Payable Specialist Data Entry
Resume:
Bolingbrook, IL *****
*************@*****.***
RHONDA WHITE
PROFESSIONAL EXPERIENCE
ECOLAB -ACRO SERVICE CORPORATION MAY 2022 - MAY 2023
Account Receivable Specialist & Credit Representative (Contract)
Supports associate training, developing training materials and procedures regarding customer account management.
Demonstrates urgency to resolve issues with associates, internal and external customers.
Establishes strong working relationships with corporate account sales management teams (AVP’s/CAM’s/AM’s) and external/internal customer contacts.
Develop deep knowledge of customer payment (Order-Cash) processes.
Supports ongoing system enhancements.
Adheres to company and department policies and procedures.
Achieves individual objectives related to aged receivables, DSO, account management and SLA’s by utilizing good time management skills.
Required to initiate outbound collection efforts for managed cross-divisional customers via phone and e-mail.
May be required to utilize knowledge of Credit systems to identify and resolve complex customer accounts issues (disputes, unapplied cash, reconciliation, refunds, etc).
May be required to assist Credit Manager/Supervisor with team management, training and special projects.
Handles escalated issues from internal/external customers.
Effectively engages the Sales Team on critical business decisions related to account management, orders, collection, and placement.
Uses critical decision-making skills to ensure orders are approved or held to ensure corporate relationships are maintained while still balancing risk.
Research disputes and invoice issues. Support dispute identification and resolution process.
Provides customers with aging and supporting documents to maximize collections.
Manage monthly portfolio meetings with the Sales team (provide commentary, identify issues, support resolution and prevention).
Identify high-risk accounts and work with Credit risk management to minimize risk.
Document understanding of customer-specific processes (Payment process, approval structure, Acct History, Portal restrictions, and risk profiles
MOLEX – RobertHalf Talent Solution OCT 2021 – AUG 2022
Account Receivable Analyst (Contract)
GR/IR Project International
Clearing MR11 USA, ASIA, EUROPE,
Trained on GR-IR to employees in India.
Create GRIR reports in SAP.
Invoices Received, receive purchase orders once approved, receive purchase orders once approved.
Problem-Solving, processing credits, or preparing paperwork for disputes.
The role of the billing analyst is to assist the In-Store Bakery Marketing team in their day-to-day billing requirements.
Create purchase orders.
Process any other credit memos that customer service writes for pricing, freight, or returns.
Ensure all invoices are paid timely.
Reconcile billing at each month’s end.
Set up new vendors in the system.
All the above requires working closely with marketing, finance, and accounts.
Research shortage deductions & Processed expense reports, coded invoices to the correct GL accounts and monthly accruals
BIMBO BAKERIES – Insync Staffing AUG 2021-NOV2021
Billing Analyst (Contract)
Create purchase orders
Receive purchase orders once approved.
Ensure all invoices are paid timely.
Reconcile billing at each month’s end.
Set up new vendors in the system.
All the above requires working closely with marketing, finance, and accounts.
PERFORMANCE HEALTH – Kelly Services JUNE 2021 – OCT 2021
Account Payable Specialist (Contract)
GR/IR Project International
Clearing MR11 USA, ASIA, EUROPE,
Trained on GR-IR to employees in India.
Create GRIR reports in SAP.
Invoices Received, receive purchase orders once approved, receive purchase orders once approved.
Problem-Solving, processing credits, or preparing paperwork for disputes.
The role of the billing analyst is to assist the In-Store Bakery Marketing team in their day-to-day billing requirements.
Create purchase orders.
Process any other credit memos that customer service writes for pricing, freight, or returns.
Ensure all invoices are paid timely.
Reconcile billing at each month’s end.
Set up new vendors in the system.
All the above requires working closely with marketing, finance, and accounts.
Research shortage deductions & Processed expense reports, coded invoices to the correct GL accounts and monthly accruals
H&K PERFORATING-Addison Group Oct 2020 – Apr 2021
Account Payable Specialist (Contract)
Process accounts payable transactions including entering and approving invoices into the system.
