Anne Marie O’Sullivan

* ******* *****, **** *******, MA 02132

Phone: 857-***-****

E-mail: advxmo@r.postjobfree.com

Objective

To utilize my extensive work experience, education and background to add value and become and integral part of a professional organization that will encourage further growth, challenge me, and make full use of my skillset. Allow for frequent human interaction and connections.

Education

Fisher College - Bachelor of Science in Business Management

Boston University - Paralegal studies certification

Further Professional development

Bristol Community College - Administrative assistant current practices and trends 2020

Project management course and work-flow course.

Work Experience

• Windsor Place - Concierge-Boston, MA September 2021-Present

• Liaison assisting residents with a variety of services

• Provide accurate information, exceptional communication skills, carefully vet and screen visitors, ensure safe operations are maintained, ensure policies and procedures are followed, secure transportation, assist with luggage, facilitate special requests as needed

• Assist with emergency power outages, plumbing issues, snow emergencies, IT support, assess each situation, contact appropriate contractor for support

• Customer service support

• Mayflower Financial - Administrative Assistant- Boston, MA May 2021-August 2021

• Prepare client files

• Assist with wire transfers, fund deposits, fund withdrawals

• Maintain accurate records, accounts payable, account receivable

• Attend daily meetings, provide account status updates, process client reports

• Wolf Greenfield - Administrative Assistant - Boston, MA October 2017– Present

• Facilitation of all new hires and personnel orientation

• Finance accounting, Invoice tracking/data entry in Excel spreadsheets

• Responsible for donation money accounts payable/receivable, maintaining and updating reception manual, ordering supplies, arranging transportation

• Responsible for updating all company employee profiles

• Respond efficiently to many emails in a dynamic, rapidly changing environment

• Responsible for accounts payable/receivable, guest parking accounting using the DeskSite software

• Ensure that all meetings are planned and coordinated appropriately with rooms reserved, catering ordered, and customer experience intentionally delivered

• Assign conference rooms for meetings specific needs such as Video Chat, Audio Conferencing, Plasma Display, Skype etc.

• Assist with planning events, including coordinating with other departments

• Facilitate conference room procurement for internal and external meetings

• Assemble and create catering orders for large group meetings

• Manage conference room suitability/availability in order to accommodate specific meeting needs

• Coordinate meetings using online platforms

• Ensure seamless transitions and favorable outcomes for clients of the firm

• Independently managing all aspects and implementation of remote teleworking environment for the firm

• Do whatever is needed to present the best corporate image possible

• Ropes & Gray – Administrative Assistant- Boston, MA March 2014 –October 2017

• Coordination of new candidates, and orientation into organization

• Facilitate communication within the individual departments and coordinating the respective functions of the law firm

• Administrative functions pertaining to clients including documentation and data entry, maintaining accuracy of all information and documentation

• Obtain and ensure accurate security and privacy documentation for clients and employees, maintaining privacy and adherence to information security practices

• Nahantan Woods- Concierge- Newton MA - August, 2009 – Present

• Liaison for residents’ communications with property manager to include all records of actions requested, and logs of work completed

• Screening of all visitors and vendors to insure only authorized access in allowed

• Tufts Medical Center- Boston, MA August 1992 – June 2009

• Coordinated information flow in crisis situations within the emergency room, prepared documentation, ensured accurate data entry, processed code reports

• Transcribed physician orders, scheduled follow-up appointments for patients, facilitated patient discharge

• Boston Police Department- Boston, MA July 1998 – December 2000

• Travel Coordinator – processed expense reimbursement claims and oversaw and reviewed expense reports

• Supervisor – Field Reports Division – responsible for the oversight of all staff

• Duties included ensuring accuracy and completeness of documents for court appearances and maintaining detailed files of incident reports

Software Skills

• Microsoft Office

• Outlook

• SharePoint

• Travel Management, Constant Companion

• Records Maintenance

• Google suites

• Windows, Mac OS X

Volunteer Work

Dress for Success- Boston, MA May 2012 – April 2013

• Maintained and updated client database using Constant Contact software

• Provided office support including logistics for meetings, telecommunications, mailings and appointments

Contact this candidate