Payable Specialist Accounts

Tony Chavez

**** *. **** ******, #*, Los Angeles, CA 90006

Home: 213-***-****, Cell: 213-***-****

email: **************@*****.***

Professional Experience

Accounting Contractor, Los Angeles, CA 1/2015 - Current

Accounts Payable Specialist/ General Accountant for various employers as those listed below, but not an exhaustive list:

MGM Studios (11/2022)

LA County Registrar (2/2022-10/2022)

City First Bank (10/2021-1/2022)

Sunshine FPC, Inc. (6/2020 - 9/2021)

APAIT (1/2019-5/2020)

Children’s Law Center (11/2017-12/2018)

City Hall Los Angeles Dept. Of Empowerment (12/2016-10/2017)

Los Angeles County In-Home Support Services (3/2016-11/2016)

The Dominquez Law Firm (1/2015-2/2016)

Accounting Process

The accounting process consists of receiving the invoice either by mail, via a person or electronically, checking the invoice, making necessary changes, running A/P Report, having the invoice approved by head of accounting, running a check run, having head of accounting approve invoice/s, running a check run, checking it against invoices to be paid, generating checks, attaching checks to invoices, acquiring signatures on checks, putting checks together with invoices, mailing checks and finally stamping “paid” on check stub and filing backup in drawer.

Average inputting invoices around 300-500 and applying credits unto accounting computer system. Also, applied the 3-way matching, that include the purchase order (created by buyer), packing slip (created by seller) and the invoice (created by seller). 3-way matching documents must match and have in possession for accuracy and accountability. Set-up new vendor accounts (chart of accounts, acquire IRS W9 and 1099 forms for new vendors. Also, follow-up on same IRS forms on an annual basis to existing vendors, for accountability and IRS compliance. Acted as a liaison between company and vendor, regarding payment status, discrepancies and errors. Also, to provide efficient customer service to vendors. Generated accounting financial statements, such as the A/P Aging Report (number of days expenses due), Income Statement (income stability of company, Cash Inflows Statement (revenue inflows), and Balance Sheet (assets, liabilities and difference between both, the equity). Assisted with month end and annual closing of invoices generated by vendors, making sure that all invoices within a certain period are inputted in accounting’s computer system, regulated by Generally Accepted Accounting Principles and company compliance. Assisted supervisors on projects, such as inputting and adjusting fixed assets (permanent company accounts, such property, plant and equipment used to generate revenue). Also, worked remote for MGM Studios (thru an employment agency), auditing & inputting invoices for the Accounts Payalbe Team.

Western International Securities, Pasadena, CA 1/2013 - 12/2014

Securities Clerk (permanent)

Processed incoming invoices, staff reimbursement and advances for staff and vendors, spreadsheet projects, maintained and updated accounts, reconciled advances for check request for shortages and overages, maintained employee parking revenue and employee mileage reimbursement revenue, reconciled special program projects, distributed employee and vendor checks, submitted check request for employees and vendors, followed up with advances to reconcile check request

O’Melveny & Myers LLP, Los Angeles, CA 6/2011 - 12/2012

Accounts Clerk (permanent)

Processed over one hundred incoming invoices on a daily basis by batch (A/P, rent, remittance, utilities, legal, refunds, purchase orders, fixed assets), ran various reports (aging, chart of accounts, accrual sheet, balance sheet, A/P aging, vendor report), researched/checked payment status on invoices, applied credit memos, set up new vendors, scanned invoices via email for approval from management head, held/released invoices due to approval, checked G/L accounts to ensure correct coding is applied to invoices, reconciled daily batch reports to edit/correct invoices

Department of Public Social Services, Rosemead, CA 5/2010 - 5/2011

Social Worker Assistant (contract)

Prepped files for suspense (termination/historical/refilling), input timesheets for providers of recipients, transferred Social Worker case files from one office location to another, edited/revised assessment forms (budget forms) due to changes in status, filed Social Worker (recipient) cases and paperwork, printed all daily forms (Notice of Assessment, Provider Update Forms, and other forms) to be distributed to Social Workers/Provider Clerks, daily outgoing/incoming mail runs, distributed stationary supplies and any necessary projects (Excel spreadsheets, Word document letters, outgoing mailers)

The Westin Hotel/Hotel Intercontinental, Los Angeles, CA 1/2007 – 4/2010

Accounts Payable Specialist (permanent)

Accounts Payable Specialist is to pay incoming bills and invoices for services and products purchased on credit. The position consisted of processing around 100-150 invoices on a weekly basis onto an accounting software system and following general accounting principals and company policy. Conducted entire accounts payable process from when receiving invoice to paying it off and finally filing support documents onto file cabinet. Invoices consisted of paying off operation expenses to 3 way matching (packing slip, purchase order and invoice. Other duties included setting up of vendor accounts (as well as requesting W9 and 1099 tax forms), requesting vendor missing invoices, running various financial statements (A/P Aging Report, Check Report, and Cash Inflows Statement), assisted in month and annual end closures, chargebacks (customer disputes, where a customer credit card is charged without their consent, such as mini bar charges or broken appliances) and bank reconciliation (process of comparing cash activity to bank statement). Reconciling helps identify fraud and other unauthorized cash transactions.

Skills

Microsoft Word, Excel, Office, Dynamics, Lotus 1-2-3, 10-Key (10K+KPH), Typing (55WPM), Great Plains, Fast Fund Accounting, QuickBooks, Elite, THOR, Oracle PeopleSoft, Fidelio, Lawson, Export-Import Bank of the United States, IBM System/36, Oracle, Strata, AS400, Peachtree, Design Manager Pro7,

Foreign Language Bilingual in Spanish

Education

Purdue University, Chicago, IL 2021

Masters of Science, Legal Studies

Concord Law School, Chicago, IL 2016

Juris Doctorate Degree (1 year)

Kaplan University, Davenport, IA 2015

Bachelor of Science, Business Administration

Summa Cum Laude (GPA 3.95)

Kaplan University, Davenport, IA 2011

Associate of Applied Science, Business Administration

Summa Cum Laude (GPA 3.92)

Previous School Affiliations - Alpha Beta Kappa Honor Society, The National Society of Collegiate Scholars, President’s/Dean’s List (Kaplan/Purdue University)

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