Administrative Assistant Executive

CLAUDINE COPE-BALBI

** ********* ***** ********** *.Y 11701

Phone:347-***-**** ● Email: **********@***.***

OBJECTIVE:

To secure a position that will allow me to utilize my experience with my vast knowledge of administrative and overall knowledge of working in a fast paced environment.

SUMMARY:

Responsible and hard-working Executive Assistant. Excellent skills when dealing with clients. Highly self-motivated with a solid work ethic. Skilled at multi-tasking while maintaining strong attention to details. Employs professionalism and superior communication skills to meet client and company needs.

Technology includes, but is not limited to, Microsoft Office (Excel, Outlook, and Word)

Experience:

Hazelton Prep School, Lindenhurst, New York Directr of Administration 09/22- Current

* Leads, Oversees, and Directs Staff..

* Collaborate with staff to identify and deliver required

administrative support

* Drafts and distributes required documents.

Maintain and organize all administrative policies and procedures for school

Ensure compliance with applicable health,, safety certification requirements

Key member in administrative decision-making

Performs other duties as assigned

Excellent verbal and written communication skills

Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.

Strong leadership and supervisory skills

Excellent organizational skills and attention to details

Prepare payroll for submission to persons who prepare payroll biweekly.

RBC Capital Markets, New York, Executive Administrative Assistant, 04/2016- 10/2019

•Provides critical support to four Senior Level Executives and Project Managers

Manage Executives complex and frequently changing travel arrangements and coordinate pre-planning of trips, both domestic and international.

Manage multiple complex and constantly evolving calendars for Executive’s.

Plans, coordinates and ensures the Executive’s schedules are followed. Provide “gatekeeper” and “gateway roll, creating win-win situations for access to Executive’s and office

Manage and prepare expense reports.

Distributes all mail and prepares confidential correspondences.

Answer all phone calls, sends memos, emails and letters on behalf of Executive’s

Manage multiple priorities, work independently and in a group setting.

Organize all meetings and their logistic elements (scheduling, preparing the facility, organizing handouts, and / or binders for attendees, etc.).

Effectively works independently as well in a team setting.

Beachbrook, New York, Director of Administration and Finance 12/2002-12/2015

Provided critical support to CEO and Board Members. Supervised a staff of over 50 employees including teachers, assistant teachers, secretaries and other essential staff.

Managed CEO s detailed and frequently changing travel arrangements .

Managed complex calendar for CEO, Board Members, Executive Staff and Teachers.

Maintained, tracked and ensured that all professional licensure’s for CEO, Executive staff members as well as all Teachers, Assistant Teachers were all up to date and current.

Organized all meetings (scheduling, guest speakers, preparation of all handouts, refreshments)

Prepared all confidential correspondences. Answered E-mails, phone calls and all letters on behalf of the CEO and Board Members.

Handled all Accounts Receivable/Payable

Reconciled all bank accounts and ensured bill were paid in a timely manner.

Managed organizational cash flow and forecasting. Allocated all grant money to appropriate departments.

Skilled grant writer with a strong understanding of fund-raising strategies.

Updated and implemented all necessary business policies, procedures, and accounting practices.

Oversaw all aspects of payroll submission through ADP’s automated time systems which includes allocating sick and vacation time; additionally handle all aspects of company pension including roll-overs, disbursements, and retirement papers.

Neurology Associates, Medical Office Manager 09/1992-12/2002

Coordinated with medical and business talent, hires, termination, and training of new staff, supervised all office personnel to assess employee performance.

Handled all financial aspects of business including banking and deposits, reconciling accounts, office bills, and accounts payable and receivable.

Developed monthly financial reporting for 8 physicians including projection and critical financial matters.

Managed calendars for all physicians effectively and without conflict.

College of Staten Island – Business Administration

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