Package Delivery Contract Specialist
Resume:
Niema Q. Stokes
*** ***** ****** **, ******* AL *5749
*****.******@*****.***
Career Summary
Highly competent, Sr. Contracts/Subcontracts Manager with extensive Government experience administering cradle to grave multi-million-dollar contracts for major Government Contractors primarily using FAR/DFAR regulations.
10 + years of relevant experience.
Expertise includes all pre and post award contract management with an emphasis on contract planning, request for proposals, proposal evaluation, cost/price analysis, market research, source selection, price negotiating, and drafting/placement of contract award.
Technical experience includes contract analysis, management, and administration in the areas of contract compliance, NDAs, monitoring performance, change order management, quality/conformance inspections, progress measurements/reports, contract closeouts, and correspondence management.
Extremely skilled in the completion and resolution of all contractual issues involving scope, quality assurance, cost, on time delivery, and fulfillment of services from point of project inception to completion.
**Active Secret Security Clearance**
PROFESSIONAL EXPERIENCE
Intuitive Research & Technology Corporation
Huntsville, AL
Sr. Acquisition Analyst/Sr. Program Analyst, 10 August 2020 – 10 May 2023
Developed and coordinated requirements with strategic Integrated Product Teams (IPTs).
Assisted in the development of Performance Work Statements (PWS), Statements of Objectives (SOO), and Statements of Work (SOW).
Prepared Contract Requirements Packages (CRPs), including Acquisition Strategy Plans, Justification and Approval documents, and Sole Source recommendations for multiple contract types such as IDIQ, all Cost type contracts, Firm Fixed Price contracts, R&D, and Incentive type contracts.
Created and submitted Government CDRLs, source selection plans, determinations and findings, and other contract related documents.
Analyzed contract requirements, ensured compliance with terms and conditions, federal regulations, and followed all corporate and business policies.
Worked as a liaison between the government program office and multiple contracting teams during the acquisition planning phase.
Assisted with Source Selection competition, new proposal reviews, and provided support for contract re-competes.
Provided input for technical evaluations, contract assessments, independent government cost estimates (IGCE), and program control tasks.
Provided critical expertise in the areas of contract administration and oversight, program documentation, and contract modifications, including milestone schedule changes and developments.
Provided strategies for improving and streamlining many contracting and acquisition processes.
Assisted with forecasting fiscal year procurement objectives and requirements needed for organizational sustainment.
Raytheon Technologies - IIS Div. SSES Supply Chain
Huntsville, AL
Sr. Subcontract Manager, 10 June 2019 – 7 August 2020
Developed contract documents, negotiated cost, price, and terms and conditions for execution of labor subcontracts.
Provided formal communication and contractual direction.
Managed Subcontractors in meeting subcontract requirements including cost, schedule, technical and quality requirements.
Prepared and issued Request for Proposals to support proposal and program requirements.
Reviewed and lead subcontract proposal evaluations.
Performed cost and price analysis, developed negotiation strategies, and lead negotiations.
Participated in development and selection for Best Value Source Selections.
Ensured subcontract compliance within FAR/DFARS regulations and Raytheon Company policy and procedures.
Maintained required subcontract records.
Issued weekly subcontract incremental funding modifications.
Responsible for troubleshooting invoicing issues.
Developed and maintained data analytics tracking for various subcontract requirements including Government Training, Certificates of Insurance, Reps and Certs, and Proprietary Information Agreements.
Aerotek - Northrup Grumman - Global Supply Chain Huntsville, AL
Subcontract Administrator IV/Sr. Supply Chain Administrator, 09 April 2018 – 24 May 2019
Facilitated cradle to grave subcontract administration.
Participated in strategic sourcing decisions.
Assisted in the development of subcontract specifications, SOPs, SOWs, and solicitation packages.
Managed multiple suppliers, including scheduling, ROM management, invoice reconciliation, and conflict resolution.
Evaluated subcontract proposals and price analyses.
Negotiated subcontract pricing and terms of conditions.
Provided all procurement oversight for critical program services and requirements.
Supported entire supply chain organization and worked closely with all cross functional teams within NGC, including logistics, business management, and program management.
Utilized expert knowledge of Federal Acquisition Regulations (FARs) and Defense Federal Acquisition Regulations (DFARS) within all subcontracts.
Prepared requests for proposals IAW federal regulations, and NGC policies and procedures.
Prepared procurement files in compliance with federal procurement guidelines and Northrop Grumman policies.
Interfaced with customers and business partners concerning proposal preparation, contract negotiation, and contract administration.
Processed contractual documentation and reports, compiled, and analyzed data as required.
Facilitated proper shipment of contract line items, billing, and payment of suppliers.
Interacted daily with NGC leadership team, customers, and supplier representatives.
