Executive Assistant Personal
Resume:
MELISSA VARTERSIAN
* ********* ****, *******, ** 01757
***********@*****.***
Ambitious and dedicated Executive Assistant skilled at offering high-level administrative support to senior-level staff. Ability to multi-task in fast paced environment with minimal supervision.
Team player and motivator with expertise in travel arrangements, calendar management and problem solving.
EXPERIENCE
Nov 2022 - present
Executive Assistant, McLaren & Associates, CPA, PC
Heavy calendar management
Attend daily Executive Assistant meetings
Make appointments for partner(s) and reschedule appointments as necessary
Assist with travel plans and itineraries
Responsible for updating partner(s) curriculum vitae
Reliable for updating partner(s) CPE tracker
Register partner(s) for multiple networking meetings/events
Assist with creating upcoming presentations, seminars and/or events
File and organize client documents
Update partner(s) regarding messages and other firm items
Maintain minutes during meetings if/when requested
Prepare partner(s) for meetings including confirming appointments and confirming tools/materials are ready ahead of time
Backup partner(s) to ensure tasks and other items and deadlines do not get missed
Be responsible for other duties as required by a partner(s)
Accounts Payable
Coordinate sponsorships and donations
On board new employees
Coordinate office move
Vendor management
Marketing
Screen e-mails and respond to e-mails as necessary
Schedule Zoom meetings
Manage office supplies
Coordinate weekly lunches
Building maintenance
Personal errands and personal appointments
June 2021- April 2022
Executive Assistant, SG Computers
Calendar management
Coordinated business and personal travel
Maintained hardware inventory
Managed company credit cards and cell phones
Implemented Bamboo HR for 10 employees
Coordinated company move to new location
Maintained and updated confidential database of employee records
Obtained company health insurance and benefits
Created new employee handbook
Onboarded new hires
Coordinated monthly employee lunches
Vendor management
Employee luncheons
Managed service awards and employee certifications
Personal errands
June 2019 – March 2021
Executive Assistant/Office Manager, Allurion Technologies
Calendar management for CEO
Planned quarterly board meetings, Investment meetings, retreats, and dinners
Executed international nondisclosures, maintained database
Schedule high level interviews with board members
Worked closely with landlords on all business leases and maintenance issues
Maintained food, snacks & drinks for each building
Facilitated hotel contracts
Coordinate move to new building including, renovations, and floor layout
Assisted in re-branding all offices with marketing
Assisted in pandemic preparedness policies
Managed reopening of offices including coordination of remote/onsite schedules
Monthly employee luncheons
Assist with service awards and employee recognition
Order office supplies and business cards
Manage international customer service in box
Managed cleaning service
June 2019 – March 2021
Personal assistant, Guaranteed Builders, Inc.
Provide complex personal and executive calendar management
Prepared meeting materials, meeting minutes
Assist with travel reservations
Coordinate sponsorships and donations
Maintain confidential files
Support marketing and advertising
Obtained state permits for new projects and served as point of contact for certifications
Prepare expense reports and reconcile bank statements
Coordinate multiple renovations on all personal homes
Manage vendors for office and home
Attended doctor appointments
Childcare as needed
EDUCATION:
Associates Degree in Travel & Tourism, Newbury College, Brookline, May 1990
Notary Public, Exp 2025
SKILLS:
Microsoft Outlook, Excel, Power point, Word, Teams, Bamboo HR, Zoom, Peoplesoft, Concur, CCH
Event Planning
Calendar Management
Vendor Management
Personal Assistant
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