Administrative Assistant Data Entry
Resume:
Tina Rudd
Lake Isabella, CA ***40
*********@*********.***
Work Experience
Dealer Support Services Administrative/Accounting
TCW GLOBAL
August 2022 to Present – Temporary
Assignment
Assigned to:
Yamaha Music Corporation of America
6600 Orangethorpe Avenue
Buena Park, CA 90620
• Administrative Bookkeeper duties for Dealers,
District and Regional Mangers throughout the
United States and Canada.
• Contracts, Credit Application processing using DocuSign and Salesforce
• RFA, Credits and RMA processing and tracking
using Excel.
• Sales support and Administrative duties for
District and Regional Mangers including
Outbound Sales Team.
• Various projects and duties when assigned
Administrative Assistant, People Services
Century Group
March 2022 – June 22, 2022 Temporary Assignment
Assigned to:
California Pizza Kitchen
575 S. Alton Suite 100
Costa Mesa, CA 92626
• Reviewing new Team Member Onboarding Packets and verifying completion of packets.
• Verifying I9 forms and if needed requesting supporting documents.
• Communicating with CPK RPM’s and GM’s regarding new TM compliance issues and requests.
• Administrative duties as needed.
Administrative Assistant, Accounting Department - Acquisitions Helpmates Staffing
1200 Main Street, Suite B
Irvine, CA
Assigned to:
Tricon Residential Homes
15771 Red Hill Avenue
Tustin, CA 92780
August 2021 – March 2022
Administrative Assistant- Accounting Mergers and
Acquisitions (Cont.)
• File, sort & catalog daily PDF files.
• Code, sort and post daily invoices for A/P payment.
• Upload City and State licenses to the associated properties.
• Review HOA Statements, verify accuracy and resolve discrepancies; usually by contacting HOA by phone
and/or email.
• Upload accounting files on a daily basis; then,
rename and classify to A/P Catalog in e-Library.
• Check reconciliation through Excel workbook and
Yardi.
•
Various administrative tasks as they arise.
July 2020 to July 2021 Personal leave and Medical for broken ankle Admin Asst/Bookkeeper
Direct Door & Hardware, Inc - Orange, CA
May 2017 to May 2020
Administrative Asst/Bookkeeper
• Operate office equipment such as fax machine, copiers and five line phone system.
• Use computers for spreadsheet, word processing, data base management, invoicing and other applications.
• Answering telephone and give information to callers, take messages, transfer calls to appropriate individuals.
• Great visitors and handle their inquiries, direct them to the appropriate person according to their needs.
• Set up and maintain paper and electronic filing system for records, correspondence and other material.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Open, read, route and distribute incoming mail or other materials and answer routine letters.
• Complete forms in accordance with company procedures.
• Compose type and distribute meeting notes, routine correspondence and reports. Make copies of correspondence or other printed material.
• Learning new office technologies as they are developed and implemented.
• Maintenance and scheduling of Calendar events. Such as, confirming appointments for clients, customers or supervisors. i.e. meetings, interviews, requested time off.
• Manage projects and contribute to committee or team work.
• Order and dispense supplies. Both office and shop.
• Provide services to customers, such as order placement or account information.
• Collect and disburse finds from cash accounts and keep records of collections and disbursements.
• Account Receivable, including posting of payments to Accounts, Account Reconciliation and Collection.
• Accounts Payable, posting invoices to Purchase Orders, Sales Slips and Receiving Reports Prepare and mail checks.
• Arrange conference meetings or travel reservations for office personal.
• Scanning, filing and binding of documents, reports and proposals.
• Processing and posting of Credit Card sales.
• Preparation and posting of daily deposits.
• Maintaining and distribution of Coverage of Insurance documentation.
• Preparation, filling and maintenance of Preliminary Lien documents.
• Preparation, filing and maintenance of Mechanic's Lien documents.
• Check reconciliation
• New account credit processing.
• Vendor account maintenance.
Homeschool Teacher
Keystone Academy - Downey, CA July 2006 to June 2015 Administrative Assistant/Asst
Lane & Roderick, Inc
1994 to 1998
Bookkeeper
Education
Associates Fine Arts – Cerritos College
Skills
• Bookkeeping (10+ years)
• Quickbooks (5 years)
• Accounts Payable (10+ years)
• Construction Experience (5 years)
Knowledge of legal waivers and the correct flow of them.
• Payroll (4 years)
• Union Reports
• New Hire Onboarding
• I9 verification
• Excel (10+ years)
• Sage Timberline (1 year)
• Yardi Accounting and Property
• Accounts Receivable (10+ years) • Accounting (10+ years)
• Accounting Software (10+ years)
• Driving (10+ years)
• AIA Percentage Billing (4 years)
• Safety meetings. Choosing topics and presentation of them.
• Inventory Control
• Public Speaking
• Logistics
• Notary Public
• OSHA Reporting
• General Ledger Accounting
• Office Management
• Auditing
• Data Entry
Awards
Sensitivity and Sexual Harassment Certificate
August 2018
• Sensitivity and Sexual Harassment Certificate
Certifications and Licenses
Notary Public
November 2019 to November 2023
• State of California Notary Public
OSHA 10
August 2018 to Present
• OSHA 10
Contact this candidate