Document Controller Secretary

Document controller / Secretary

* ** *

ROJAN C JOHN

Mobile Phone – 052*******

E-Mail – *********@*****.***

Career Objective

Strong organizational, attention to detail, communication, IT, problem-solving, industry knowledge, time management and interpersonal skills. able to work in a fast-paced environment and familiar with version control systems.

Administration skills

Punctual

Sincere

Well experienced

Adoptive

ACADEMIC:

Diploma in Mechanical

High School

EXPERIENCED INDUSTRY

Construction & Contracting

POSITIONS EXPERIENCED

Office Administration

Secretary

Document Controller

WORK Experience

1. DOCUMENT CONTROLLER - from 2008 in National Contracting & Transport Company

to present (Sharjah – U.A.E.)

Job Description

• Handling intake, scanning, verification, and storing documents.

• Filing and archiving relevant documentation.

• Retrieving files for other employees and customers when needed.

• Designing templates for documents, file types, and document databases.

• Checking and editing documents for accuracy and compliance.

• Controlling the flow of documents in and out of the department.

• Reporting errors or developments regarding document storage.

• Ensuring the secure destruction and disposal of sensitive documents. Document controller / Secretary

2 of 3

• Updating and maintaining document management systems and physical records.

• Maintaining the security of confidential documents.

• Assisting employees with accessing documents through our document management system.

• Proven work experience as a Document Controller or similar role

• Familiarity with project management

• Basic knowledge of labor and corporate law

• Hands-on experience with MS Office and MS Excel

• Knowledge of Electronic Document Management Systems (EDMS)

• Proficient typing and editing skills

• Data organization skills

• Attention to detail

typing contracts, archiving files and ensuring all team members have access to necessary documentation.

• Copy, scan and store documents

• Check for accuracy and edit files, like contracts

• Review and update technical documents (e.g., manuals and workflows)

• Distribute project-related copies to internal teams

• File documents in physical and digital records

• Create templates for future use

• Retrieve files as requested by employees and clients

• Manage the flow of documentation within the organization

• Maintain confidentiality around sensitive information and terms of agreement I am a hands-on, experienced, and well-comported Document Controller with excellent communication and people management abilities;

to ensure that users can rely on the information in the documentation and that it is up-to- date, reliable, checked, and formally approved.

Document controllers manage the intake, handling, and storage of documentation for organizations. They check documents, scan and photocopy files, and make sure that organizational documentation is stored safely and securely. They also write reports, archive materials, and ensure seamless document access across departments. COMPUTER SKILLS:

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

ERP System

Aconex

LANGUAGES:

Arabic, English, Hindi, Malayalam, Tamil

Document controller / Secretary

3 of 3

PERSONAL DATA:

Nationality: Indian

Date of Birth: 04.10.1981

Passport No.: M6684226

Visa expiry date: Nov’2023

Driving License: UAE Driving License

I hereby declare that the information furnished above is true to the best of my knowledge and belief.

Rojan C John

Contact this candidate