Executive Assistant Administrative

Thalie Adolphus

Email: *******@*****.***

Skype: thaliea44

UK: 079**-***-***

USA: 917-***-****

PERSONAL PROFILE

A motivated and seasoned career administrator with experience in office management and project support; seeking opportunities within administration and other areas of competence. KEY SKILLS

• Experienced Remote Assistant in Administration, Project Coordination and Support

• Experienced meeting/event organiser and transcriptionist

• Computer literate with solid experience in MS Office and G-Suite

• Skype, Zoom, Slack, Oracle, Jira, Workday

• Experienced in marketing professional services

• Strong interpersonal and project/time management skills

• Able to work within a busy environment while meeting deadlines

• Able to work alone using own initiative or as part of a team

• Confident written and oral communication

• Effective problem-solving abilities

EMPLOYMENT HISTORY

Unity Technologies Executive Assistant Feb 2020 – June 2023 Remote

• Administrative support to Executives in UK, EMEA and U.S.

• Review and approve first line expense reports via Workday

• Plan and execute team events, meetings, and off-sites

• Able to work flexibly in terms of responsiveness and priorities

• Extensive calendar management and travel planning for internal, external and zoom meetings

• Booking meeting rooms for virtual and on-site meetings

• Liaison to internal and external employees and customers, maintaining a sense of professionalism and collaboration

Equinix Operations Administrator Apr 2013 – Mar 2020 London, England

• Ensure site International Organisation for Standardisation (ISO) information is up to date in advance of audits

• Support Projects Team with equipment and service orders related to customer installs

• Extract data and interpret reports pertaining to Service Level Agreements, Weekly and Monthly Commit Compliance for all London sites via Oracle BI 11g

• Remote coordination of all training across the London and Manchester sites

• Raise and track Purchase Orders via Oracle; including follow up with vendors regarding deliveries as well as discrepancies with invoices

• Ordering all technician PPE and site stationery

• Raise work order visit requests for contractors and off-site employees Freelance Virtual Support Assistant 2012 – Feb 2020 Remote

• Agency Manager – workflow management, contractor and customer support, customer onboarding

• Email marketing and management including database; client research and outreach Bouygues UK Project Administrator Aug 12 – Apr 2013 London, England

• Facilities management - mobile phone and laptop procurement for new employees; office supplies

• Conduct on-site inductions for all subcontractors and operatives

• Set-up and manage Health & Safety Files including conducting Toolbox Talks

• Work directly with subcontractors involving submissions of Operational Manuals and Health & Safety materials

• Conduct CSCS Card audits and arrange site office moves

• Collate and submit expense reports, raise, and submit purchase orders

• Collate and submit contract documents for contractor and subcontractor signatures

• Issue PPE for contractors and staff as needed

Konica Minolta Business Solutions Executive Assistant Jun 11 – Apr 2012 New York City, USA

• Receive guests, reviewing correspondence; handle queries and meeting requests directed to the President

• Coordinate complex, off-site meetings, and events

• Arrange corporate travel and expense reports for the President

• Complete projects and assignments by determining criteria and priorities; monitoring progress of sales results

• Account Reviews and Weekly Checkout report coordination

• Setup and host online training webinars on behalf of the President and MVPs for the East Region Staff CGL Rail Plc Office Manager Jul 07 – Apr 2011

London, England – UK

• Assistant to Finance Director and Chief Executive Officer

• Work directly with clients & subcontractors on railway maintenance projects

• Assist Commercial Contracts Manager with proposals and tenders

• Communicate & handle incoming/outgoing electronic communications on behalf of Directors

• Heavy calendar management with interaction from internal & external staff, clients & consultants

• Review CV’s & applications for trainee positions within the company; attend and/or conduct job interviews

• Facilities management; Manage new employee setup; security and rail cards, telephone setup; office supplies

• Plan, arrange & host meetings, events, and corporate parties, etc.

• Ensure daily backup tape for IT Server is completed; troubleshoot minor IT issues

• Budget-holder for corporate events and office stationery budgets

• Setup Board Meetings: collate documents & disseminate to Board Members

• Setup & maintain office e-filing system

• Schedule & maintain conference room diary

A4e Work

London, England – UK

Learn Direct Centre Mgr. Aug 06 – Jul 07

Action 4 Employment

London, England – UK

Senior Basic Skills Tutor Oct 03 – Aug 06

Twin Training International

London, England - UK

Basic Skills Tutor Aug 02 – Jul 03

Twin Training International

Reading, England - UK

Asst. Course Director Jul 02 - Aug 02

Guardian Life Insurance

New York City - USA

Administrative Assistant 1999-2002

Merrill Lynch

New York City - USA

Marketing Assistant 1995-1998

Department of Veterans Affairs Administration & Insurance 1986-1995 Philadelphia, PA – USA

EDUCATION

Learn365 – UK Prince2 Foundation 2018

High Speed Training – UK DSE Assessor Certificate 2018 LRQA Business Assurance – UK Internal QMS Auditor Certificate 2013 Kaplan Hawksmere – UK Intro to General Management 2011 Kaplan Hawskmere – UK Project Mgmt. for All Certificate 2010 University of Greenwich – UK CertEd PCET (FENTO) 2006 ICAL – USA TEFL/TESL Certificate 2002

Harcourt Learning Centre – USA Legal Assistant Diploma 1995 Roxborough High School – USA Academic Diploma 1987 REFERENCES

Available on Request

Contact this candidate