Data Entry Administrative Assistant
Resume:
Laura Tillbery
Centreville, MD 21617
adw47v@r.postjobfree.com
Objective
Loyal and hard-working individual seeking a challenging and rewarding long-term position. Quick learner that takes a personal interest in getting tasks done efficiently and accurately.
Experience
Stertil Koni, USA Inc, Stevensville, MD
Accounting and Office Manager (6/2019- current)
Responsible for general ledger; full accounts receivable and accounts payable processes; human resources duties; payroll, timekeeping, tracking PTO, processing 401k transactions. Performed bank and account reconciliations. Interaction with vendors for insurance and certificates of insurance. Invoiced customers for special billing requirements after reviewing contractual obligations. Entered invoices into WAWF and other customer portals as required.
Provide executives with ad-hoc and financial reporting. Work with auditors while yearly audit is performed; provide requested documentation and answer questions.
KEYW Corp, Hanover, MD
Project Control Accountant (1/2019-6/2019)
Work with the Program manager in providing required reports and other deliverables to the customer. Monitored funding and requested funding requests as needed. Provided other reports as needed. Reconciled projects as needed.
Staff Accountant (5/2015- 1/2019)
Responsible for accurately processing cash receipts. Perform project reconciliations as needed. Perform review of bank statements and prepare bank reconciliations. Review and prepare aging reports and analytics for monthly Accounts Receivable meeting and meeting minutes. Coordinate collection efforts with billing accountants. Review and prepare reconciliations for assigned general ledger accounts. Create ad-hoc reports from Cognos reporting application to assist with research, analysis and streamlining of processes. Supply Accounts receivable trend analysis ratios and report cash to management team. Review payroll tax differences from general ledger entries to payroll report from payroll vendor; prepare journal entries as needed.
Force 3, Incorporated, Crofton, MD
Accounts Receivable Specialist (2/2013-5/2015)
Responsible for submission of invoices to customers while reviewing for accuracy to contractual requirements. Obtain payments for invoices exceeding payment terms by working with customers to resolve. Contact customers to obtain MODS for various reasons; funding, period of performance issues, etc. Resolve customer issues as they arise. Reconcile projects to ensure invoicing is correct. Monitor funding levels and take necessary action to obtain additional funding if required. Initiate corrections for charges. Reconcile travel receipts and prepare statement for customers. Assisted with drafting new policy for fixed assets process. Reconciled fixed assets to spreadsheet log; this involved going back through current and previous year GL and scrubbing through accounts to determine that all fixed assets where capture properly. Reviewed GL accounts on a monthly basis to ensure all fixed assets where captured. Prepared and entered monthly journal entry for depreciation and disposal of assets.
CyberCore Technologies, Elkridge, MD
Time Collection/Billing Specialist/Accounts Receivable Clerk (12/2011-2/2013)
Review, approve, and process timesheets through Deltek Time and Expense system. Update employee information, assign charge and leave codes, import/export data between Deltek T&E and Costpoint. Reconcile leave balances to ensure accuracy and make changes as required.
Review labor distribution and post timesheets. Make corrections in Deltek T&E as required and ensure changes are made in Costpoint. Interface with employees for timesheet issues and completion. Set up projects in Costpoint, including funding information and ceilings. Track funding and period of performance. Interact with customers to resolve contractual issues. Create, review, and post billings. Enter and post cash receipts. Reconcile AR balances. Collect past due invoices. Enter employee expense reports in Costpoint. Use query studio in Cognos to prepare ad-hoc reports.
BAE Systems, Rockville, MD
Accounting Clerk/Accounts Receivable (10/2007- 12/2011)
Run daily bank statements and accurately record and post cash receipts; Record, report, and reconcile cash; Reconcile general ledger to accounts receivable subsidiary ledger; Interface with government systems (WAWF, My Invoice, MOCAS) to reconcile billing and payment information; Research outstanding balances and obtain information necessary to resolve; Contact past due customers to obtain payment; Maintain, research, and process short payments, over payments, and credit balances; Process refunds for credits to customers; Compile and analyze financial data for preparation of metric and other reports for management. Monitor customer credit limits and update as necessary based on Dun and Bradstreet reports, payment history, and contractual funding; Assist with internal and external audit requests. Write Cognos queries necessary to improve processes.
Chip Smyth, Incorporated, Ellicott City, MD
Accounting/Administrative Assistant (2/07-10/2007)
Provide necessary support to ensure smooth daily operations. Duties include processing of sales transactions, merchandise, receivables, payables, and payroll. Responsible for cash reconciliation, bank deposits, preparation of various financial reports and figures, preparation of operational procedures, security tapes and network backups.
