Executive Assistant Event Planner

Elizabeth A. Tucker

adw2b1@r.postjobfree.com

Phone: 202-***-****

Charlotte, NC

SUMMARY OF QUALIFICATIONS

● Full life cycle event planner of high quality national, international and regional events ranging from 20 to 2,000 attendees. Specialties include: pharmaceutical sales events, tradeshows, executive and continuing education conferences, Board of Directors’ meetings, training meetings, luncheons, dinners, receptions and fundraising events

● Experienced and pragmatic marketing and program manager adept at project development and management, strategic planning, staffing, budgeting, meeting facilitation and performance tracking

● Skillful office manager and executive assistant with strong writing experience, organizational, analytical and interpersonal skills. Proficient in Microsoft Office Suite and adept at performing a wide variety of professional administrative support services for executive and senior leaders

WORK EXPERIENCE

CWT Wagonlit Travel – Meeting Planner

Remote – March 2022 – November 2022

● Contract remote meeting planner responsible for planning in person sales meetings, private dinners, conferences, off site activities and executing the details of corporate travel incentive programs

● Oversaw all third-party partners and teammates as appropriate, to ensure that each event was successfully executed to an exceptional level.

● Monitored the budget for each of the meetings assigned, kept clients abreast of all expected and contracted expenses, at completion submitted all appropriate receipts, entered final costs into Cvent and provided final budget reports to management and clients

P-Value Communications – Speaker Bureau - Meeting Planner Remote – July 2020 – September 2021

● Part time remote meeting planner responsible for planning in person and virtual pharmaceutical sales meetings

● Managed all assigned speaker coordination and logistics for live, virtual or hybrid meetings including budgeting, venue selection, contract negotiations, attendee communications, travel, meeting space, food and beverage, audio visual arrangements and meeting materials

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● Assumed the lead planning role for assigned events, overseeing all third-party partners and teammates as appropriate, to ensure that each meeting is successfully executed to an exceptional level.

● Monitored the budget for each of the meetings assigned and worked with Finance to ensure appropriate payments

Midwood Auto Craft – Executive Assistant

Charlotte, NC – October 2017 – June 2019

● Supported owner by performing administrative tasks such as ordering supplies and equipment and cataloging inventory

● Maintained comprehensive and accurate records and performed minor accounting duties The Midtown Group – Senior Conference Manager, Contract with the American Retirement Association

Arlington, VA - October 2016 – March 2017

● Full scale planning of association meetings and conferences ranging from 20-2000 attendees

● Responsible for issuing RFPs, site selection and contract negotiations, preparation of planning timelines, budget development, facility/vendor management, space planning, review and approval of BEOs, securing speakers, trade show management and post- conference reconciliation

● Coordinated with marketing department on development of registration sites, invitations, marketing email content, promotional materials, digital marketing campaigns and website content

TrueBridge Resources - Meetings and Events Manager – Contract with American Association of Retired Persons (AARP) - Washington, DC • July 2015 – January 2016

● Managed a highly successful national conference of 500 plus attendees

● Coordinated and executed all phases of meeting planning including but not limited to: issuing RFPs, contract negotiation, budget monitoring and reconciliation, facility/vendor management, meeting space planning, reviewing and approving BEOS and resume event plans

Chipton Ross - Program Manager/Event Planner – Temporary Contract Position with Lockheed Martin

Arlington, VA • January 2015 – July 2015

● Served as a Project Manager/Event Planner at Lockheed Martin’s Global Vision Center

(GVC) which is an 86,000 square ft. state of the art multipurpose event and conference center

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● Reserved workspace, conference rooms, meeting rooms and auditorium space for corporate clients

● Worked closely with a team of event planners and GVC support teams (AV, IT, security, catering and facilities), demonstration center leads, event requestors and event hosts to execute GVC events

Events Director

Airport Minority Advisory Council (AMAC)

Arlington, VA • July 2013 – January 2015

• Full scale planning of one large annual conference (1500 attendees) and two (1 and 2 day) regional events with 200 attendees including tradeshows, awards ceremonies, gala dinners and fundraising activities

• Coordinated and executed all phases of meeting planning including but not limited to: creating and monitoring budgets, issuing RFPs, contract negotiation, monitoring and reconciliation, facility/vendor management, sponsorship recruitment and fulfillment, meeting space planning and coordinating space requests from staff and preparing, reviewing/approving BEOS and event plans

• Developed event marketing materials, exhibitor prospectus, kits and trade show floor plans

• Maintained RegOnline registration database and managed VIP rooming list Manager, Meetings, Membership and Special Programs - National Affordable Housing Management Association - Alexandria, VA • Aug 2010 – March 2012 Event and Program Management

● Full scale event planning for quarterly association, board meetings and annual conferences

● Responsible for hotel and venue contracts, speaker coordination, sponsorship fulfillment, event marketing, registration processing, collateral materials and onsite event oversight

● Managed all aspects of trade shows, exhibitor relations, exhibit hall logistics and sponsorship negotiation and fulfillment

Membership Activities

• Implemented membership retention and recruitment strategies and managed onboarding for new members

• Maintained membership database and the production of annual printed membership directory

Program Associate • Professionals for Non-Profits

Washington, DC • Oct 2009 – Aug 2010 - American Red Cross, Corporate Partnerships Page 4

● Developed marketing materials and PowerPoint presentations for cause marketing campaigns

● Conducted donor and prospect research, outreach to major advertising agencies, retail vendors and corporate partners and created/maintained a potential corporate partner database

March 2008 – September 2009 – Lived in Argentina and traveled throughout South America Director, Conferences and Safe Energy & Transportation Programs National Association of State Fire Marshals (NASFM) Washington, DC • Jun 2003 – Jan 2008

Event Management and Fundraising

• Full scale event planning for national conferences and state and regional training meetings

• Evaluated potential meeting sites, issued RFPs and negotiated contracts with hotels, vendors, and suppliers

• Developed and managed event budgets, agendas, sponsorship fulfillment, collateral materials, exhibit sales and management, meeting schedules

• Coordinated catering, audiovisual requirements, rooming lists, shipping of meeting materials, signage and provided all on site event management

• Secret service arrangements for VIP speakers including US Congress and Cabinet representatives

Program and Grant Management

• Composed grant proposal submissions, budgets and progress reports to federal agencies for grants totaling up to $2.5 million per year

• Oversaw the development and roll out of a national training program for emergency responders

EDUCATION AND AFFILIATIONS

American University of Rome - Rome, Italy

● Bachelor of Science: Business, Concentration on International Business and Strategic Management

TECHNICAL SKILLS

Microsoft Office Suite, Adobe, Outlook, Zoom, Webex, Microsoft Teams, Salesforce, Sharepoint, RegOnline, CVent, Constant Contact, Passkey

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