Administrative Assistant Operations Agent

Muhammad Khan,

Fontana, CA *****

Cell: 347-***-****

E-mail: *******@*****.***

PROFESSIONAL EXPERIENCE

Bax Global turn into DB Schenker Air Export Gateway Operations Agent Jun-2006-Jun 2016

Assist Senior Supervisor Gateway in sorting and slotting the house airway bills.

General Administrative work, dealing with customers and airlines

Coordinate with customers for their requirements and to seek freight bookings with airlines

Make pre-bookings for shipments with different airlines

Reprinting of House Airway bills.

Identify station-wise shipments

Manifest House Airway bills station-wise.

Print Master Airway Bills

Prepare Manifests for distant locations as well as for Custom Authorities

Prepare labels for shipments

Prepare the pouch and send it to the warehouse along with Master Airway bills/labels

Follow up the Warehouse for safe delivery of the freight to the airlines and on time

Follow up with the airlines for the timely departure of the freight

Report short consignments to management as well as to origin and destination station

Report misrouting by airlines to management as well as to origin and destination station

In case of misrouting or short piece flown, follow up with the airlines and to inform the destination agent, origin station, management as well as document the mishap in the Company system.

Reception desk duties from time to time

Filing/sorting duties from time to time

Compiling air-freight rate sheet

Compiling airlines contacts

Completed TSA and Company required training/certifications, as well as Dangerous Goods Specialist Pakistan Mission to the United Nations, NY, Administrative Assistant Aug 2000-May 2006

Administrative Assistant to Deputy Permanent Representative to the United Nations.

Maintained political and UN files and documents.

Maintained lists of telephones of important contacts including VVIPs.

Compiled minutes of the proceedings of closed-door diplomatic meetings

Prepared telexes, faxes, reports, summaries, minutes, speeches, statements, etc.

Prepared monthly summaries/reports as well as yearly political reports.

Maintained correspondence with the Ministry of Foreign Affairs on running matters.

Established Mission's temporary office for annual UN General Assembly meetings.

Handled and received Country’s high level delegations to the UNGA.

Managed the camp office during high-level visits, particularly at UN Annual General Session.

Compiled reports and necessary accounting documents during visits of President/Prime Minister to the United States for UN Sessions.

Operated telephone/fax/scanner/photocopier/mail room.

Managed local area network.

Fostered excellent team development and leadership skills.

Assisted in various special projects as needed or required by the Superiors. 2

Ministry of Foreign Affairs, Islamabad, Administrative Assistant Pakistan Missions/Embassies in Moscow, Riyadh, Ankara April 1975 - Aug 2000

Administrative Assistant to Director General, In charge of Administration of almost 2300 personnel at Islamabad, Lahore, Karachi, Peshawar, Quetta, as well as Pakistan Diplomatic Missions all over the World.

Administrative Assistant to Foreign Secretary (equal to Secretary of State for Foreign Affairs) of Pakistan.

Assistant to Ambassadors of Pakistan in Moscow, Riyadh and Ankara in different time periods during my tenure of postings to these stations (1975-1979, 1985-1990, 192-1997 respectively).

Maintained contacts with the officials of foreign embassies in Islamabad.

Maintained close contacts with the dealing desk officers of the local Ministry of Foreign Affairs while abroad, for the protocol, diplomatic, and personnel matters.

Special typist for typing out letters of the President of Pakistan addressed to foreign dignitaries including Head of States and Head of Governments

Maintained diplomatic files and correspondence.

All administrative office duties including correspondence, telexes, faxes etc. etc.

Faxing, scanning, copying, mail room duties included. Official Tours for administrative assistance during VVIP tours/meetings abroad

On numerous occasions the Government of Pakistan deputed me to travel to different capitals of the World for establishment and management of temporary offices during VVIP (President, Prime Minister, Foreign Minister) visits abroad (Paris, Riyadh, Dammam, Jeddah, Taif, Sarajevo, Warsaw, Prague, Berlin, Bucharest, Istanbul, Ankara included).

Also assigned to work during the Islamic Summit Conferences held in Lahore and Taif and the OIC Foreign Ministers’ Meeting held in Islamabad.

Education

Bachelor’s Degree from Punjab University, Lahore (14 years’ education)

Typing Speed 75 words (approximately 7000 characters) per minute.

Shorthand/fast writing diploma.

Associate in Applied Science degree (AAS)

Associate in Typing and Shorthand (Stenography)

General Skills

Knows Microsoft Word, Excel; Typing: 7500 characters (75 words) per minute; Speed writing 80 words per minute; Friendly and Professional appearance; Can perform switchboard duties; Excellent organizational and customer service skills; Full attention to detail and ability to multi-task in a fast- paced environment; Fluency in English, Urdu, Punjabi and Hindi; Can receive, sort and distribute mail, emails as required; ability to multi-task; reliable, dependable and dedicated; can work on any day of the week.

Others- US Citizen, authorized to work, NY State driving license. Free of any convictions, clean records. Muhammad Khan

Cell: 347-***-****

*******@*****.***

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