Global Professionals - L3 Technologies, Inc. / Vertex Aerospace - Contracting Huntsville, AL
Sr. Contract Administrator, 09 August 2017 – 23 February 2018
Prepared cost proposals in response to government requests.
Prepared and submitted Authorization to Proceed (ATP) documents to Defense Contract Management Agency (DCMA).
Coordinated contract modifications with Contracts Management and the U.S. Government.
Interfaced with company cost and sales accounting system (SAP) to record and maintain contract information.
Coordinated billing reconciliation.
Compiled and tracked contract/program data.
Maintained contract historical information in both electronic and hard-copy files.
Applied general knowledge of Federal Contracts principles and concepts within contract activities.
Developed creative solutions for moderately complex problems using policies, procedures, and past experience for guidance.
Contributed to the completion of program goals.
Conducted contract compliance audits.
Completed contract close-out activities.
Abaco Systems - Sourcing Department Huntsville, AL
Buyer II/Contract Administrator, 19 January 2016 – 5 June 2017
Provided operational oversight of commercial POs to ensure suppliers were meeting the PO terms; including but not limited to delivery schedule, price, and quantity.
Prepared/Analyzed RFQs, RFPs, Bids, technical evaluations, software licenses.
Prepared and analyzed NDAs, teaming agreements, Intellectual Property agreements, and service agreements.
Updated purchase orders with notes, estimated delivery dates, and/or tracking numbers.
Followed established guidelines in performing complex day to day tasks.
Communicated with Vendors to ensure delivery schedule was met.
Liaised with Materials Management personnel at supplier locations as needed to support timely delivery of materials on case-by-case basis.
Developed plan of action to reconcile open commitments/backlog lines to identify material that can be cancelled at no charge or material that can be cancelled with re-stocking fee.
Coordinated with other Sr. Buyers on any PO changes that need to occur.
Advised and notified Logistics when sites received parts so the purchase orders may be closed out.
Kept management informed of daily events, potential challenges, problems, and opportunities.
Performed all duties as a part of a work group or team fully supporting the goals and objectives of the company.
Performs QA/QC on procurement documentation for new Purchase Order requests.
Performed clean up and reconciliation of Accounts Payable Discrepancy Report.
Executed system and requisition validation and reconciliation to ensure that all procurement actions are closed.
Processed daily & weekly reports as required.
United Parcel Services - Dispatch Office Huntsville, AL
Coordinator-Operations (Temp), 6 November 2015 - 15 January 2016
Conducted daily logistics operations via computer databases and logistical software applications.
Coordinated driver helpers for UPS drivers during peak season.
Resolved customer related issues with package delivery/shipment.
Provided detailed reports to Facility Supervisor.
VMSI - Department of Veterans Affairs - Contracting Office
Philadelphia, PA
Procurement Analyst III, 24 February 2014 – 06 March 2015
Completed the purchase of all materials, supplies, equipment, property, and services for requesting offices in the VA network.
Followed the organization's goals, policies, procedures, including FAR/DFAR regulations for VA federal contracts.
Utilized current departmental tools and provided administration of all acquisition contract actions and procedures.
Evaluated potential contractors based on price, quality, availability, and various government qualifications.
Prepared request for proposals (RFP), solicitations, requests for quotes (RFQ) and bid packages.
Reviewed and processed customer requisitions in a prioritized manner to ensure timely order submission.
Prepared pre-award documents including Determinations and Findings (D&F), Justifications and Approvals (J&A), and Statement of Work.
Negotiated with suppliers and analyzes suppliers' operations to determine factors that affect prices and to determine lowest cost consistent with quality, reliability, and ability to meet required schedules.
Conducted independent cost/price analysis and technical evaluations.
Tracked procurement data to stay informed on price trends and manufacturing processes as part of market research.
Administered contract documents and updated material items and other tables as assigned in various purchase order software applications, Microsoft Office, and Adobe Acrobat.
Reviewed and monitored invoices for payments and funding status.
Monitored performance of suppliers.
Kept records of suppliers and intervened if problems arose concerning shipments, prices, or products.
Reviewed proposals, negotiated prices, selected, or recommended suppliers, analyzed trends, followed up orders placed, verified delivery, approved payment, and maintained necessary records.
Created document files on all contracts to provide status updates and generate additional reports as assigned/needed by management.
Sourced, negotiated and purchased machinery, equipment, tools, raw material, packaging materials, parts, services, and/or supplies necessary for operation of the entire VA organization.
Performed contract closeouts.
Proficient in various electronic databases to include FPDS, CPARS, ECMS, and PCF.
