Payroll / Administrative Assistant
Resume:
Vanessa A. Bayarri
Boca Raton, FL 33428
*******.*******@*******.***
OBJECTIVE: Position within an institution where my experience and skills are used in a productive
and challenging manner.
EXPERIENCE: Weatherby Healthcare, Ft. Lauderdale, FL
May 2016 - Present Sr. Payroll Coordinator
Process 100-140 weekly timecards for several medical specialties
Process weekly reimbursements and payroll deductions
Oversee 3-5 payroll specialists daily
Process payroll adjustments and adjust billing
Assist doctors with time entry on multiple platforms
Review and process withholding orders
Process overpayment calculations
Coordinate with several departments to assess and resolve issues
Undertake and distribute daily and weekly reports to departments and management
Review and process incoming provider timesheets
Assist each team with reconciliation of the missing timesheet report
Verify rates and enter hours accurately into FOX system
Responsible for generating pay/bill summaries for consultants to review
Aid with clarification, research, and resolution of client and provider disputes
Process provider and client adjustments and reimbursements
Assist with gathering documents for weekly audits
Daily processing of multiple provider/client/leadership reports
Work on projects assigned by department leader
Provider customer service for incoming/outgoing calls
Update provider information on their profile
Medical Staffing Network/Cross Country Healthcare, Boca Raton, FL
Feb 2013 - Mar 2016 Field Payroll Specialist/ Payroll Lead
§Oversaw a team of 37 payroll processors and assisted in processing more than 10,000 daily pay transactions equating to more than $5 million dollars in weekly revenue for Per Diem Division and more than $1 million dollars in weekly revenue for the Travel Division
§Monitored daily department workflow and re-assigned duties as needed
§Assisted with successfully converting all branches to current payroll system (API platform)
§Ran and screened reports to track accuracy of daily payroll transactions
§Verified all tax information and entered according to state and federal regulations
§Inputted and processed direct deposits, garnishments, bonuses, benefits and reimbursements
§Processed wire transfers and ACH transactions
§Reconciled billing after payroll cut off
§Interpreted and adhered to employee and client contracts for all pay and bill procedures
§Managed check process for all branches nationwide
§Assisted in corporate acquisition and migrating of over 40 branches within the last year
§Assisted in CSS training for new hires
§Processed daily and weekly payroll for per diem and travel staff
§Supported local branches and provided customer service to field staff
§Verified and corrected shift discrepancies prior to releasing billing to clients
Feb 2013-April 2014 Publix Supermarkets, Boca Raton, FL
Seafood/Meat Specialist
Set up and put away seafood cases daily
Cleaned seafood cases nightly
Measured/weighed out product for customers
Provided customer service
Took special events/catered orders
Stocked shelves accordingly
Placed shipment orders
Unloaded inventory arrivals
DeFilippis Landscaping, Inc, Boca Raton, FL
Feb 2012-Oct 2012 Office Manager
§Handled all clerical paperwork
§Maintained accounts receivable and accounts payable
§Answered all inbound calls and provide customer service
§Placed outbound calls to prospective customers
§Updated customer records using Quickbooks
§Placed orders for supplies needed
§Processed payroll
Carnival Cruise Lines, Miramar, FL
Oct 2011-Feb 2012 Personal Vacation Planner
§Participated in active sales process with potential guests who initiate contact directly with Carnival Cruise Lines
§Gathered guest data and enter and/or update leads database
§Canceled and/or reactivate guest bookings
§Maintained balances on guests’ bookings and notify when payment is due
§Provided concierge level of service to guests by answering inbound and outbound calls
MDVIP, Inc, Boca Raton, FL
Oct 2007-June 2011 Data Entry Lead / Patient Care Representative
§Totaled previous daily agent sales
§Oversaw 2 additional team members
§Processed PA (Patient Advocate) reports
§Created new patient records in DPTS system
§Updated records regularly
§Prepared doctor event details to inform sales agents of upcoming forums
§Produced patient forum rosters and emailed to appropriate managers
§Provided training and manuals for additional departmental staff
§Verified proper record dispositions daily
§Maintained daily clerical duties
§Arranged patient brochure packets to mail
§Handled the purchase of department supplies
§Worked closely with managers regarding special projects
Mendocino Community Health Clinic, Ukiah, CA
Jan 2006 – April 2007 Medical Receptionist
Greeted patients
Processed paperwork needed for appointment upon patient arrival
Scheduled doctor visits
Created new records for first time patients
Totaled-out patient balances before/after visits
Assisted other departments as needed (including medical records and finance)
Answered multi line phone system
The Peabody Orlando, Orlando, FL
Feb 2004 – Dec 2005 Front Desk Agent Promoted to Control Clerk
Assisted in providing accommodations at other locations when hotel was over booked
Took and changed reservations for guests
Provided customer service
Opened and closed out daily balance’s transactions for guests
Handled any complaints that arose
Directed room changes according to guest’s requests
Prepared special welcome packets for VIP guests
Checked guests in and out of hotel
Wachovia Securities Financial Network, Inc., Boca Raton, FL
July 2000 – Dec 2003 Order Entry Associate/Assistant Registration Supervisor/Executive Asst
Submitted stock and option trades from brokers
Processed all U-4 paperwork for newly hired brokers
Assisted brokers with state filings and exam requests
Supported Compliance and Legal department in amending broker U-4’s and U-5’s with customer complaints
Processed U-5 paperwork for terminated brokers
Prepared and maintained CRD’s for Recruiting department
Assisted Regional Supervisors with daily clerical work
Answered multi-line phone
EDUCATION: Palm Beach Community College, Boca Raton, FL
Associate of Arts – 5/2003
AWARDS: Red Ribbon Rockstar 2019 – Weatherby Healthcare
Multiple Putting People First Awards 2018-2019 – Weatherby Healthcare
Continued Excellence, 2010 – MDVIP, Inc
LANGUAGES: Spanish (Speak, Read, & Write)
SKILLS: Accomplished with Workday
Experienced in FOX
Excelled in Microsoft Word, Excel, Outlook, Powerpoint
Skilled in Quickbooks
Proficient in Text Us, Ring Central & Avaya phone system
Knowledgeable with DPTS and Healthworks software
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