Contract Specialist Support Analyst

Martha A. Groomster

Montgomery, Ala ***** • Telephone: 334-***-**** • **********@*****.***

Ambitious, driven, and focused Procurement and Contract Specialist, looking to obtain a responsible and challeng- ing position that will utilize my ability to learn, to expand my knowledge, and offer opportunities for personal and pro- fessional growth. Hard core negotiator with demonstrated strengths in liaising with contracting principles to ensure compliance with contract specification and resolution of problems and issues. Proven expertise to generate undivided commitment & dedication among the team. Strong track record of achievement with outstanding success in building partnerships and maintaining client relationships. Well organized, take initiative, flexible, work well under pressure, work effectively with peers, management and vendors, and quickly facilitate resolution of complex issue.

• Sales and Marketing

• Contract Negotiations

• Time Management

• Reporting & Cost Analysis

• Logistics & Procurement

• Team Building and Development

• FAR Government/Regulations

• Budgeting & Cost Reduction

• Timely Problem/Conflict Resolution

• Strategic Sourcing & Planning

• Leadership, Motivation /Teamwork

• Customer Relations

• Process Cycle Analysis

• Contract & Project Management

• Proposal Preparation

Technology Snapshot: MAS • SalesLogic • QS1• Profit21• Outlook • Word • Excel • PowerPoint • Photoshop• Key- boarding • SAP • AMOS • SRS • Yardi

PROFESSIONAL EXPERIENCE

Engine Support Analyst, 2021 - Present

Hyundai Motor Manufacturing

Requisition and maintain inventories of materials and supplies necessary to meet production demands. Review produc- tion schedules to determine materials requirements and material priorities. Gather part information and calculate the required amounts of materials for daily, weekly, and monthly needs; forecast usage rate of special parts using historical data; prepare purchase orders to requisition parts. Communicate and confer with established vendor(s) and production to coordinate production and shipping activities, and to resolve complaints or eliminate delays; expedite delivery of shortage parts. Monitor inventory to maintain inventory level; coordinate effective flow of products; continually im- prove the flow of material to reduce the amount of inventory; make recommendations and adjustments. Coordinate and monitor engineering changes to prevent part obsolescence or downtime. Attend regular and occasional meetings with various HMMA departments to communicate status and issues. Monitor production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, produc- tion, and suppliers. Compile information, such as production rates and progress, materials inventories, materials used, etc. to prepare status reports including weekly/monthly results to plan information. Record production data including volume produced, consumption of raw materials, and quality control measures. Maintain accurate material data, trans- actions, scrap number in the SAP system. Provide bilingual translations (Korean and English language) for both written and verbal communications. Administer, coordinate, and comply with all Business Management Systems (BMS), Envi- ronmental Management Systems (EMS), and Safety Management Systems (SMS) requirements. Contracts Administrator 2019-2021

GKN Aerospace

Reviewed Purchase orders for contractual compliance as well as obtain buy-off and approval from program team mem- bers. Loaded orders and review ERP system requirements to ensure orders are accurately reflected. As necessary, for- mally respond to customer orders noting acceptance, rejection or reasons for conditional acceptance. Supported con- tract negotiations and generated contractual coverage when required (i.e. Authority to Proceed, Memorandum of Un- derstanding/Agreement). Ensured changes were inputed in to a change management process, assessed and customer responses are submitted and resolved. Reviewed, marked-up and negotiated terms and conditions in accordance with company position. Managed aged receivables for all applicable customer accounts and resolve any payment issues. Re- searched, compiled and drafted claims and assertions. Worked with Business Development or Program Directors to develop and deliver proposals per customer assignment and company Gate requirements. Coordinated pre-contract planning meetings to ensure customer requirements are understood and company’s position is documented. Coordi- nated proposal activity assignments for the contracts / commercial function : review customer RFQs, understand, com- municate and review bid package terms and conditions, aid in pricing development and proposal documentation sup- port. Provided business communication link with customer on various matters. Understood and adhered to FAR/DFAR requirements as applicable. Had a clear understanding of rates and factors as well as pricing strategy and be able to ap- ply in practical settings. Provided pricing and quantity input to Company business plan and marketing plan. Ensured the company's commitment to maintain a safe workplace and to protect the environment through the establishment and support of Company policy and adherence to various government regulations. Complied with the GKN Compliance and Ethics Policy on Contracting with the United States Government in all areas of responsibility involving direct and indirect contracting with the United States Government. Ensure subordinate staff is aware of the policy and their indi- vidual responsibility and accountability for complying with it. Administer and comply with the Company's Equal Em- ployment Opportunity and Diversity Policies in all personnel actions and implement effective affirmative action to en- sure attainment of the company's Diversity goals. Adhere to and enforce human resources policies and procedures to provide fair and equitable treatment for all associates while ensuring optimum productivity and resource utilization. Prepare and conduct regular associate performance reviews with each direct report at least once each year, as re- quired. Perform other duties and responsibilities as needed or assigned CEO & Procurement and Contract Consultant, 2019- Present P&WG LLC

