;

Prepared bi-weekly and monthly report to Chief of Admin/Finance Department;

Admin Finance Officer

Afghanistan’s Children – A New Approach (ASCHIANA)

Jul 2009 – Jun 2011

Managed and supervised administrative activities;

Regularly checked and maintained administrative records and filing systems;

Assisted in the conduct of workshops and seminars;

Extended assistance to other staff members to finalize periodic reports;

Liaison between the main office and regional offices;

Correspondence with external organizations;

Briefed/debriefed staff team members on issues relating to a variety of administrative areas;

Created/prepared Organization Charts (Departments/Divisions/Areas);

Appraised the staff performance during their probationary periods;

Established and managed financial and accounting system for ASCHIANA;

Prepared financial reports;

Developed and ensured proper implementation of financial policy and procedures;

Prepared the financial statements, including but not limited to General Journal, Ledger, Balance Sheet, Cash Flow, payroll, inventory, and fixed assets register, expense report, cash counts, bank reconciliation, etc.

Prepared staff payroll, timesheets and leave recording files;

Prepared monthly and annual financial statement and quarterly financial management reports

Maintained, monitored and replenished office supplies, goods and services;

Other Courses/Trainings

Diploma in English Language (DEL)

Muslim English Language Program, Kabul

2008 – 2009

Diploma in Information Technology (DIT)

Logix Institute of Computer & Science, Kabul

2006 – 2007

Computer & Internet

Muslim Hands International Vocational Training Institute,

Kabul

2007 – 2008

Letter, Email & Report Writing

Eqra Institute, Kabul

2007

Workshops

Management & Finance

UNDP Elect Project

Jun 2013

Finance, Trade & Procurement (2 months)

Ministry of Finance

2008

Banking (15 days)

Afghan Milli Bank

2009

Budgeting (one month)

Afghan Milli Bank

2009

News Writing, Reporting & Governmental Journalism

Government Media & Information Center

Mar 2010 – Jun 2010

Conference Attended

Participated in 15 national events, including International Day of Mother Tongue, International Peace Day, International Conference of Pashto Language, International Literacy Day, etc.

Participated in the 4-day International Youths Conference held in the Ministry of Culture & Information

Participated in Young Leaders Conference held in Kabul University

Attended several other conferences, including Afghan-German, Bacha Khan, Cultural Promotion Network, Afghan Youths Jirga, Youths Problems Conference, etc.

Languages

Native Language Dari

Other Languages Pashto English Hindi Arabic

Oral Skills: Fluent Very Good Fair Fair

Writing: Excellent Very Good N/A Fair

Reading: Excellent Very Good N/A Fair

Certificates & Appreciation Letters

President of Islamic Republic of Afghanistan

Administrative Office of the President, Ministers Council Secretariat

Administrative Office of the President, Ministers Council Deputy Office

Independent Directorate of Local Governance (IDLG)

Ministry of Education

National Consultative Peace Jirga

Maidan Wardak Provincial Council

Preparation Commission of Peace Jirga

ASCHIANA

References

To be provided upon request.

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