Administrative Coordinator Executive Assistant

Target Job Title

Bid Coordinator, Tendering specialist, contact officer, Office Manager, Admin Assistant, Executive administrator, general assistant, Administrative coordinator, Lead officer. Professional Summary

Administrative Coordinator dedicated to implementing administrative systems, procedures and policies that increase the effectiveness of administrative projects. Quick, Core Qualifications

Office administration

Clerical duties

Information analysis

Communication solutions

Problem resolution

Research and development

Accepting and understanding instructions.

Resolving administrative problems by getting to the root of the issue.

Communicating clearly and concisely via phone, email and in person.

Preparing written material that is well structured and easy to follow.

Juggling multiple responsibilities simultaneously.

Ability to manage “up, down and sideways”.

Experience of handling detailed confidential, legal and personal information.

Executing diary management and appointments via Outlook.

Competent in prioritizing the most important work first.

Ability to multi-task, organize, and prioritize work. motivated learner experienced with administrative duties, such as supervising other employees and delegating tasks. Experience

Company Name: G4S Qatar W.L.L Doha,Qatar

Position: Bid Coordinator

Duration: June 2021 to present

Duty and Responsibility:

Analyze technical and commercial requirements and define products/applications to be used for bid opportunities.

Pre-Qualification Questionnaires / Documents.

Prepares Proposals defining technical, commercial conditions, pricing, and other terms and conditions.

Register of opportunities, inquiries, and tenders.

Ensures to comply with all the internal processes and requirements like Integrity, Risk Review. etc.

Maintains relevant backup documents for all bids and proposals.

Preparation of compliance statement.

Keeping track of changes/modifications in the project.

Attending site inspection & customer meetings as per requirement.

To compile technical & commercial offers in accordance with customers’ requirements.

To review offers against customers' technical specifications and commercial conditions with the operations department and contracts department respectively.

To prepare necessary internal requirements for management approvals.

Prepare/attend tender clarifications and negotiations.

To book the orders in the ERP system and hand over the project file to the project execution team. Razan Al Danoun

Email Address: *.********@*****.***

Mobile Phone: +974-********

Doha, Qatar.

Company Name: Al Sarh Trading & Contracting, Doha, Qatar Position: Administrative Coordinator

Duration: Jan 2020 - May 2021

Duty and Responsibility:

Carrying out administrative duties with accuracy and speed.

Supporting the company’s employees, supervising its staff, and helping to manage the administrative budget.

Co-ordinating office maintenance issues relating to office equipment and repairs.

Developing and expanding administrative systems to meet increased company needs.

Making a written record of any accidents in the office and making the senior management team aware when appropriate.

Maintaining administrative workflow.

Keeping a record of all keys to the company premises.

Creating, testing and implementing a wide range Microsoft Word macros and templates.

Ensuring that all enquiries are fully responded to within a satisfactory timescale.

Dealing with scheduling enquiries from both clients and colleagues.

Dealing with queries on the phone, by email and social media.

Answering and appropriately handling inbound phone calls and correspondence.

Recording, compiling, and then distributing the minutes of meetings.

Planning and scheduling meetings and appointments.

Creating and maintaining filing and other office systems. Company Name: Doha metro project louis Berger Egis Rail JV (LBEG), Doha Qatar Position: Executive Assistant

Duration: April 2016 - December 2019

Duty and Responsibility:

Manage and prioritize our partners’ schedules to ensure that their time is focused on critical, strategic issues.

Coordinate communications, track, and follow up on requests, and identify those of importance which require immediate attention.

Perform a variety of accounting activities, such as preparing between 10 and 20 check requests, expense reports, purchase orders, and invoices each week.

Ensure and maintain confidentiality of all communications and documentation.

Managed scheduling and other administrative duties for operations director.

Supervised and trained team of three clerical assistants.

Arranged calls, meetings, and travel for operations director.

Communicated with other departments on his behalf.

Drafted correspondence and memoranda.

