Assistant Controller Payable Specialist
Resume:
Sheila L. Madore
Leicester, MA *****
*************@*****.***
Work Experience
Accounts Payable Accountant
Akoya Bioscience – Marlborough, MA
April 2021- August 2022
Daily procedure, processing for payment an average of 50-75 invoices & PO matching within the Tipalti AP software and cross check PO’s in Netsuite
Processing new employees in Certify and Tipalti. Create new company credit cards in PacWest. Update credit limit increases, card replacements and terminations
Set up prepayments for conferences and trade shows
Balance weekly check run from Tipalti to balance sheet account in Netsuite
Download and process all freight bills
Partner with receiving and accuracy of purchase orders
Year end, monthly processing and audit
Project accounting and accruals
Handling documents from a privately held company to publicly traded
Set, maintain and update yearly goals in HR system Bamboo
Accounts Payable Specialist
Matec - Northborough, MA
September 2019 to December 2020
•Match Packing slips with Invoices and processing vouchers for timely payment
•Process PO and Non PO invoices for payment
•Reconcile Credit Card Statements to Expense Reports
•Maintain all Accounts Payable filing
•Upload Invoices into KOFAX and online document scanning platform to reduce paperwork
•Coding G/L accounts for Non PO invoices
•Yearly and Monthly closing process assistance
Accounts Payable Specialist
Hologic - Marlborough, MA
November 2018 to July 2019
Ensured payments (invoices, expense reports, ACH and check requests) for were processed in a timely and accurate manner. Thorough cross-checking of pack-lists, receivers, and invoices.
•Verified accuracy of A/P batch output to ensure correct vendor coding • Conducted monthly closing process, accruals and journal entries
•Worked directly with senior management and auditors.
•Analyzed and problem solved discrepancies
•Accurately and timely processed over 100 daily vendor invoices and employee expenses
•Process 2 way and 3 way PO matching invoices utilizing the designated finance accounting system.
•Assisted supervisor with special projects
•Coded and entered all data into cost collection system
•Thorough cross-checking of pack-lists, receivers, and invoices.
Accounts Payable Specialist
Wind River Environmental - Marlborough, MA
May 2018 to August 2018
•Processed over 400 invoices weekly.
•Developed and analyzed spreadsheet for billing errors and over a quarter million in unrecognized revenue
•Upload up to a dozen portals for payment.
•Provided catch up to date on major accounts general ledger reconciliations for 6 months.
•Head of major accounts such as Papa Ginos, Panera, Subway, Speedway, Cheesecake Factory and many more.
Seasonal Tax Consultant
Self Employed - Leicester, MA
January 2018 to April 2018
•Prepared and filed IRS form 1040 EZ and 1040 with supporting schedules A-D
•Set up quarterly tax payments for clients
Staff Accountant
Simonds Saw - Fitchburg, MA
October 2017 to December 2017
•Prepared cash flow statements and oversaw all banking and treasury activity
•Reviewed expense reports, accounts payable and check runs
•Reconciled a/p and audited freight charges
Sales and Use Tax Analyst
BJ's Wholesale Club, Inc - Westborough, MA
January 2017 to September 2017
Financial Analyst Reviewing tax practices and ensuring that the organization is following tax guidelines
•Filing national, regional, and local taxes
•Reporting and submitting Gas and Petrol, dairy, egg and beverage returns
•Annual cigarette inventory as well as monthly inventory to Florida Alcohol and Tobacco regulations
•White goods and Mattress Use Tax
•Scrap Tire and Underground Storage reporting
•Maintaining sales tax exempt certificates and customer tax refunds.
Senior Accountant
MiCorp Custom Auto & Truck LLC - Auburn, MA
August 2016 to January 2017
•Bank Reconciliation - Mass Saving Bank and Long Term Loans - Fidelity
•Month End Close and Balance Sheet Reconciliation
•Payroll - Paychecks 200 employees
•Daily, Weekly, & Monthly Journal Entries
•Human Resource functions: Health Insurance, Dental, 401K and Workers Comp.
Accountant
GOBAIN - Worcester, MA
January 2013 to July 2016
Fixed Assets: Opening Capital Projects, tracking expenses & monitoring progress, assigning asset number.
•Closing of projects and assigning an asset number. Maintaining Fixed Asset Roll Over at month end and reporting Assets for over 200 open projects.
•Reconcile 6 entities Treasury activities in US and Mexico: Responsible for every transaction coming and going out of SAINT-GOBAIN main Treasury account and reconciling to the General Ledger.
•Ensuring that the end balance is correct and calculating the Exchange Expense.
