Legal Assistant / Executive Admin
Resume:
Mary Allan
***** ********* ***, *** ****, Delray Beach, FL 33484
*********@*****.***
Professional Profile
Ability to work with functional groups and different levels of employees to effectively and professionally achieve business results in both legal and corporate environments. Strong follow up skills, strong written and oral communicate skills, including the ability to present ideas and suggestions clearly and effectively. Ability to work effectively in a high volume and time sensitive environment. Strong computer skills, including Microsoft Office, Excel, Siterra and Sales Force. Strong legal and medical terminology. Typing speed of 100 wpm. Excellent transcription. Multilingual.: French (bilingual oral, written); Spanish (reading, light conversation)
Education
Sir George Williams University, Montreal, Québec, Canada - AA English
Proofreading/Editing course, Ottawa, Canada
Scholarship to Writer’s Conference, Napa Community College, Napa, CA
Professional Experience
August 2021 to Present
Lease Consultant
Tower Alliance LLC, Boca Raton, FL
Negotiating with cell tower owners/landlords compound expansions and modification projects at their tower sites. Responsible for editing and sending out consent letters and site sketches to Tower owners in order to allow customers, such as AT&T and Verizon, to come on site and install and/or modify equipment. Constant communication with landlords encouraging them to sign and return consent letters. Financial negotiations with landlords regarding size of compound expansion, one-time payments, new monthly payments in accordance with fair pricing in the same vicinity as other towers. Negotiate subleasing and tower alterations for new customers with landlords. Request all amendments to the lease from in-house legal counsel and ensure they are sent to landlords. See the amendment through the redline process, if required, and ensure the final versions are signed by both parties.
March 2021 to August 2021
Legal Search solutions, Boca Raton, FL
Legal Assistant to Trust & Estates attorney
Temporary position to assist probate, trust and estate paralegals.
July 2020 to March 2021 Robertson, Anschutz, Schneid, Crane & Partners PLLC, Boca Raton, FL
Loan Underwriter
Contract position - Second look evaluation of loan applications for the firm’s client, Cenlar, processed by loan processing underwriters, ensuring the decision to approve personal loans for Covid-19 impacted borrowers. Double checking the eligibility of the client as to being current as of a certain date, Neighborhood Watch status, ensuring no indemnifications of prior partial claims. Confirming the workout history and financial breakdown as to payments for the borrower should the loan be passed.
October 2019 to December 2019 Next Wave Resource (recruiter)
Contract Lease Administrator – Phoenix Tower International, Boca Raton, FL
Lease abstraction and review. Check quality control of leases in Siterra. Revise and interpret international (South America, French West Indies, Caribbean and Mexico) tenant cellular tower leases for key business terms required to generate tenant billing. Evaluate the accounting impact of new, amended and terminated leases.
Assist in evaluating lease details, rents and other recurring payments into lease management software. Prepared lease related spreadsheets in excel to ensure proper legal, regional asset management approval was correct in Siterra. Assist with documenting accounting policies and procedures related to leases.
Assisted Lease Administrators with special projects based in France.
May 2017 to September 2019:
Freelance editing and proofreading manuscripts and theses for students attending local universities (FAU and Lynn University
Contract/temporary positions through local staffing agencies, Accounting Principles, Legal Search Solutions) with in-`house counsel and attorneys assisting general litigation procedures, response to discovery, draft pleadings, composition, editing and efiling of complaints, motions and memoranda and affidavits. Reception duties and contact with clients
September 2016 to April 2017 Beacon Hill (recruiter)
Contract Paralegal/Lease Abstractor – American Towner, Boca Raton
Lease abstraction and review. Check quality control of leases in one data base (Oracle) and then abstract the information to a new data base (Polaris) for the accounting department.
Revise and interpret tenant cellular tower leases for key business terms required to generate tenant billing.
Participate in weekly meetings with Legal Team to review tenant lease data issues, identify a plan to fix, and recommend process improvements. Includes the following information: lease commencement and expiration, capital contribution, license fees, and provisions of the lease.
November 2014 to September 2016
Contract Legal Assistant/Paralegal Positions .Medical and/or maternity leave positions in the South Florida area for various law firms assisting in full management of foreclosure cases from complaint to trial, case load of over 200; heavy transcription and managing the office for temporary help and supplies. Use of LPS, Real Resolutions and LenStar, and attorney billing in TimeSlips.
March 2014 to November 2014 (Accounting Principles – recruiter)
Contract Paralegal Position – SBA
Drafting, revising, proofreading and editing amendments to cellular tower site leases for cellular tower leases.
Preparing same for final signature by client. Strong eye for detail in the proofreading of cell tower equipment, including correct measurements and location points on towers.
Worked with Legal, Asset Management and directly with international tenants (Quebec, Canada)
October 2013 to March 2014
Paralegal Position – Law Offices of Elizabeth Wellborn, P.A.
Legal assistant/paralegal to foreclosure litigation attorneys, counsel for Plaintiffs.
Efficiently handled over 400 files from Complaint to Summary Judgment.
Drafted, proofread and edited pleadings, motions, court orders and deposition summaries.
Drafted, proofread and edited responses to discovery, specifically requests for production and interrogatories. Electronic filing of same.
Transcription in large volume.
Preparation for trial and compiling trial binders.
December 2011 to October 2013
ALDRIDGE CONNORS, LLC, Boca Raton FL
Legal assistant/paralegal to foreclosure litigation attorneys, counsel for Plaintiffs. Caseload over 400 files.
Drafted, proofread and edited pleadings, motions, court orders and deposition summaries.
Assigned to both contested and uncontested files in foreclosure.
Responsible for researching and gathering affidavits and all documentation relevant to motions.
Preparation for trial and compiling trial binders.
January 2009 to May 2011
Law Office of Malcolm E. Harrison, Wellington, Florida – January 2009 – May 2011
Legal assistant to foreclosure litigation attorney specializing in foreclosure defense, mediations and loan modifications within the State of Florida.
Instrumental in exponential growth of firm from relative obscurity with three employees to one of the largest of its kind in south Florida with multiple employees and double the revenue.
Drafted, proofread and edited pleadings – answers to complaints, motions, court orders and deposition summaries.
Responsible for court filings (by hand as well as electronic), handling discovery; setting hearings, depositions and mediations, and managing attorney calendar.
Experience Prior to 2009
Lewis Stroud & Deutsch, Boca Raton, FL – legal assistant – water districts, labor law and city official defense.
Klehr, Harrison et al, Philadelphia, PA – legal assistant in real estate, commercial and residential
Fox Rothschild LLC, Warrington, PA – legal assistant (floater) at probate, real estate and family law desks.
Department of Fisheries & Oceans Canada (1990-2005), Ottawa, Canada Executive Assistant Parliamentary Affairs
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