Accounts Payable, Accounts Receivable, Collections
Resume:
BARBARA ALSPACH
**** ***** ***** ****, **********, SC
*.*******.*******@*****.***
I have been in SC for nearly seven years and I am still seeking my forever job/career. I have found it challenging in this small business environment, which is vastly different from opportunities available where I previously resided. I had previously worked at my job for over four years before moving to South Carolina. I also previously worked for an employer for over eight years. 02/2022 - 04/2023 Accounts Receivable and Collection Specialist at LeaderStat LeaderStat recruits for travel nursing. I was the only accounting staff in the South Carolina office, while the Ohio office has a whole accounting department.
During my time at LeaderStat I worked with QuickBooks, Bullhorn Staffing, and Bullhorn Time and Expense software. Most of the accounting was third party billing as many of the health care facilities used Vender Management Systems (VMS) and Managed Service Providers (MSP). This type of accounting required utilizing multiple MSP and VMS websites to utilize reverse invoicing instead of direct invoicing to the facility. The majority of the receivables needed to have VMS fees, early pay discounts, and other adjustments to reconcile the payments, I enjoyed my time at LeaderStat, but there was not any growth potential for my role in South Carolina, therefore I am seeking new and exciting opportunities.
SKILLS, KNOWLEDGE, AND ABILITIES
Ability to identify and develop strong relationships with business contacts in order to navigate our clients’ accounts payable process(es)
Demonstrate commitment to accuracy and quality in accounting/bookkeeping practices
Strong computer skills with experience in Microsoft Office applications, including Outlook, Word, Excel
Proficient in Quickbooks accounting software
Strong customer service skills and outstanding phone skills
Able to coordinate multiple tasks at a fast pace with professionalism and courtesy
Strong organizational skills with keen attention to detail DUTIES, RESPONSIBILITIES & ESSENTIAL FUNCTIONS
Provide information to clients regarding their invoices, payments, and related details in a polite and pleasant manner.
Research, identify and develop key client relationships to ensure that LeaderStat invoices are following the correct procedure for approval and payment.
Follow up on outstanding client balances, assist the General Counsel in formal collections procedures.
Identify, recommend, and implement process improvements.
Demonstrate flexibility to adapt to business, systems, and process changes.
Demonstrate effective time management and ability to work in a fast-paced environment.
Provide support for the accounts payable and payroll teams as needed. Since September 2018 I have completed various temporary positions working in administrative, customer service, accounts payable, accounts receivable, collections, receptionist, and various administrative positions through Account Temps/Robert Half/Office Team, Dunhill Staffing, and Charles Foster Staffing agencies, such as:
Chassis and Marine Repair - Accounts Payable
Astro Turf Manufacturer - Accounts Payable
Yacht Club - Administrative
Manufacturer of bottles, tumblers and bento boxes - Administrative Kitchen and Bath Manufacturer - Accounts Payable
Sub-Sea High Voltage Manufacturer - Accounts Payable Pizza Chain Business - Accounting
Attorney Office - Front Desk Receptionist
Cleaning Franchise - Accounts Payable, Accounts Receivable, Collections Banking - Customer Service
Downtown Charleston Hotel - Accounts Payable
Catholic Diocese of Charleston Office of Cemeteries - Accounting and Administrative 04/2017 – 08/2018 Portfolio Administrative Coordinator at Community Management Group, Charleston, South Carolina, which was a HOA (Home Owners Association) now bought out by First Service Residential Charleston 06/2012 – 10/2016 Distributor Accounting-Finance Department Associate at Safeguard Business Systems, Pennsylvania where I analyzed sales and processed bi-weekly payroll for sales people and franchis owners 09/2003 – 06/2012 Various Administrative and Accounting positions in Pennsylvania working in banking, HOA, Provider Relations Rep, Claims Rep, etc.
11/1993 –08/2003 Home Depot, Pennsylvania, where I worked in retail in various departments of the three local stores Although I have worked in various roles, I am most passionate about accounting work. I love the preciseness, patterns, probability, and all things numbers. I enjoy receiving and processing payments, coding and processing invoices, completing bank reconciliations, payment histories, etc.
PROFESSIONAL SKILLS
Strong computer and data entry, organization, prioritization, and multi-tasking skills, with attention to detail to maintain consistent accuracy
Able to work independently or with a team
Possesses analytical problem-solving skills, deductive reasoning skills, and employs critical thinking resources to actively troubleshoot
Excellent written and verbal communication and interpersonal skills
Experience in sales,analysis, payroll, accounts payable, invoice processing, accounts receivable, payment history, collections, account reconciliation, along with bookkeeping, and general ledger
Accurate and detail-oriented self-motivated leader
Time Management and the ability to work in a high-pressure situation and meet deadlines
Experience using SAP, QuickBooks, AS/400, Aurora, Sage 300 & 800, M3, and similar accounting systems WORK EXPERIENCE
Accounts Payable
Analysis of sales reports and commission percentages by products, calculate commission payments for sales team and process any adjustments necessary due to territory or customer agreements
Organizes and files all invoices and checks to properly maintain an orderly and accurate filing system
New vendor set-up includes obtaining W-9 forms; Assist with yearly 1099 process
Responsible for processing all aspects of Accounts Payable invoices including matching A/P invoices to receiving documents, such as the purchase order
Corresponds or communicates with vendors when necessary to correct or modify invoices received
Review and ensure proper documentation, correct codes and allowability of the payments
Process vendor invoices into Accounts Payable module accurately and in a timely manner
Import company credit card transactions and review to determine completeness of entries (appropriately coded, assigned to jobs, adequate documentation to support the charge)
Responsible for reconciling corporate American Express program, vendor statements
Processes employee expenses in the payables system ensuring all documentation for expense reports
Online monthly Sales Tax Reporting and payment processing Accounts Receivable and Collections
Receive calls and emails from vendors and customers, research and resolve payments via customer payment histories and vendor statements and resolve discrepancy.
Reconcile vendor statements and assist with resolution of vendor payment issues
Submits credit, adjustment, and/or customer refund requests for account resolution
Processing daily invoices and send them to the customers
Maintain the accounts receivable aging schedules, runs weekly aging report.
Monitors overdue client/customer payments, and past due customers to determine reason and collect payment for invoice, sending out duplicate invoices where necessary
Process all check payments daily via bank treasury navigator scanner and software application Sales Analysis and Payroll
Analyzed sales to ensure the various product line percentages for commissions were accurate
Analyzed sales to ensure sellers were selling within territory areas and calculatied split sales and commission rotations where needed
Calculate dedudictions for federal taxes, local taxes, Medicare, Social Security, State taxes, elected benefits, and any required garishments for USA West Coast area and Canada territories
Prepare summary of sales and bi-weekly payments for each seller
Processed bi-weekly payroll for sales people, sellers, and franchise owners
Answered all payroll and tax questions to sales people and sellers
Assisted with end of year IRS reporting and 1099 processing Claims Processing and Customer Service
Process claims according to insurance policy, deductable, etc
Explain to customeres thier policy limits and coverage benefits
Assist customers with understanding the explaination of benefits, usual and customary charges, in network verses out of network coverage, charges, co-pays and deductibles.
Offer clients a review of other insurance coverage plans and options EDUCATION
Monterey Peninsula College, CA
Associates Degree
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