Train and manages the preparation and revision of the Authority’s procurement policy manual in accordance with HUD regulations, and federal and state statutes; train, develops and implements procedures to assure strict compliance with policies. Serves as in-house technical expert in procurement, contracting, property/material acquisition/disposition and HUD procurement regulations; provides technical assistance as necessary; serves as consultant to Executive Director. Provides training and communicates HA and HUD procurement policy directives to agency staff; ensures that all federal, state, and agency policies and procedures pertaining to procurement are adequately explained, interpreted, and followed by Authority personnel. Facilitates/Train in the preparation and administration of all procurement documents, including, but not limited to, Requests for Proposals, Invitation for Bids, Requests for Quotations, Indefinite Quantity Contracts and/or any procurement processes. Implements standardized procedures, noting solicitation sources and submission schedules, while identifying and implementing advertisement standards and monitoring for compliance; ensures MBE/WBE and Section 3 participation. Selects, trains, and supervises staff; performs all duties related to management of staff including work assignments, staff development, performance reviews, disciplinary actions, etc. Procurement/Contract Administrator, 2017- Present

Montgomery Housing Authority

Managed the preparation and revision of the Authority’s procurement policy manual in accordance with HUD regulations, and federal and state statutes; developed and implemented procedures to assure strict compliance with policies. Served as in-house technical expert in the area of procurement, contracting, property/material acquisition/disposition and HUD procurement regulations on IT, Construction, Janitorial, Architectual, etc; provided technical assistance as necessary; served as consultant to Executive Director and Board of Commissioners in the promulgation of regulations governing procurement of materials, supplies, and services. Provided training and communicates MHA and HUD procurement policy directives to agency staff; ensures that all federal, state, and agency policies and procedures pertaining to procurement are adequately explained, interpreted, and followed by Authority personnel. Facilitated the preparation and administration of all procurement documents, including, but not limited to, Requests for Proposals, Invitation for Bids, Requests for Quotations, Indefinite Quantity Contracts and/or any procurement processes. Selected, trained, and supervised staff; performed all duties related to management of staff including work assignments, staff development, performance reviews, disciplinary actions, etc. Prepared and/or initiated the preparation of all MHA contracts; reviews all contracts for both form and content based on RFP/RFQ/IFB/IQC procurement processes; and negotiated contracts and assured the Authority’s interests were established and protected. Maintained and managed certificates of insurance for contractors performing work on MHA property and authorized his/her delegates to have access to the files. Prepared detailed monthly and summary reports on MHA contracting/procurement activities, including emergency contracts/purchases; provided an analysis and recommends adjustments to the Executive Director.

Procurement Specialist RDC, 2015- 2017

Hyundai Mobis Alabama

Responsible for purchasing activities relating to cost, quality and service for RDC parts at MOBIS. Selected, developed and managed supply base for production parts, components, and systems by: Preparing Requests for Quotation (RFQ) for multi-year full production quantities, negotiating long term agreements, maintaining competitive pricing, leading yearly cost reduction activities, and monitoring supplier quality and delivery performance. Formulated and imple- mented yearly commodity and supply base strategy. Worked closely with supplier to optimize supplier processes. Ex- plored available technology and implement best practices related to purchasing activities. Evaluated part designs with engineering, quality, and suppliers to obtain optimum efficiencies. Planned, organized, tracked and disseminated infor- mation related to production suppliers. Maintained up-to-date supply base information database. Administered, coordi- nated, and complied with all Business Management Systems (BMS), Environmental Management Systems (EMS), and Safety Management System (SMS) requirements.

