Content Coordinator
Resume:
MARILYN BEAUCHER
Vero Beach, FL 32966
EXPERIENCE and ACHIEVEMENTS
Best Version Media Content Coordinator Vero Beach, FL 2021-2023
Scheduling of cover stories and cover photos for three local magazines distributed throughout Vero Beach to various subdivisions. Contact client subjects, supply all needed information to them for their cover story including a questionnaire that provides me with information to write their story for them. Obtain releases and waivers allowing their permission for us to print. Create Business Profiles for vendors in the magazines and coordinate photos. Proofread all three magazines before they go to “print” and work with the designer on revisions or corrections. Create our Calendar of Events each month by gathering local events and activities our readers may wish to attend.
The Moorings Realty Sales Co. Front Desk Assoc. Vero Beach, FL 2022-2023
Greeting all residents and potential buyers, gathering their information, searching for previous visits in our database system, and determining who their past agent may have been. Creating a daily Hotsheet for the agents from MLS and the prior day’s Showing Log. Entering all guest information into the database for future reference, filing, copying, distributing keys and mail to vendors and renters, Update daily the Listings Reference sheet in Excel w/any revisions from the Hotsheet. Keep brochures, Client and Agent View sheets in supply for each listed property for agent showings. Updated Resident Directory to reflect all ongoing current sales.
Mills, Short & Assoc. Project Administrator Vero Beach, FL 2019-2021
Responsible for assisting two engineers and designers in aspects of permitting, invoicing, surveying, and administrative duties. Requested proposals and surveys of various types from the survey company, produced invoices to customers, and called them for unpaid balances. Prepared personal shipments for mailing as well as personal bill payments. Ordered job site signs and coordinated installation at sites. Prepared applications such as Concurrency Determination, FDEP, Preliminary or Final Plat, ROW Permits, Site Plan, AOE Split, Utility Construction Permit, etc. Gathered all docs for Murphy Act submittals. Prepared certification letters and extension letters for permits. Requested soil boring tests on properties. Prepared comment/response letters to submit to COVB or IR County when received from them. Reorganized and sorted 6 years of files to send to storage unit.
Indian River Project Mgmt. Project Administrator Vero Beach, FL 2014-2019
Expanded duties to include the role of assistant to the owner, 5 Project Managers, supervisors, and the bookkeeper with the following responsibilities: Assist with contracts, proofreading, obtaining signatures, and providing fully executed copies. Send out plans and requests for bids to subcontractors/vendors and when received, route them to project managers for bid review. Create subcontractor agreements for signing. Make a manpower schedule each week in Excel and distribute to employees. Receive all invoices and receipts turned in by employees and code for payment. Compile a list of Notices to Owners for all jobs in progress and then create lien releases for all appropriate subcontractors when checks are disbursed. Keep all Certificates of General Liability Insurance and Worker’s Compensation current and up to date for any subcontractors that are active on our jobs and then enter into QuickBooks. Create Change Orders at the direction of the Project Manager’s requests. Calculate all postage for outgoing mail, shipping, and receiving of all packages. Review and check all timesheets turned in by our carpenters, painters, and laborers for accuracy of hours and coding. Keep track of all employees’ sick days. All permitting to include preparing permit applications, NOC’s, Subcontractor’s Agreements, compiling necessary documents for submittal to the Building Dept. Follow up with the progress of same. Complete any HOA or POA forms and submit them. Enter inspections daily online for supervisors, pay fees, coordinate any building dept. reviews with Project Managers. Maintain office supplies inventory and placed orders when necessary. Keep a daily calendar for owners and Project Managers. Maintain Petty Cash box.
Liz Sherman Real Estate Office Manager Vero Beach, FL 2012-2014
Responsible for the following aspects of a rental property management firm concentrating on the Vero Beach rental area: greet clients and answer 3 line phone system, intake, and recordkeeping of monthly rental payments from short and long-term tenants, prepare leases and lease addendums for agents, update Listing Agreements with property owners, coordinate cleaning schedules for tenant move-outs and move-ins in a timely manner to accommodate a smooth transition between tenants, calculate utility bills from owners and pro-rate to tenant’s rental period, maintain property owner’s files, prepare welcome packages for move-in tenants, schedule necessary maintenance for any issues that may arise with our rented properties, shipping, and mailing.
