Data Entry Administrative Assistant

Melinda Gregory Pablo

Work Experience

Customer Service, Billing Specialists

RXO Freight Forwarding, Grapevine TX

• Worked on customer service and requesting invoices to set up for payment.

• Set up new customer accounts and worked with corporate.

• Daily & Weekly monitoring of accounts making sure all are ready to finalize.

• Contacted customers with past due accounts and work with our AR Analyst. Vendor Manager

TRCA-Technical Resource Center of America, Denton Tx March 2022 – June 2023

OPMT

• Worked daily with individual certified technician scheduling for upcoming jobs for O’Reilly Auto Store.

• Making sure all equipment has been ordered and arrived at each individual stores.

• Notified store management in time on upcoming install.

• Monitored each store after install and make sure all paperwork, pictures are ready and submitted for technician to be paid.

Personal Care Attendant, Sanger Tx

Parents

June 2017 to November 2021

Took care of parent 27/7 till end of life. Full Time from March 2020 until November 1, 2022.

Sp Ed Aide

Sanger School District

December 2019 – July 2020

• Assisted with students in Special Education classes as well as in the individual classroom.

• Daily hygiene care for para-pelagic students

• Afterschool detention supervisor.

Office/Accounting Manager, Business Solutions Manager Magic Shred, Inc - Denton, TX

October 2018 to December 2019

• Main phone contact with company.

• Maintain scheduling software and schedule truck routes, (Xpress, Work Wave)

• Responsible for accurate fleet records for maintenance to make sure fleet vehicles are up to date and maintained.

• Payroll, getting weekly records for staff and verifying clock in/out to be submitted for payment.

• Scheduling events through-out the year making sure events are covered and attended.

• Reconciliation of invoices, sending out invoices on a daily basis.

• Working in Quick Books (desktop & online) to make sure invoice information has been applied to correct customer, receiving payments.

• Recording weekly deposits and depositing at bank.

• Reconciliation of payments.

• Field audits making sure all field personnel are compliant in both company and any professional associated agents’ policy. *Project Management Assistant Director

Montessori Day School - Flower Mound, TX

September 2017 to November 2018

• Monitored all confidential information is kept secure.

• Main phone contact to screen and directing them in appropriate areas.

• Keep records of assignments and produce detailed work reports.

• Assist with daily meeting and facilitate when owner out on upcoming events.

• Create, maintain, and enter information into databases.

• Compliance and interpretation regarding company, local, state and federal guidelines.

• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

• Use computers for various applications, such as database management or word processing.

• Generate monthly invoices to clients.

• Receive and enter payments. Update and prepare deposits for bank.

• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

• Maintain scheduling and event calendars.

• Make copies of correspondence or other printed material. Property Leasing / Receptionist / Legal Aid

Kamy Investments - Denton, TX

October 2017 to January 2018

• Suggest and check alternate to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.

• Aid customers with billing requests.

• Monitor inventory levels and requisition & order supplies as needed.

• Prepare legal documents, including briefs, pleadings, appeals, and real estate closing statements.

• Investigate facts and law of cases and search pertinent sources, such as records, to determine causes of action and to prepare cases for default tenants.

• File pleadings with court clerk.

• Prepare affidavits or other documents, such as legal correspondence, and organize and maintain documents in paper or electronic filing system.

• Compliance, confidentiality and interpretation regarding company, local,state and federal guidelines.

Temporary Hire

Snelling Personnel - Denton, TX

September 2016 to July 2017

• Assist various companies as needed on tasks.

• Printing department, compile and assemble paperwork to assist assemble departments.

• Follow companies and federal regulations guidelines for assemblies.

• Completing needed documents to meet guidelines for completion on federally awarded contracts.

• Updating daily logs when finished to monitor daily output.

• Data entry of cooking times on various products.

• Data checks making sure temperature probes for each oven and products are accurately documented.

• Downloading probe information and printing charts to verify daily production temperatures aremaintained to FDA standards.

• Enforce safety and sanitation regulations.

• Maintain operations data, such as time, production, and cost records, and prepare management reportsof production results.

