Administrative Assistant Executive
Resume:
Gabrielle Gilliam
Gabrielle is a professional who is seeking challenging employment opportunities.
Philadelphia, PA 19131
**********************@***********.***
With over 40 years of professional experience in many areas, Gabrielle is an excellent choice for a company needing her unique skill set.
Authorized to work in the US for any employer
Work Experience
Paralegal
Contemporary Staffing Solutions (CSS) - Philadelphia, PA May 2021 to Present
I was hired by Contemporary Staffing Services to fill assignments using my Legal and Executive Level Secretarial Skills.
From May 2021 through September 2021, I was assigned a long-term assignment as a Temporary Loan Closing Specialist Paralegal in the Commercial Lending Department of a local bank through Contemporary Staffing Solutions.
The duties included supporting the Veterinary Lending niche lending group, Working closely with Regional Managers. Monitor the pipeline of Business Finance loans. Monitored the review process of loan files for credit approval and closing settlements. Coordinated post-closing review procedures and takes responsibility for ensuring closing conditions are met. Responsible for collaborating and executing the loan closings of prospective and existing borrowers. Manages the daily workflow to ensure that loan commitment closings are met. Review loan documents to ensure they match the loan approval. Ordering UCC searches, appraisals, Phase I or II, OFAC, credit reports, and background checks. Complete all bank forms required for closing (i.e., Booking Sheets and CRA) Handle construction loans. Reviewed closing binders to make sure everything has been received and signed before sending down to Loan Administration. Cleared any legal exceptions within 90 days. Ran post-closing searches. Maintained electronic files in accordance with bank guidelines. Used Nexis Lexis frequently. Completed other tasks as needed.
Executive Director of Administration
Rite Way Music Movement
January 2016 to Present
As the Executive Director of Administration I am responsible for the administrative, operational and financial support of an organization. The duties of an Administrative Director include long-term strategic planning, overseeing daily operations, delegating tasks to staff and managing personnel. Volunteer Executive Assistant to the Director
Anchor of Hope Community Development Corporation - Philadelphia County, PA June 2014 to Present
In my role as Volunteer Administrative Assistant, I assist in preparing and filing paperwork. I assist in creating grant proposals for programs that benefit youth and adult community members. I assist in the creation and implementation of activities for the residents of Elders Place 1 and 2. I was instrumental in obtaining funding for and being a Facilitator with Empower Youth Editorials, a summer elective program which gave at-risk youth an introduction to journalism and creative writing. I assist with various legal and administrative needs. I assist the Director in preparing for activities for the residents of Elders Place 1 and 2. I travel to food banks and restaurants that provide food to give to the members of the communities served by Anchor of Hope.
Creator, Founder and Executive Director
Humanity 1st
December 2011 to Present
Provide at-risk youth with hands-on experience in the preparation of legal documents, legal terminology, and training materials. Encourage participants to seek skills to become commercially marketable through hands-on job training through In-Kind Donations from local businesses. Distribute Property Tax/Rent Rebate applications and applications to receive discounts on water and sewer bills from the Philadelphia Water Department to low-income senior citizens and disabled persons. Paralegal
The Estate of Eugene Allen - West Chester, PA
2005 to Present
Responsible for the preparation and filing of Court documents necessary to appeal the adverse decision of the Court of Common Pleas of Chester County.
Paralegal
Eugene Allen - West Chester, PA
July 2003 to Present
Responsible for all legal communications involved in the fending off foreclosure due to an illegally executed and voidable mortgage contract.
Tenants Rights Volunteer
Tenants Union Representative Network - Philadelphia, PA October 1996 to Present
While an employee with the Tenants Action Group (TAG) located in Philadelphia, Pennsylvania, Gabrielle joined the Network and was part of the Coordinating Committee which advocated for the basic human rights of tenants and homeless individuals. She continued to volunteer in this capacity after she changed positions.
After TAG disbanded Gabrielle continued to volunteer and advocate for tenants and the homeless with the Tenants Union Representative Network.
Volunteer Community Paralegal
Humanity 1st - Philadelphia, PA
June 1992 to Present
As a Community Paralegal, I play a very important role in bridging the gap between the formal and distant justice delivery system and the communities that are supposed to benefit from that formal system. I assist with tenants’ rights issues, wills and estates, name changes, document preparation, and legal research. In addition, I informalizes the formal system for the benefit of the communities I represent on an As-Needed basis.
File Clerk
Robert Half - Philadelphia, PA
January 2022 to May 2022
As a a File Clerk professional I worked with paper and digital files, organizing them for easy access. I was also responsible for archiving records and documents that needed preservation if required again, ensuring their accessibility, even if their usefulness has ceased. Development Assistant
Monarch Staffing Agency - Philadelphia, PA
October 2021 to January 2022
From October 2021 through January 2022 I worked as a Development Assistant with Philabundance where I was responsible for processing donations using Raiser’s Edge, answering phones, and providing high- level customer service. I possess the ability to be discreet with donor information. Legal Assistant, Receptionist and Other Positions
Philly Temps and Perm - Philadelphia, PA
September 2018 to September 2021
I have worked as a Legal Assistant, Receptionist, and other positions. Due to the pandemic, I have only been offered positions that I am overqualified for. Advisory Board Member / Resident Theatre Assistant FreshVisions Youth Theatre - Philadelphia, PA
December 1996 to May 2021
Performed duties assisting the theater manager. Maintain and manage the theater premises neat and clean. Recreate the ambiance of entertainment to guests and patrons. Coordinate with other staff in managing and running a theatre. Maintain and manage the theatre equipment and properties. Organize theatre maintenance between shows. Ensure stimulating entertaining experience for theatre spectators, visitors, guests and patrons.