Kite Tax Lien Capital, LLC Office Manager Vero Beach, FL 2007-2012
Established an organizational system and set in place procedures to create an efficiently operating tax lien business which included the following: maintain a current customer database, prepare various documents such as quarterly reports and investor summaries to investors/clients in Microsoft Word and Excel 2007, created company budget, oversee office supply inventory and expenses, mail, and shipping. QuickBooks experience with accounts payables, accounts receivables, payroll, and responsible for maintaining corporate credit card charges, receipts, and payments. At the county level throughout Florida during the annual tax lien auction period from April thru June, I handled approximately 3 million dollars of wire transfers and deposits along with maintaining budgets for each county. I also acted as a personal assistant to my employer which consisted of maintaining his personal expenses, payments, obligations, scheduling, travel, and finances.
Kite Properties, LLC Office Manager Vero Beach, FL 2007-2011
Kite Tax Lien Capital, LLC Office Manager Vero Beach, FL 2007-2012
Provided quality secretarial services to three executives within two companies during the construction period of three years that produced two brand-name hotels: SpringHill Suites in Vero Beach and Hampton Inn in Okeechobee. From groundbreaking to the grand opening, I assisted in the following phases: architectural, engineering, permitting, planning, purchasing, cost-effectiveness, “green” building, furniture, fixtures, plumbing, kitchen, and final punch lists. Conducted price comparison for all insurance policies to include General Liability, Fire, and Flood for commercial and residential properties. Responsible for maintaining an updated database customer list, and Business Contact Manager in Microsoft. Prepared various documents, brochures, flyers, and marketing items in Microsoft Word and Excel 2007 that included business letters, quarterly reports to investors, leases, and sales documents. Maintained calendar for both executives for meetings, events, and conferences. Mail distribution and shipping. Also, managed rental leases, property management, and rent roll report for several residential and commercial properties.
Showcase Designer Homes
Project Manager Asst. Vero Beach, FL
2006-2007
Hired to be a liaison between the Project Manager and clients building high-end homes in The Estuary. In this newly created position, I assisted homeowners in their selections, and integrated such into the project schedule, while addressing any concerns or problems that could arise. Coordinated sub-contractor’s schedules to maintain a timely flow of construction and completion. Accept and process change orders, distribute plans, and change orders to sub-contractors, coordinate punch lists, and oversee completion and satisfaction of same with homeowners. Provided individual and quality customer service to clients.
Beach and Beyond Rentals Office Manager Vero Beach, FL 2004-2006
Responsible for the following aspects of a rental property management firm concentrating on the beach rental area: greet clients and answer 4 line phone system, intake, and recordkeeping of monthly rental payments from short and long-term tenants, prepare leases and lease addendums for agents, update Listing Agreements with property owners, coordinate cleaning schedules for tenant move-outs and move-ins in a timely manner to accommodate a smooth transition between tenants, request utility bills from owners and pro-rate to tenant’s rental period, maintain property owner’s files, re-organized and updated key boxes for all properties/listings, prepare monthly sales tax reports for taxes received from rentals, prepare welcome packages for move-in tenants, schedule necessary maintenance for any issues that may arise with our rented properties, maintain HOA/Condo Association Lists for all listings and gate codes list, shipping and mailing, office supply inventory and ordering.
The Lakes @ Pointe West Concierge/Front Desk Vero Beach, FL 2002-2004
Responsible for creating and maintaining the concierge position from the startup of the above-referenced assisted living facility. Greeted and signed in all guests and potential residents with a welcome information package. Answered and directed all incoming calls on a 6-line phone system that included an emergency pager system that alerted staff of any resident in need of 911 emergency care. Made all dinner reservations for residents’ guests in the dining room and reported to Dining Room Manager. Kept a current resident name & phone contact list, received all maintenance service requests from residents, maintained master housekeeping schedule for Housekeeping Manager, and maintained front desk 24-hour work schedule for all front desk employees. Created sales flyers, memos, and notices to residents, prepared welcome packages, sales mailings, and various requests from residents and staff.
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