Perform three-way matching verifying the purchase orders, packing slips, receiving documents, and invoices.
Ensuring that invoices are properly coded to general ledger accounts.
Research and review all payments for proper approval for a weekly check run.
Processing checks, ACH requests, and manual checks
Preparing and sending remittances to the vendors
Reconcile credit card transactions.
Resolve vendor inquiries promptly and provides great client service.
Setting up and updating vendor records in the system
Assists in monthly closing and prepares an analysis of accounts.
Ensures compliance with company policy and legal guidelines.
Prepare and submit 1099s on an annual basis.
Assists in projects and other duties assigned.
SOURCEBOOKS LLC-Accounting Principles Dec 2019 – March 2020
Account Payable Specialist / Accountant (Contract)
Coded and entered all vouchers weekly or more frequently, as needed, with at least 95% accuracy.
Maintained and updated, as necessary, accurate records of all logins, passwords, and other information needed to download and print online invoices, and retrieve electronic invoices/statements as needed.
Identified vendor wire payments & forwarded them to the accountant for processing.
Prepared monthly open purchase order reports and assured timely processing of invoices.
Monitored purchase order file monthly and ensured timely closing of all P.O.s; researched and closed outdated purchase orders more than six months old, and Assisted with semi-annual royalty statement mailing.
Printed/mailed AP checks weekly and prepared check files for transmission to the bank.
Maintained vendor files and data, handled vendor calls, researched/resolved problem invoices, reconciled vendor statements monthly, Assisted with royalty product and royalty account setup, and special royalty reports.
Refilled postage meter as needed and prepared report for accountant
Independently reviewed 1099 audit journal, corrected for missing/erroneous numbers, obtained necessary forms and issued 1099s annually, secured W-9s from vendors, and maintained current and organized AP files.
Managed credit card purchases and reconciling monthly statements.
Assisted with inventory functions, including semi-annual physical inventory, as needed.
LBP MANUFACTURING-Addison Group Oct 2019 – Dec 2019
Accounts Payable Coordinator (Contract)
Opened & dated stamped all incoming mail for accounting areas per the established system (date stamp or GL stamp) and distributed it to proper people within the department.
Processed incoming bills (G/L Code/data entry) – performed 3-way match.
Checked & balanced weekly “temp" labor – coordinated with vendors – obtained backup & approvals.
Filed & Maintained A/P files, (paid and open) and made new files as needed.
Checked all statements received from vendors – followed up on missing invoices, etc.
Created monthly commission/rebate check request forms for accounting.
Worked with Customer Service on orders for processing.
Ran monthly checklist for missing sales tax certificates, updated systems, obtained missing certificates, and updated information in the respective system.
Maintained MPC Used/Earned files – performed y/e match to controller info and update copies and/or spreadsheet in system.
PEOPLES GAS-Ageatia Technology Consultancy Services Apr 2019 – Aug 2019
Support Administrator Analyst (Contract)
Supported the Contracts Manager primarily in processing and reconciling invoices.
Worked closely with contractor representatives and company inspectors to ensure work is correctly invoiced, field verified, and paid. Receives evaluates, and processes contractor invoices, ensures all contract terms are met, and verifies work was performed and charged correctly. Processed and maintained all company expense accounts.
Coordinated with contractor representatives and company inspectors on a day-to-day basis to resolve invoice/scope conflicts.
SAI GLOBAL, INC-GRAYSON RESEARCH OCT 2018 -DEC 2018
Account Payable Specialist (Contract)
Reviewed and verified invoices and checked requests.
Sorted, coded, and matched invoices.
Entered and uploaded invoices into the system
Prepared and processed electronic transfers and payments.
Posted transactions to journals, ledgers, and other records.
Assisted in cash reconciliations.
Assisted in AP forecasting to eliminate variances each month.
Researched and resolved invoice discrepancies and issues.
Corresponded with vendors and responded to inquiries.
Assisted with month-end closing.
Provided supporting documentation for audits.
Assisted with Intercompany reconciliation.