Secretary
WITHERED HAND MINISTRIES
July 2016 to December 2017
As an essential element in the smooth functioning Ministry, I handled the administrative responsibilities and provide a wide range of support to Founder and other Ministers. This position required discretion, a positive attitude, strong problem-solving abilities and excellent interpersonal skills. Spokesperson and Special Assistant to Jesse Epps
AMERICA REBIRTH TOUR
March 2014 to April 2015
As spokesperson I presented a professional "face" and consistent message for the organization in media interviews and during public appearances as faithfully represented and advocated for the organization's positions. As special assistant I was given with the power to represent Jesse Epps at important events that he was unable to attend, such as managerial meetings and community forums. I was frequently active as a delegate of Jesse Epps, addressing organizations and the public on his behalf and making informed decisions in his name.
After School Program Volunteer Tutor
Francisville Recreation Center
December 2011 to March 2014
Assisted children with mentoring and homework assistance. Act as chaperon on educational and culturally based trips.
Paralegal and Legal Secretary
Various Legal Employment Agencies
1999 to 2002
Provided support services to attorneys and legal staff on a temporary basis. Executive Assistant
Tenants Action Group
1997 to 1998
Provided support services to the Executive Director. Construction Secretary / Construction Paralegal
Synterra Ltd - Exton, PA
1995 to 1996
Provided administrative support services to Urban Engineers and the Pennsylvania Department of Transportation during the Route 30 Construction Bypass Project. PennDot and Urban Engineers won every major heavy highway construction award in the United States for this project. I provided Paralegal support on the Route 476 Construction Project for legal issues that needed to be addressed after the completion of the project that was also collaboration of PennDot and Urban Engineers. Personnel Consultant
Keystone Temps
1992 to 1996
Responsible for interviewing and testing the skill levels of perspective employees and placing them in temporary and permanent employment positions.
Housing Developer
The Zumar Corporation
1992 to 1994
Created a low-income housing program for at risk individuals and seniors. Prepared and submitted incorporation paperwork. Responsible for the management and maintenance of stock. Executive Level Secretary
Various Employment Agencies
1985 to 1991
Provided support services to attorneys and legal staff on a temporary basis. Education
Certification in Paralegal
PJA Schools - Upper Darby, PA
Real Estate Management
Community College of Philadelphia
Skills
• Legal Research
• Section 8
• Fair Housing Regulations
• Human Resources
• Administrative Experience
• Property Management
• LIHTC
• Property Leasing
• Transcription
• Microsoft Outlook
• UCC Search (5 years)
• Litigation (10+ years)
• Wills, trusts, & estate law
• Real estate law (10+ years)
• Employment & labor law (10+ years)
• Family law (10+ years)
• Personal injury law (10+ years)
• Tax experience (4 years)
• Receptionist (10+ years)
• Customer service (5 years)
• Legal research (10+ years)
• Communication skills (10+ years)
• Social media management (5 years)
• Legal Procedure (10+ years)
• Organizational skills (10+ years)
• Human Rights (10+ years)
• Advocacy (10+ years)
• Writing skills (10+ years)
• Proposal writing (10+ years)
• UCC law (3 years)
• Computer literacy
• English
• Microsoft Word
• Windows
• Adobe Acrobat
• Google Docs
• Microsoft Powerpoint
• Microsoft Excel
• Front desk
• Hospitality
• Marketing
• Microsoft Office
Certifications and Licenses
Paralegal Certificate
Assessments
Legal skills — Proficient
May 2021
Supporting legal procedures, preparing documents, doing research, and collecting client information in a legal setting
Full results: Proficient
Written communication — Proficient
May 2021
Best practices for writing, including grammar, style, clarity, and brevity Full results: Proficient
Advanced attention to detail — Familiar
May 2021
Identifying differences in materials, following instructions, and detecting details among distracting information
Full results: Familiar
Working with MS Word documents — Completed
May 2021
Knowledge of various Microsoft Word features, functions, and techniques Full results: Completed
Verbal communication — Familiar
May 2021
Speaking clearly, correctly, and concisely
Full results: Familiar
Typing — Completed
May 2021
Transcribing text using a standard keyboard
Full results: Completed
Legal skills — Proficient
May 2021
Supporting legal procedures, preparing documents, doing research, and collecting client information in a legal setting
Full results: Proficient
Working with MS Word documents — Completed
May 2021
Knowledge of various Microsoft Word features, functions, and techniques Full results: Completed
Advanced attention to detail — Familiar
May 2021
Identifying differences in materials, following instructions, and detecting details among distracting information
Full results: Familiar
Work motivation — Completed
September 2021
Level of motivation and discipline applied toward work Full results: Completed
Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.
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