Office Manager Accounting
Resume:
Office Manager/Accounting Manager Job Description
Kathy Steigerwald
Aurora, Indiana 47001
Reporting to the President/CEO this position will be responsible for, but not limited to, the following:
The Office Manager/Accounting Manager supports the Administrative and Accounting program functions of East West Helicopter, Inc. with integrity and efficiency. This includes developing and maintaining monthly Fiscal reports: trial balance, profit-loss statement and balance sheet, and preparing analyses as required along with calendars, digital/paper files, and timekeeping systems. This Position is solely responsible for entering financial transactions into the bookkeeping system (Sage) and entering journal entries and adjustments as required. The Office Manager/Accounting Manager will carry out a wide range of activities while maintaining a welcoming office environment, greeting visitors, answering and screening calls and overseeing general office operations. The Office Manager/Accounting Manager also manages Customer correspondence, HR duties, payroll, ordering and receiving office supplies and parts and entering them in our AMS Inventory System. This Position handles all accounts payable and accounts receivable—including invoicing Customers for parts purchased and/or maintenance work completed, reconcile bank and credit card statements and preparing new bids for future job opportunities.
Office Manager Responsibilities:
Greet visitors and create a welcoming office environment.
Provide excellent customer service on the telephone and in person.
Answer the phones and open all incoming mail.
Maintain office supplies.
Maintain the office technology systems by being the chief relationship manager for tech support service providers and software and hardware vendors.
Coordinate hotel and car rental for customers or Pilots when needed.
Office Manager Responsibilities cont.:
Create and maintain a digital calendar for the organization.
Use Microsoft office technology to format and print letters and reports and create Excel spreadsheets as needed.
Prepare new and overhauled parts and documents for domestic and international shipments.
Receive new and overhauled parts along with office supplies.
Resolve billing issues through letters and phone calls.
Manage FAA Drug and Alcohol program as the DER for EWH.
Prepare all audit and MIS forms
Coordinate and schedule quarterly safety meetings and organize and update all Material Safety Data Sheets.
Prepare and complete all paperwork for new hires.
Enter all Employee work hours into each work order daily and enter all time into (Sheakley) payroll system for weekly payroll along with reimbursement of expenses and invoicing bill backs.
Provide reporting on Worker’s Compensation insurance for Ohio and Georgia and monitors compliance.
Complete ODOT Bids and invoices along with Work Order paperwork.
Maintain previous and present pilot history files.
Maintain MD Helicopter Service Center files and inventory.
Maintain EWH, NSAL and PHSL inventory stock located at EWH.
Prepare and mail checks and invoices for NSAL and Panterra as requested.
Coordinate and work with Panterra Office Manager for monthly, quarterly and or annual data reporting or reconciliation.
Maintain and update Employee Handbook.
Maintains EWH’s webmail services with Globat.
Provides administrative assistance to other staff when needed.
Trains and coordinates duties for occasional temporary office hires.
Organize bi-weekly office and hanger cleaning.
Maintain confidentiality.
Take on other assignments as directed by the President.
Accounting Manager Responsibilities:
Using EWH’s bookkeeping system Sage, input and pay bills, create journal entries from payroll reports, reconcile credit card and bank statements, and print checks.
Prepare and responsible for CAT Taxes, 401K, Employee Health and life insurance, Fleet and Auto Insurance and any state or local taxes to be completed and paid when necessary.
Manages year end reporting and coordinates with CPA.
Develop fiscal reports, track invoices, complete required forms and take on other tasks concerning office financial matters when necessary.
Develop and generate regular financial or payroll reports for staff when required.
Generate documents for annual Inventory or FAA Drug Program audit.
Provide reports and analyses as required for end of month procedures. Including but not limited to: Cash Sheet, P&L by Company, Income Statement, Balance Sheet, Aged Receivables, Aged Payables, Inventory Adjustments, and reconcile company accounts.
Monitors all accounts payable and accounts receivable.
Updates the Chart of Accounts and completes journal entries when necessary.
Maintains Vendor and Customer files within the accounting program.
Maintains and updates EWH’s Depreciation spreadsheet.
Maintains the Company’s system of accounts and keeps books and records on all company transactions and assets, including performing monthly reconciliations of balances.
Take on other assignments as directed by the President.
Salary Requirement: $60,000 Annually
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