MCDONALD’S CORPORATION-KELLY SERVICES May 2017 – Sep 2018
Account Payable Analyst (Contract)
Supported the Goods Receipt and Payable workstream associated with all material purchases for our client.
Coordinated any Returns and Credits with internal stakeholders and suppliers.
Responsible for reports and analytics associated with team activities, savings, and progress/status reports.
Heavy Organizational skills
Performed PO Closeout in Client’s Oracle system.
Appropriately handled and responded to warranty calls and issues.
Coordinated with field customers to troubleshoot and make decisions as needed related to discrepancies or issues as they arise.
Supported the payables process associated with projects related to the purchasing of construction items for multiple, concurrent projects across the U.S.
Interacted with other key internal customers in Regional Development Teams, as well as external stakeholders including suppliers and General Contractors
Proactively identified opportunities for improvement in processes and procedures
Set up and post all project RFQs to Ariba to obtain supplier quotes.
FRESH THYME FARMERS MARKET-LUCAS GROUP Aug 2015 – Feb 2016
Account Payable Specialist (Contract)
Entered invoices into accounting software (MS Dynamics GP) and completeness and verify documentation and processed employee expense reports.
Assist in month-end close and monthly accruals.
Acquire necessary approvals to authorize payments.
Set up name and address records for new vendors and administer W-9 documentation.
Review and ensure compliance with internal controls (proper approvals, documentation, account coding, payment terms, etc.)
Meet departmental expectations/deadlines and perform other duties as assigned.
COMMSCOPE, Joliet, IL Oct 2014 – Jul 2015
Account Payables Analyst NAR
Accounts Payable Operations: Performed assigned accountabilities timely, completely, and accurately.
Provided Accounts Payable and SAP expertise.
Annual 1099’s – Prepared or backed up India Shared Services to prepare annual 1099’s.
Completed Accounts Payable related projects as directed by the Account Payable Supervisor
Supported integration of the invoice-to-payment processes of acquired companies into Account Payables Shared Services
Processed weekly Accounts Payable national and international payments run for IBAN, Swift, Wires, ACH, and Check payments, reversing payments, and applying for credits.
Processed and maintained all company expense accounts.
Processed expense reports, coding invoices to the correct GL accounts, and monthly accruals.
ELECTROMOTIVE-SNI AGENCY Jun 2012 – Apr 2014
Account Payable Specialist (Contract)
Entered international and national 200+ invoices daily including freight invoices.
Entered non-PO invoices 3-way matching, sorted and distributed invoices for payment authorization. Processed employee’s expense report.
Professional customer service and training new employees.
Monthly closing, monthly and yearly accruals
Coded and entered invoice information on the accounting system. Input freight invoices
Updated and marinated supplier master file for new suppliers, also ensured addresses and payment terms are kept accurate and by company policy.
Reviewed Voucher Update Reports for accurate invoice information.
Rectified quantity or cost differences with appropriate purchasing personnel promptly.
Documented all resolutions to discrepant transactions on original invoices when necessary: ensured discrepancies are resolved within a set amount of time.
Performed weekly check runs for payment of invoices: assisted in minimizing manual checks and non-schedule check runs by obtaining proper approval before processing.
Maintained files for invoices, voucher updates, paid check activity, and other pertinent documentation.
EDUCATION
Bachelor of Science in Business Administration – Management & Finance
Applied Science Degree – Accounting & Systems
ROBERT MORRIS COLLEGE, Orland Park, IL & Chicago, IL
SKILLS
SAP
Trainer
Microsoft Dynamics GP
Excel
Pivot Table
VLOOKUP
Trainer
Word
Cerner
Great Plains 9.0
55WPM
Mas90
Mas200
People Soft
MS Office
Oracle AS 400
SAP
25,000+ keystrokes
Web Docs/RJS ADP
Master-Builder
Novexex
Lotus Notes
Quick Books
JD Edwards
Enterprise One
PowerPoint
Infosys
CareVoyant
IMS
Smartsheet
Location Manager
Ariba
DSR
Epicor 9 Epicor 10
Citrix
WMIS- RD Web
Contract Management
Billtrust
GetPaid
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