Purchasing Director, 2013- 2015

MIMS Management Group

Responsible for identifying opportunities for improvement and saving of COGS for over 65 pharmacies across the U.S. in addition to purchasing functions such as negotiating pricing, awarding supplier contracts, and managing the supplier base. Managed primary wholesalers and secondary wholesales subcontractors. Played an integral role in the bid pro- cess, performing cost analysis, completing and negotiating costs. Reviewed, approved, purchase requests received from departments: identifies, analyzes, and resolves purchasing issues within the company responsible for identifying cost saving opportunities, processing improvements, and negotiating contractual agreements. Analyzed contract terms and establish contracts with facility and project suppliers. Developed and enforce purchasing policies and procedures to meet internal customer requirements. Assisted staff with determining ordering and purchasing procedures and funds availability. Facilitated entire purchase process. Communicated with vendors to verify information, respond to inquir- ies, and resolve inquiries. Distributed purchase orders, vendor information, and outstanding orders. Evaluated requisi- tions, change orders, bids, etc... to ensure proper use of company funds in the acquisition of supplies, equipment, and services. Maintained records to provide up-to-date references and audit trail for compliance purposes. Processed bids, incoming purchase requisitions, purchase orders and mail. Researched contracts, suppliers, equipment, laws and regula- tions to recommend best service. Invoiced verification. Selected Accomplishment:

Saved the company over $650,000 during my first year. Marketing/Sales Representative 2009- 2014

Medical Place Inc

Performed customer maintenance in SalesLogic and MAS. Set forecasting goals for new business and opportunities. Negotiated pricing with purchasing agents for new business and maintaining establish business. Attended FSS Vendor Shows, OSBU, Small Business Conference, NIH Festival and CDC vendor shows around the United States including Puerto Rico and Alaska to seek new business and opportunities for medical equipment and supplies. Negotiated busi- ness deals with major manufactures such as Wheaton Scientific, Remed, Brewer, Becton and Dickerson BD, Phillips Respironcs, Midmark, Linet Americas, Invacare, Daily Living Companies, Mobility Companies etc. Performed sales reporting for each customer and work on offering new products each month. Set personal sales goals each year and has been able to exceed them. Assisted with FSS (Federal Supply Schedule) and BPA (Blanket Purchase Agreements) con- tract management for the VA. Worked closely with CDC, VA, DoD and NIH services to set new contracts for business. Took proactive measures to prevent loss of business. Offered quality customer service with follows up on issues, providing price quotes in timely manner by making calls and visits to facilities regularly to keep a close working rela- tionship with my customers.

Selected Accomplishments:

Recognized for ability to quickly establish rapport with customers, up-sell products and build a loyal clientele.

During the first year of sales, I was able to increase all dead accounts (14 dead accounts) by 50% and all exist- ing accounts by 60% (40 account total) with overall sales increase for the company by 65%. I was also able to maintain and increase 15 to 20 percent each year thereafter. (Total accounts for company is 200 with eight marketing representative and I manage 40 of those accounts). Contracts/Acquisition Specialist 2007- 2009

Medical Place Inc

Managed government (VA, DoD) and state contracts for medical equipment and supplies. Negotiated prices and ser- vices with potential customers. Managed timelines and forecasting for new business. Posted and submission of bids and contracts within deadline. Knowledge of FSS, BPA, FAR, ORCA, Fedbid, Fedbiz, GSA, Vetbiz, Sole Sources, Set-a- sides, Solicitations, Sources Soughts. Assistin training others to be efficient in the contract and bidding process. At- tended MAS, SalesLogic and Med Trade Conference and Training Courses. Attended State and Government Local Bid Opening. Assisted in setting policy and procedures for physical inventory. Worked with warehouse to set bin locations and proper inventory maintenance systems. Worked with departments within the VAMC such as: Purchasing/Aquisi- tion, Contracting, Bio-Med, Nurshing Service, Prothestics, Physical Therapy, Occupational Therapy, Path Lab, Re- search Lab, Safe Patient Handling.

Selected Accomplishments:

Awarded 60% of contracts and bids the first year.

Consistently achieved highest contract awards in sales averages by making suggestions of other products and abiding by the rules and regulations required by submission on bid.

Proved the ability to multitask, handle several bids daily, resolve customer issues and excel within a demand- ing, high-volume setting

Pharmacy Purchasing Agent 1999-2006

Turenne PharMedCo Pharmacy Services

Identified opportunities for improvement and saving of COGS for LTC/ALC pharmacies across the Alabama Region in addition to purchasing functions such as negotiating pricing, awarding supplier contracts, and managing the supplier base. Managed primary wholesalers and secondary wholesales subcontractors. Played an integral role in the bid process, performing cost analysis, completing and negotiating costs. reviews, approves, or holds for disposition, purchase requests received from departments: identifies, analyzes, and resolves purchasing issues within the company responsible for identifying cost saving opportunities, processing improvements, and negotiating contractual agree- ments. (Over the course of my time purchasing, I identified and saved the company over $100,000.00 with a 3% in- crease every year thru formularies and negotiations). EDUCATION & CERTIFICATIONS

Acquisition and Contract Management

Strayer, University, Lithonia, GA

Nan McKay and Associates

Procurement and Contract Management Certification

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