Admin Assistant Manager

P.S. Ganesh

Email: *********************@*****.***

Mobile: 988-***-****

Career Objective:

To build a career with a leading corporate which will help me to explore myself fully

and realize my potential, and to effectively implement and enrich my skills to attain a good

position and contribute to the growth of the organisation.

Key Skills:

Work experience in general and office administration

Extensive work experience in Accounting & Finance

Areas of Interest:

Administration, Finance, and Accounting, Inside HR

Work Experience:

Worked with Riyara Trading as Accountant for 02 months from Dec 2022 till Jan

2023

Daily cheque and cash deposit into bank and updating the same in the account ing

system

Preparation of Bank Reconciliation Statement on daily basis on comparing with the

bank statement

Making payment to respective suppliers for the invoice / statement received and

updating the same in the accounting system

Maintaining proper records like receipts, payments, vouchers, bills, supplier invoices

Raising of Journal and other respective vouchers on daily basis and updating same in

the accounting system

Preparation of Payroll registers on monthly wise and updating same in bank and

accounting system

Raising of sales invoices in the internal system and forwarding the same to the

respective customers and generating e-invoice e/ -way bill on daily basis

Raising of purchase invoices in the accounting system on daily basis

Raising of purchase internal invoice in internal system on daily basis

Reconciliation of Sundry Debtors and Creditors ledger on monthly basis for balance

confirmation

Maintaining cash receipt on periodic basis which been forwarded by the respective

customers and updating the same

Forwarding daily MIS reports which includes daily cash flow, ageing report, stock

report, sales report to the respective business heads

Sending letters by registered post to customers who are overdue more than 60 / 90 days

Preparation of Monthly Fund and Discount Received Report and forwarding the same to

the respective business heads

Preparation of P/L Account and Balance Sheet on monthly basis and forwarding the

same to the respective business heads

Filing of GSTR-1, GSTR-3B, TDS, TCS, ITR Returns on the respective due dates on

coordination with the respective accounts head

Follow up of purchase invoices from the creditors for records purpose

Follow up of cash receipts for records purpose

Worked with Qatar Airways Cargo as Regional Cargo Administration Coordinator

for 11 years from Sept 2011 till Oct 2022

Managing daily cargo administration and other local finance activities at regional and

station level.

Raising Purchase Orders for stations across India on daily basis along with other

requested activities.

Completing all administration, local IT and finance activities in coordination with other

stations.

Coordination with headquarters related to minor, major contracts and getting it

completed as per the deadlines.

Getting quotes from local vendors for general office administration activities and

reviewing the quotes and finalizing same.

Responding calls/mails to resolve any queries raised by cargo customers, walk in customers.

Coordinating with new cargo customers for getting new air way bill stock and getting all

relevant documents, raising same in the company prescribed portal.

Maintaining data related to customer information, accounts details and important call

information.

Scheduling appointments with cargo customers on a periodic basis.

Periodic maintenance of office properties and records

Onboarding of new team members to management and connecting with colleagues,

demonstrating company polices, sharing records and briefing job roles and procedures.

Taking regular inventory of office supplies, staying up to date on payroll tasks,

organizing and scheduling meetings with respective levels.

Processing weekly, monthly sales reports at regional level, prioritizing schedules and

work tasks, setting goals and managing resources.

Maintaining employee records like leave, payroll, medical reimbursement etc., and

updating regularly to respective HRBPS

Processing payments to local vendors by sending invoices along with approved local

purchase orders raised, maintain documents for accuracy and transparency.

Coordinating and updating necessary training records for the employees across the

region.

Worked with Qatar Airways Cargo GSA Spencers Travel Services Limited as

Assistant Manager Accounts from October 2003 till September 2011.

Maintaining and Issuing of Air Way Bill Stocks to cargo agents.

Generating of fortnight cargo invoices and forwarding the same in timely and accurate

manner.

Handling collection details of Fortnight Payments from Cargo Customers with No

dues and ensuring no delays.

Maintaining Office Petty Cash as per the company policy and updating the same in

their internal portal.

Collecting TDS 194H payments from cargo customers on fortnight basis and

distributing certificates on quarterly/half yearly/annual basis.

Collecting TDS 194C certificates from cargo customers on a yearly basis for the tax

been deducted and maintaining records of same.

Reviewing sundry debtors ageing report every three months and collecting shortfall

payment details and updating the same to the management accordingly.

Sending fortnight sales and monthly stock reports to local finance team.

Reviewing air way bill along with the cargo manifest copies for accuracy.

Maintaining employees records.

Maintaining yearly sales and revenue expenditure report.