•Reconciling of 6 separate bank accounts: Reconciling of all activity in US and Mexico Accounts
•Payable transactions and reporting month end results to Controller. Ensuring that the General Ledger has account for Outstanding & Paid checks and noting any variances. Provide documentation for quarterly audit.
•Reconciling International transactions from main Treasury Account: Dealing with many currencies from over a dozen nations. Reporting the correct exchange rate and determining the loss or gain from the exact date of SAINT-GOBAIN's transaction.
•Weekly and monthly Journal Entries for Canadian & US Utilities Expense. Reporting monthly to management.
•Canadian Payroll: Execution of Journal Entries for Payroll, Garnishments, Property Tax. Ensuring the entry contains the correct information from the Payroll Funding Account.
•Creation of 52 Tasks and Key Account Policy & Procedures: Attaching each procedure to my month end reconciliations to ensure reporting will be done in my absence. Procedures were used as cross training materials.
•AR cash application: Checks and Credit cards. Customer account reconciliations via JP Morgan.
Consultant
ROBERT HALF INTERNATIONAL - Westborough, MA
2003 to 2013
Directed financial management functions including development of monthly/quarterly/yearly financial statements, cash management, financial forecasts, and budgets.
•Organize Cost Accounting functions for governmental contracts under large size manufacturing firms through administering financial management systems, evaluating and integrating compliant procedures. oversee general accounting functions, including AR/AP, account reconciliation, payroll, shop floor labor & overhead, and cash management.
•Numerous participation exclusively directing audit engagements with public firms including Price Waterhouse and Coopers, Ernst & Young, and Bowditch and Dewey LLP.
Key companies and assignment accomplishments through Robert Half Intl.:
•Thermo Fisher Scientific Sales and Use Tax Accountant Franklin, MA
•Brookfield Renewable Power Financial Reporting Marlborough, MA
•Riverdale Mills Corporation IT-Fourth Shift Specialist Northbridge, MA
•Evergreen Solar Inc. Senior Accountant Marlborough, MA
•THAT Corporation Assistant Controller Milford, MA
•Nouria Energy Assistant Controller, Worcester, MA
•UMASS Accountant, Worcester, MA
•National Grid Senior Accountant, Westborough, MA
•Protonex Senior Accountant, Marlborough, MA
•Saint Gobain - Accountant, Worcester, MA
•Nova Packaging Systems Inc. Senior Accountant, Leominster, MA
•Commonwealth National Bank Accounting Officer, Worcester, MA
•The Conference Center at Marlborough Assistant Controller, Marlborough, MA
Sims Manufacturing Company, Inc. Rutland, MA
Plant Accountant1999-2002
Senior Accountant1996-1999
Staff Accountant1989-1996
●Recommended and administered economic strategies, objectives, and policies
●Preparation of month-end closing Balance Sheet, Income Statement, Statement of Cash Flows, and General Ledger reconciliation
●Preparation of reports that summarize and forecast company business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations Preparation of yearly budget, review of budget proposals, and preparation of supporting documentation and justifications
●Administer depreciation guidelines on rates that apply to capital assets
●Administration of insurance coverage for protection against property losses, potential liabilities and employee benefits
●Coordination of quarterly and annual audits of company's financial records
●Advise management on desirable operations adjustments due to tax code revisions and prepare reports for regulatory agencies
●Support relationships with banks and other financial institutions
●Supervised merge of Accounting and Manufacturing records during MRP implementation
Education
B.S.B.A. in Business Administration
Nichols College 2003
Skills
•Cash Management
•Financial Analysis
•Forecasting
•Medical Billing & Coding
•Account Management
•Budgeting
•Cost Reductions
•Grant Accounting
•Technology Integration
•Regulatory & Governmental Compliance
•Microsoft Dynamics 365
•Great Plains
•SAP
•People Soft
•Sage MIP & Sage FAS
•Netsuite
•Concur
•Tipalti
•PacWest
•COGNOS
•Quick Books
•Peachtree
•Fourth Shift
•Excel
•Oracle
•Access
•Word
•Outlook
•Mainframe systems
•KOFAX
•System 21 and ADP Mass Health Portal
•Gateway EDI Medical Billing
•Medicare A & B/Mass.gov. Industry Lines: Banking
•Automotive
•tool & die manufacturing
•steel fabrication for governmental construction equipment
•Software & Hardware implementation
•installation and upgrades
•Abrasives & Adhesives
•Steel
•wire
•cable
•and security fencing
•hydro, wind, solar and electric utilities, oil & gas
•integrated circuitry
•fuel cell power for Military and Commercial applications
•Heating & AC • Integrated circuits
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