Senior Vendor Manager

Ally Financial - Lewisville, TX

December 2015 to May 2016

• Establish and maintain relationships with individual and business customers on aiding with problems the customers may encounter.

• Examine, evaluate, or process vendor company's yearly evaluations.

• Monitor vendor companies for their company's compliance to Ally and federal standards.

• Approve, reject, or coordinate the approval or rejection of equipment and services for vendors as requested for repossession purposes.

• Prepare financial or regulatory reports required by laws, regulations, or Ally.

• Compliance, confidentiality and interpretation regarding company, local, state and federal guidelines.

• Evaluate financial reporting, accounting, or collection procedures, on vendor company's activities and make recommendations for changes to procedures, operating systems, budgets, or other financial control functions.

• Analyze and classify risks and to determine their potential impacts on companies regarding repossession activities.

• Analyze information to assess the current or future financial status of firms.

• Maintain clean and orderly work area and complete other general financial security of area when not at workstation.

Administrative Assistant

Kohl's Department Store - Lewisville, TX

August 2015 to January 2016

• Use computers for various applications, such as database management or word processing.

• Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

• Create, maintain, and enter information into databases.

• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

• Complete forms in accordance with company procedures.

• Operate electronic mail systems and coordinate the flow of information internally. Junior High Office Manager / Assistant Athletic Director Arlee School District 8J, Arlee MT

July 2000 – October 2015

• *Set up new year for students and faculty. Schedule students in appropriate classrooms

• Schedule students into master system for individual classroom schedule as well as staff classroom rosters.

• Meet & greet students and family at school for each event, meetings thru out the school year.

• Monitor weekly, quarterly and end of semester grade reporting.

• Work with faculty thru out the year to their needs. Sometimes requiring classroom monitoring while the specific staff is out of room.

• Assisted students on their needs.

• Work closely with parents and family members on concerns facilitating setting up meetings with all parties involved.

• Created and set up end of year Game Night involving students and parents to help the gap of family participation and increase more positive environment.

• Assisted staff with lunch duty schedule & closed campus monitoring outside. Assistant Athletic Director

July 2008 – July 2014

• Worked closely with other District Directors at local, district, divisional & state level.

• Scheduled students 6-12 sports schedule thru out the year.

• Set up athletic events for our school.

• Brought back local events at school that has been put aside for years; High School VB Tournament, Junior High track meet, cross country and basketball tournament.

• Assisted other district concerns with local, district, divisional & state level.

• Monitor eligibility to keep incompliance with state rules.

• Served as District President from 2010-2014.

• Title 9 Compliance Coordinator.

Education

Associate in Business Administration/Human Resource Colorado Technical University - Colorado Springs, CO April 2016

Skills

• DATA ENTRY

• AP/AR

• CUSTOMER SERVICE

• BOOKKEEPING/INVENTORY

• QUICKBOOKS

• PAYROLL

• Bookkeeping

• Outlook

• Excel

• Budgeting

• Receptionist

• Microsoft Excel

• Accounting

• Accounts payable

• Management

• Medical terminology

• Documentation review

Assessments

Front Desk Receptionist — Highly Proficient

August 2019

Using basic scheduling, attention to detail, and organizational skills in an office setting. Full results: Highly Proficient

Scheduling Skills — Proficient

September 2018

Measures a candidate's ability to cross-reference agendas and itineraries to avoid conflicts when creating schedules.

Full results: Proficient

Front Operations Manager — Expert

September 2019

Adapting leadership style to accomplish goals using rational or emotional appeal. Full results: Expert

Working with MS Word Documents (Intermediate) — Completed August 2019

Intermediate Word techniques, including the use of formatting, Track Changes, and Comments.

Full results: Completed

Reliability — Familiar

November 2019

Tendency to be dependable and come to work

Full results: Familiar

Attention to Detail — Familiar

November 2019

Identifying differences in materials, following instructions, and detecting details among distracting information.

Full results: Familiar

Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field. Additional Information

SKILLS

• Project Management

• Computer/ Data Processing

• Conflict Resolution/Goal Setting

• Bookkeeping / AR & AP

• 10 Key by Touch

• Communication/Hospitality/Customer Service

• Management/Organizing Task

• Data Entry

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