Lifeline Financial Center Birmingham, AL
Contracts Consultant, 19 January 2013 - 30 January 2014
Served as a contracting consultant for all contracts in support of various financial systems within the organization to include income tax preparation, credit repair, book-keeping, check cashing, building leasing, property acquisition, mortgage brokering, insurance products, and money wiring/transfer services.
Managed all accounting activities, including bid proposals, service requests, invoices, and receipts for all financial transactions for each business division.
Analyzed and approved various business contracts in support of mortgage products, tax products, book-keeping consults, and real estate acquisition.
Initiated and maintained documents for organizational budgets, monitored spending accounts, and provided weekly status reports.
Compiled and analyzed statistical data to determine feasibility of buying products and to establish price objectives.
Evaluated areas of opportunity to leverage material acquisitions.
Department of the Army - Army Contracting Command
Redstone Arsenal, AL
Contract Specialist, 14 August 2006 - November 2012
Served as a Contract Specialist for the largest Army Contracting Command Center in the US in solicitation analysis/preparation, negotiations, awarding and administration of vast contract types, such as firm fixed price, definite quantity, indefinite quantity, definite delivery, indefinite delivery (IDIQ), multi-year, option year, basic ordering agreements, commercial, direct vendor supply, and Federal Supply Schedules (GSA) using FAR/DFAR regulations including Service Contract Act, Davis Bacon Act, Walsh Healy Act, and Buy American Act.
Facilitated and managed a range of contractual actions which included: technical evaluations, devising acquisition strategy/planning, draft and finalizing Statement of Work (SOW), sole-source determinations, Request for Proposals, Quote preparation, Blanket Purchase Agreements, GSA Schedule Buys, proposal review, determining competitive range, cost and price analysis, price negotiation, risk assessment, and primary source selection.
Provided post award administration, contract de-obligations, and modifications for several types of contract actions to include Sole Source, Limited Competitive, Full and Open Competition, IDIQ, Small Purchase, Major Items, and Options for pre- existing contracts.
Set award criteria and factors: ensured that all received proposals conformed to the solicitation requests.
Conducted pre-proposal and bid conference(s) to arrive at a clear understanding of what is required under the proposed contract.
Served as an advisor to program officials in procurement planning.
Posted required solicitations to FedBizOpps per dollar value in compliance with FAR regulations.
Analyzed contracts for content, clauses, and definitions of outstanding contractual matters in direct relation to Government requirements within the FAR, DFAR and AMCOM SOP at the initial stages of all procurements.
Prepared legal documents relevant to high dollar procurements for the Legal Advisor for all contracts exceeding $650,000 in the event of technical-administrative or arbitration disputes.
Provided consistent contract support in areas of customer interface for all contractual correspondence and supplier contacts.
Reviewed correspondence to assure compliance with customer, contractor and Government obligations and requirements.
Maintained contract files and databases on Government contracts and projects throughout life cycle.
Updated commerciality determination documents with submission of current market research.
Prepared contract documents and participated in contract negotiations, maintained a close working relationship with Budget Analysts.
Compiled information to keep informed on price trends and manufacturing processes.
Examined estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness.
Advised management of contractual rights and obligations to contractors.
Performed and implemented complex contracts for procurement within the entire Defense Industry, including Military Weapons Spares, Maintenance and Overhaul (Military Aircraft), CSI services (Sensitive Information), Foreign Military Sales (FMS), as well as contracts assigned by other sister Government Agencies such as Defense Logistics Agency (DLA).
Recommended contract award to contracting officer, issued contractual modifications, incorporation of changes, and exercise of options.
Processed various contracts with cumulative award of more than 100 million dollars over eight-year span.
Performed contract close-out actions.
EDUCATION
Keller Graduate School of Management
M.S., Human Resource Management, 12/2006
Talladega College
B.A., History/Pre-law, 5/1998
CONTRACTING CERTIFICATIONS/TRAINING
Six Sigma Specialist
Acquisition Foundations Course
Level III Contracting, DAWIA
Protecting Secret and Confidential Documents
Manager Development
Reading and Understanding Contract Proposals
Supervisor Development
Essential Elements of a Contract & Organizational Conflicts of Interest
Proposal Evaluations
Fiscal Contract Law
Quality Assurance
CPARS: Contractor Performance Assessment Reporting System
CORE QUALITIES
Customer advocate and relationship builder
Detail Oriented
Exceptional time manager
Proficient in multi-tasking and prioritizing
Team player, collaborator, and community builder
Advanced negotiating skills
Outstanding critical thinking and interpersonal skills
Excellent written and verbal communication skills
Self-motivated, takes initiative, acute sense of urgency
Extremely well organized, excellent attention to detail
Innovative problem solver
Comfortable with diversity
Vast Military background, skills, training, work ethic, and discipline
Proficient SAP MRP software
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