Administrative Assistant Executive
Resume:
DORA M. GENCO
Staten Island, NY *0308
adw09e@r.postjobfree.com
PROFESSIONAL EXPERIENCE
CREDIT SUISSE SECURITIES (US) LLC November 2004-February 2023
New York, NY
March 2011 – February 2023
Executive Assistant and Financial Crime Compliance (FCC) Business Administration
Responsible for all day-to-day administrative operations for FCC department, Managing Director, Americas Head of FCC, Deputy Head of AML/Client ID, FCC staff, and international officers of FCC. Back up administration for Compliance department and several senior officers
Schedule/manage calendars for senior officers in FCC (domestic and international), arrange all travel arrangements for FCC, prepare and obtain COVID documents, passports and international work visas for business travel, process and manage expenses and Amex corporate cards for majority of FCC staff
Review, process and manage budgets for FCC and AML Groups; create and process legal and service bills for FCC cost center and compliance division
Assist in preparation of Audits from several regulatory agencies, prepare presentations
Access Control Manager (ACM) for IT for Compliance department, which includes employee on-boarding, IT access and issues, requests and approvals for IT programs, SharePoint management and requests to systems in the CS network
Supervised administrative support staff in compliance and staff in GC Academy (which includes college and high school students)
Schedule and prepare all FCC meetings, conferences, training, presentations, and seminars for employees
Department real estate. Managed physical seating allocation, moves, phone assignments, voicemail, etc. for FCC Group
April 2006 – March 2011
Executive Assistant to Managing Director, Global Head of Compliance and Team
Responsible for all day-to-day administrative operations for Managing Director, Global Head of Compliance
Scheduled/managed calendar, maintained all travel arrangements, schedule conferences (internal and external, included SIFMA, and personal speaking engagements), prepared all expenses for MD
Reviewed and approved all expenses, vacations, legal bills on behalf MD for Cost Center and department
Supervised support staff in compliance reporting into the Global Head
November 2004 – April 2006
Executive Assistant
Supported Anti Money Laundering (AML) and Desk and Branch Review Groups
Reported to 2 Directors, 5 Vice Presidents and 8 Assistant Vice Presidents, back up to MD, Global Head of Compliance
Assisted in preparing Suspicious Activity Reports (SARs) and maintaining SAR Database
Performed Fin-Cen Investigations, and internal financial investigations for the AML group
Performed and maintained all financials for both groups including Travel, Expenses and Cost Center Budget
TISCH FINANCIAL MANAGEMENT GROUP October 2003-November 2004
New York, NY
Executive Assistant
Responsible for all day-to-day administrative operations for Tisch Family Financial Management (Family owned businesses included Loews Hotels, NY Giants, Bulova Watch)
Reported to the CFO of the Tisch family and four senior financial consultants.
Assisted in preparing all financials for the Tisch family and the CFO of the group, i.e. taxes, estate/tax planning, brokerage trades, banking, travel, and household financials.
Prepped, copied and notarized all tax returns, trusts, wills, POA's and any other legal documentation for the Tisch family and their organizations.
Ordered, monitored and processed office supplies and billing for department.
GOLDMAN SACHS & CO. October 1994-October 2003
New York, NY
Executive Assistant
Responsible for all day-to-day administrative operations in the Tax department.
Reported to six Senior Vice Presidents and Financial Planner to CEO/Chairman. Back-up executive assistant to Managing Director of department.
Prepared all presentations, legal and administrative documents with Estate/Tax Planning Groups to all Managing Directors and Private Wealth Management groups.
Help prep/copy/notarize tax returns, trusts, wills, and POA's for all GS Managing Directors.
Assisted in process of answering Tax Notices.
Processed quarterly estimated tax payments, extensions and yearly tax returns for Partners/Managing Directors.
Handled all mass tax/estate planning/stock initiative mailings to Managing Directors and Retirees.
Monitored and processed legal bills for Managing Directors and department.
CALVIN KLEIN COSMETICS COMPANY April 1992-September 1994
New York, NY
Administrative Assistant
Worked with CFO and Marketing Controller on day-to-day financial and administrative operations.
Assisted in preparing and maintaining monthly and annual budgets for Sales force and New York Office departments.
Monitored and processed Advertising, Marketing and Creative expenditures.
Balanced monthly budgets.
Monitored monthly sales volume, prepared and analyzed budget vs. actual sa1es reports for Sales force.
Prepared and maintained financial quarterly presentations, currency and historical databases.
WUNDERMAN WORLDWIDE ADVERTISING June 1987-April 1992
Division of Young and Rubicam
New York, NY
Media Account Executive/Planner
Responsibilities included analysis of various media vehicles for quarterly advertising campaigns.
Negotiated space rates for print and broadcast selections on assigned accounts.
Monitored and analyzed performance of print and broadcast selections.
Coordinated and projected media budgets.
Managed production of print and broadcast advertisements on assigned accounts.
Presented media plans and executed on approval.
Accounts: Time-Warner Magazine Group, Sport Illustrated, SI Exercise Video Collection, Columbia House CD and Tape Club, and Disney Music.
Account Coordinator/Administrative Assistant
Worked with upper management on day to day responsibilities and administrative projects.
Prepared New Business and daily presentations.
Coordinated and participated in the production of print and broadcast advertisements.
Involved with Client on approval of artwork, copy, and mechanicals for next steps.
Accounts: American Express, Army ROTC, AT&T, IBM, Kodak, General Foods and Time-Warner Magazine Group.
CLYDE DUNEIER, INC. September 1986-May 1987
New York, NY
Administrative Assistant
Responsibilities included all administrative functions including daily correspondence, invoices and promotions.
Prepared jewelry/gems for production and outgoing orders.
Coordinated events for the Juvenile Diabetes Foundation and Trade shows.
SKILLS: Microsoft Outlook, Word, Excel, PowerPoint, Microsoft Internet Explorer
EDUCATION: College of Staten Island (CUNY), 1986
Major: Business Administration/Marketing
Bachelor of Science Degree
REFERENCES WILL BE FURNISHED UPON REQUEST
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