Office Assistant Coordinator

Sylvia Blackman

650-***-****

****************@*****.***

Summary

Experienced office assistant with accounting skills. Experience in Accounts Payable and Receivable, with a strong record of accurate financial record-keeping, invoice processing, and payment handling. Highly organized, efficient, and effective in office management and communication with colleagues and clients. A proven track record of managing calendars, coordinating meetings, daily lunches.

Education

• Associates Degree in Business – Small Business Operations (In progress)

Los Medanos College, Pittsburgh, Ca.

• Regional Occupational Center, Certified in Computer Applications (2000-2002)

Skills

• Proficient in both Mac and PC including Microsoft Office Suite (Word, Outlook, light Excel, PowerPoint), ZOOM, Gmail,

• Google Calendar, light Concur and light Great Plains

Experiences

Brentwood Eye Care (Optometrist) Nov. 2021-Nov 2022

Receptionist

• Patients check in and check out

• Collected fees

• Scheduled and confirmed patient visits

• Verified insurance benefits with VSP (Eyefinity)

• Faxing, texting, and emailing inside and outside doctors as needed, keeping them updated on patients, etc.

SilverLake Partners (Private Equity) Jul. 2010-Jan. 2020

Receptionist/Office Coordinator

• Coverage of a busy reception area which includes assisting with phone inquiries and directing calls to the appropriate team member

• Interaction with high profile executives, vendors and clients while respecting confidentiality

• Responsible for greeting visitors, offering refreshments, and making them feel welcome

• Managed busy calendars for 6 conference rooms and meeting spaces

• Assist employees with outgoing mail prep, scanning, Pitney Bowes mail meter and binding presentations

• Ordered and maintain kitchen supplies, ordered daily lunches, and interact with caterers

• Ordering and maintaining office supplies

• Responsible for handling office repairs such as microwaves, water filters, refrigerators, etc.

• Responsible for maintaining a monthly meal chart spreadsheet for the accounting department on Excel.

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