Company Name: Combined Group Contracting CO (k.s.c.c), Doha Qatar Position: Office Manager & Executive Assistant

Duration: August 2015 - March 2016

Duty and Responsibility

Works collaboratively – shares information, fosters teamwork and contributes to positive work environment where people want to come to work.

Manage and maintain all kitchen supplies as well as work with contract housekeeping company to ensure location is kept clean and managed.

Manages the workload – makes timely decisions, prioritizes effectively, solves problems, monitors results and takes remedial action where necessary.

View, manage, and create profiles for all VIPs, then alert the GM and EC Team of VIP arrivals by sending out calendar invites.

Manage banks of the staff and perform quarterly audits.

General day-to-day office management, including but not limited to phones, visitors (at times high profile), correspondence, and heavy calendar management.

Manage relationship with building management.

Company Name: Qatar International Ltd Petroleum, Doha Qatar. Position: Executive Secretary

Duration: November 2013 - July 2015

Duty and Responsibility

Provide administrative Retail Link access, attribution, and light reporting work for VP, Wal-Mart International

Create and modify templates to design PowerPoint presentations.

Managing VP’s calendar daily to drive productivity through prioritizing and accurate scheduling – demonstrates sense of urgency.

Manage and prioritize calendars for multi-person teams.

Providing executive office support for the Vice President of Global Business Services and Global team

Assist Merrimack IO associates with repair of equipment issues and facilities-related issues.

Conducted statistical research and prepared reports for presentation.

prepare presentation and spreadsheet software, as well as proprietary scheduling software. Company name: Agriculture/Forestry/Fishing, Damascus, Syria Position: Administration

Duration: March 2011 - September 2013

I worked at the Arab Center for the Studies of Arid Zones and Dry Lands (ACSAD), THE LEAGUE OF ARAB STATE. And hade enough experience in translation activity such as translation articles of Arab journal for Arid Environments, Annual Technical Report, Rainwater harvesting project in Green Mountain in Libya and Rehabilitation of Degraded Range land in some West Asian Countries and active involvement of local Population in the sustainable use of Natural Resources Revised SPAR Document. In addition to all, my work as Executive Secretary in the office of the Director-General. Also, my usually duties were as the following:

Convert written materials from one language into another, such as books, publications, or web pages and submit assignments electronically.

Use dictionaries and glossaries for reference; create a new text in the target language that reproduces the content and style of the original.

Organizing and maintaining files and records.

Planning and scheduling meetings and appointments.

Preparing and editing correspondence, reports, and presentations

Greet visitors and determine whether they should be given access to specific individuals.

Responding to and fielding telephone calls, relaying messages to the appropriate party, and handling incoming communication such as email and formal letters.

Performing general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Responsible for daily communications including maintenance of calendar and appointments.

Monitoring, all personnel functions, purchase orders, travel arrangements, requests for disbursements and requisite office supply.

Company Name: Matouk for Construction in Damascus, Syria Position: Administration Executive Secretary

Duration: June 2008 - March 2011

Duty & Responsibility:

Prepare and compose complex memos, documents, and other correspondence.

Support the team on office administrative tasks e.g., supplies, filling, organization, and communication.

Supervising the work of office juniors and assigning work for them.

Faxing, printing, photocopying, filing, and scanning.

Organizing business travel, itineraries, and accommodation for managers.

Updating & maintain the holiday, absence, and training records of staff.

Creating and modifying documents using Microsoft office.

Setting up and coordinating meetings and conferences, appointments, rooms, and equipment.

Maintain database, Updating, processing, and filing of all documents.

Prepare presentations, reports, spreadsheets, offer preparation and other docs.

Ensure proper cooperation with other company's Operations Sections: Procurement, Shipping and Transportation, and Quality so the company logistic process remain coordinated. Education :

Certification / B.A in English literature (Al - Furat University) in Syria, September 2010. Language:

English- Fluent

Arabic- Native Language

Personal Information:

Birth Date: 22 April 1987

Gender: Female

Nationality: Syria

Marital Status: Married

Visa Status: Family Visa (under husband sponsorship) lnterests:

Reading

Writing

Traveling

Swimming

Music

Applied Arts

Best Regards,

Razan Al Danoun

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