First Source Electronics, LLC, Elkridge, MD
Administration Manager (1/05-02/07)
Responsible for Accounts Receivables- invoice, post cash receipts, RMA entries, enter credit memos and collections; Accounts Payables-assist with entry of item receipts, match invoice with proper receiver, enter invoice, determine what to be paid, print and mail checks; Human Resource Functions- run background checks, process drug screen results, enter employee information into payroll system, track sick and vacation hours, prepare and correct timesheets as needed, enter timesheet information into payroll system, process 401k uploads, process 401k enrollment, change, and distributions, interact with insurance broker and insurance carrier for enrollments, dis-enrollments, COBRA, process new hire paperwork and termination documentation, update employee handbook as required. Accounting functions-prepare and entered general ledger entry, performed account analysis, assisted with month end closing, and completed bank reconciliation; other tasks include the entry of BOMs and sales orders, arrange events, maintain and order office supplies.
General Dynamics/Signal Solutions, Elkridge, MD
Business Manager (08/03- 12/04)
Responsible for daily business operations; prepared quarterly General Management Review reports; analyze periodic reports for revenue, profit and loss, and historical information, to assess business direction; supervised off-site contract labor staff; reviewed and approved employee timesheets; Reviewed and approved vendor/subcontractor invoices for payment; interfaced with customer for labor requirements, contract employment issues, and unpaid invoicing; Received and reviewed customer contracts and purchase orders to ensure correct; Provided rate quotes for contractual labor; Assisted in recruiting to fulfill customer requirements; prepared purchase requisitions; maintained employee database; review contracts for terms and conditions; responsible for account receivables.
Preferred Systems Solutions, Baltimore, MD
Administrative Assistant/Financial Specialist (03/02-08/03)
Responsible for daily office operations, accounts receivables, customer interface, created and maintained database, reviewed contracts and prepared purchase orders, and handled employee relations.
Aqua Cool Pure Bottled Water, Jessup, MD
Regional Customer Service-Call Center Manager (03/01- 02/02) Responsible for the direct supervision of a staff of 22 customer service representatives; Responsible for ensuring overall customer satisfaction; Performed HR paperwork, handled employee issues; recruiting; hiring; training; development, periodic evaluations; and discipline; Responsible for Account Receivable aging for three branch locations; which included business and residential accounts; made collection agency and write off determination; Performed reconciliation of customer s accounts to verify outstanding balances; Performed invoicing functions for special accounts; Tracked purchase orders (for customers needing special attention; Accessed and entered adjustments to
accounts; Identified and posted payments; Assisted corporate office with bank reconciliation; Researched misapplied payments; Responsible for phone system and computer system maintenance
Aqua Cool Pure Bottled Water, Jessup, MD
Assistant General Manager (02/96-03/01)
Responsible for the direct supervision of administrative staff; Performed HR paperwork, handled employee issues, recruiting, hiring, training, development, periodic evaluations, and discipline; Responsible for petty cash disbursement and reconciliation; Addressed and handled customer questions and problems; Introduced ideas to improve sales productivity, customer service and distribution efficiency; Prepared management and financial reports required by central accounting; Tracked, reported, and ensured proper entries to customer accounts, including adjustments and payments; Responsible for the collection activity involved with Accounts Receivable, including implementation and development of collection practices and procedures.
Office Manager (01/95-02/96)
Responsible for the direct supervision of administrative staff; Performed HR paperwork, handled employee issues, recruiting, hirin9, training, development, periodic evaluations, discipline, filed worker s compensation claims and accident reports; Responsible for smooth operation of customer service department and customer satisfaction; Responsible for Account Receivable functions, data entry, account reconciliation, billing inquiries, and invoicing; collected and posted payments, prepared deposits, reconciled cash receipts; Maintained computer system.
A/R Clerk- Administration Assistant (04/90-01/95)
Performed data entry, invoicing, and accounts receivable functions; Performed account reconciliation and handled customer-billing inquiries. Key individual involved with computerization of manual system.
Education
Strayer University, Millersville, MD; Master’s Degree Accounting: Forensic Accounting, 2020
Strayer University, Millersville, MD; BA Accounting Degree, 2014
Software-Programs
Quickbooks, Made2Manage, Windows, Excel, Word, Access, Powerpoint, Deltek Costpoint, Deltek Time and Expense, Oracle, Peachtree, Cognos Query Studio, SAP Business One
References available upon request
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