Filing of GSTR-1, GSTR-3B, TDS, TCS, ITR Returns on the respective due dates on

coordination with the respective accounts head

Worked in Akshaya India Tours and Travels Private Limited as Accountant from

July 2003 till September 2003

Managing day to day accounts activities like raising invoices to customers and

corporate customers for the tickets been issued across the passenger counters

Handling petty cash on daily basis with proper voucher, receipts with relevant

supporting documents and ensuring cash balance is tallied as per petty cash book

Following up corporate customers on the fortnight payment and ensuring the collection

of payments

Reconciliation of IATA BSP billing and other airlines billing in order to review and

check for any discrepancies raised

Preparation of yearly sales, revenue, and expenditure budget

Providing MIS reports on a weekly basis to the respective line managers for their

review and endorsement

Taking regular inventory of general office supplies to indent new orders, maintaining

staff personnel files to update for their monthly payroll process

Taking monthly stock report of the daily sales collection report and submitting the same

to local bank for improving and extending credit limit been avail ed by the company

Worked in Coromandel Travels Division of India Capital Cements and Finance

Limited as Accounts Assistant from June 2001 till June 2003

Dealing daily accounts activities like raising invoices to customers and corporate

customers for the tickets that has been issued across the passenger counters

Handling petty cash on daily basis with proper voucher, receipts with relevant

supporting documents and ensuring cash balance is tallied as per petty cash book

Follow up corporate customers on the fortnight payments and to ensure collection of

payments and depositing the same in bank

Reconciliation of IATA BSP billing and other airlines billing in order to review and

check for any discrepancies raised

Reconciliation of interbranch accounts for the receipts and payments been made and

also domestic/international tickets been issued for which necessary journal voucher

entries been passed correctly in order to close and update it accordingly

Preparation of yearly sales, revenue, expenditure budget and submitting the same for

reviewal and approval

Providing MIS reports on a weekly basis to the respective line managers for their

review and endorsement

Taking regular inventory of general office supplies to indent new orders, maintaining

staff personnel files to update for their monthly payroll process

Worked as Accounts Assistant in Shivsu Watek Private Limited from June 2000 till

June 2001

Taking regular inventory of water bottling plant consumables and providing details to

the Accounts Incharge for review and approval

Visiting local banks for cash/cheque collection deposit and providing details to the

respective Accountant

Visiting excise office department in order to get local collection credit input to be

availed for the manufactured bottling equipment which been installed in various parts of

the state/country

Updating routine accounting income/expenditure for monthly profit & loss and balance

sheet for review

Handling petty cash on daily basis with proper voucher, signature, relevant supporting

documents and ensuring that daily cash details has been tallied as per the books and

updating same in tally system

Maintaining local payroll registers

Worked as Accounts and Admin Assistant in M/s Masilamani & Co Chartered

Accountants from June 1998 till May 2000

Updating individual/proprietary/company details in the local system for e -filing of

returns on yearly basis

Visiting companies on routine basis in order to do auditing and accounting for their

vouchers, receipts, invoices etc., To provide provisional/projected profit & loss, balance

sheet etc., of the said companies to local banks for their review in order to provide /

extend credit facility.

Visiting income tax offices for submission of proper income tax returns for

individuals/proprietors/companies etc., on the stipulated time period

Doing Internal Audit for private/nationalized banks on monthly basis for the provided

bank challans, receipts, vouchers in order to take miscellaneous income from bank

statement and to provide bank reconciliation system.

Maintaining local payroll registers and update on periodic basis

Educational Qualification:

B.COM from Guru Nanak College, University of Madras (1995-1998) with 70%

M.COM from Distance Education, University of Madras (1998-2004) with 60%

Successfully Completed Swift Accountant from NIIT, Chennai in the year 1998

Successfully Completed SAP FICO from Vicapri Labs from 06th Dec 14 to 10th Mar 15

Successfully Completed GST/ITR/TDS from M/s Fintax Pro on March 2023

Technical Skills:

MS-Office Excel, Word, PowerPoint

Tally 6.3 and 9 version

Oracle ERP Module

Galileo India Accountant Software

MS-DOS

Personal Details:

Date of Birth 8 December 1977

Sex Male

Nationality Indian

Marital Status Married

Languages known Tamil, English and Hindi

Address SKR Sun Bright Garden

Flat No.H2, Door No.S3,

Vasanthapuram First Main Road, Mangadu

Chennai 600 122

Declaration

I hereby declare that the particulars stated above are true and correct to the best of my

knowledge and belief.

Yours faithfully

(P.S. GANESH)

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