Data Entry Administrative Assistant

Vanessa Robledo

Salinas, CA

*************@*****.*** - 831-***-****

Administrative support professional with over 9 years of experience in Accounts payable and receivable, logistics and transportation offering enthusiasm, dedication, responsibility and good work ethics along with proficiency in Microsoft Office programs, Power point presentations/Proposals. A strong data entry skill, A Strong planner and problem solver who readily adapts to change, works very well independently but is also a team player, as well as exceeds expectations. Great organizational abilities as well as multitasking in a fast past environment, combined with excellent interpersonal, communication, skills that allow me to work effectively with other people at all levels. I have the Ability and skill set to juggle multiple priorities, as well as meet tight deadlines without compromising quality.

Authorized to work in the US for any employer

WORK EXPERIENCE

Accounts Payable Manager

DISASTER KLEENUP - Seaside, CA - February 2016 to July 2017 Input vendor bills/statements into system, for three companies maintain vendor/subcontractor information

(pay terms, discounts, CSLB number, tax id information), maintained insurance records/ COI Requests, maintain a healthy line of communication between Disaster Kleenup/Cypress Cabinets /Floorstore USA project managers and subcontractors to ensure production schedules and payments, rents/utilities as well as employee allowances Preformed weekly check runs. Handled Intercompany accounts, maintained credit card accounts. Handled statement reconicliations. Worked closely with warehouse and fleet staff to watch costs. Handled all accounts payables records. Worked closely with Bookkeeper and OA to review cash flow. Sales Support

Iheartmedia - February 2015 to February 2016

Processing new sales leads

• Managing the correspondence between the sales team and their clients

• Monitoring customer accounts

• Providing data and reports to help the sales team

• Creating Proposals

• Entering orders

• Entering PPO's into the system (commercial's to be produced)

• Handing out winners prizes/Answering all incoming calls

• Answering all incoming calls and directing them to the appropriate person

• Ordering office supplies /prepping for meetings

• Handling all incoming outgoing mail/Fed Ex

• Notarize documents as needed

Administrative Assistant

Monterey Peninsula Engineering - February 2014 to December 2014 Added upcoming jobs to the outlook calendar, invited attendees

• Printed all plans and specs

• Reviewed all specs and filled out documents accordingly

• Added bid items into the heavy bid program

• Attended prebid meetings as well as delivered bids

• Handled some of the accounts payable/all Fed Ex

• Answered all incoming calls and directed them to the appropriate person

• Made all job files and filed away

• scanned older jobs on to a CD disc

CSR

Amerigas - August 2013 to November 2013

• Main responsibilities were to respond to high volume amount of inbound inquiries, complaints order request through email, fax and via telephone.

• Handled all of the open orders and new request. Processed all customer orders accurately

• Expedited the delivery of the product as needed

• Managed credit card processing along with check payments from walk in customers as well as over the phone

• Managed all walk in cash payments in large amounts, arranged payment plans and disputes.

• Handled all of the cash drawer closeout process, balanced the drawer handled the bank deposits daily. Completed all of the audit paper work along with daily packets.

• Collaborated with the sales force on current customer relationships, orders contacted and updates.

• Sold new accounts and new product to new steal customers.

• Brought in new accounts/Business

Rental Coordinator

Pape - December 2012 to May 2013

Managed 7 technicians by assigning work orders and equipment, dispatching to customer sites.

• Input payroll, reconcile time cards, research warranty information and open and close work orders.

• Respond to customer orders, calls, emails and walk in customers.

• Received bills then Code invoices under correct accounting code then processed the bills for payment.

• Created contracts/ invoices and collected payment for contracted vendors as well as walk-in customers.

• Manage DMV renewals for company vehicles and inspect equipment. Transportation Clerk II

Data Monitor Systems - April 2012 to November 2012 Analyze financial impact of proposed logistics changes, such as routing, shipping modes, product volumes and carriers this was a weekly report.

• Resolve problems concerning transportation in person through email and by phone, logistics systems, imports/exports or customer issues.

• Implemented policies and procedures for logistic activities: moving policies, weight allowances, JFTR, rates and regulations.

• Direct distribution center operation to ensure achievement of cost, productivity, accuracy, or timeline objectives.

• Received Bills to process and be paid under correct accounting code, created and sent bills/invoices that were due for payment. Collected past due or over payments from the service members.

• Serve as a unit liaison to the military and civilian personnel offices. Negotiate transportation rates and services.

My Strength's:

Leadership Skills, Ability to adapt to any environment, Hardworking and Passionate about doing a good job, Detailed oriented,

Quick Learner, Creative, Flexible, Communication Skills, My Weakness

I am very critical of my own work I pride myself on being error free I tend to over think and check my work I am trying to work on this by trusting myself and setting a limit to my proofing. Some would consider the fact that I have limited work experience a weakness. However since I am open minded and highly trainable and I would have no pre-conceived notions on how to perform my job. Therefore I could be taught to do the job as you see fit and not be stuck in my own way or how I believe it should be done. I do have job experience and have been in a few different environments so I do bring with me extensive hands-on training and experience which can only approve in my ability to learn very and extremely quickly. Pet Peeve: (That's Not My Job) I believe in Team work if everyone pitches in and helps we will all be very successful and can grow together.

ADDITIONAL INFORMATION

Key Skills:

Support office operations by operating office equipment including computers, copiers, and fax machines Skilled in fact finding, problem analysis, and problem resolution Development of concrete action plans to solve problems. Certified:

Notary, Forklift, Bobcat operator

Contact this candidate