BRENDA S. OSOFSKY

***** * ********* **.

Peoria, AZ 85383

732-***-****

advwtv@r.postjobfree.com

SUMMARY

Executive Assistant providing first class administrative support for executives, employees, clients, and other external partners. Experience at maintaining confidentiality of highly sensitive information, managing complex office administrative work, scheduling appointments, and maintaining records. Excellent organizational skills, ability to multi-task, and work well in a fast-paced environment. Skills include Outlook, Excel, Word, Power Point, PATIENT RECEPTION SPECIALIST

Village Medical, Peoria, AZ

January 2023 thru March 2023

Greeted patients and visitors in a professional and welcoming manner

Checked -in patients in a timely manor

Obtained copies when checking-in patients insurance cards, driver’s license, authorizations, and referrals

Insurance verification and saved into the practice EMR (Phresia & Athena)

Answered phones and checked- out patients

CLERICAL SUPPORT POSITION

All about People

Phoenix, Arizona

(August 2022 thru January 2023)

Completed a broad variety of administrative tasks that supported the leadership team

Assisted with special projects for the leader team

Converted home owner’s information from folders to electronic files

Covered the front desk, answer phones, processing badges, updating homeowner accounts, greeting visitors and direct them to the appropriate party

PROPERTY ADMINISTRATOR

Premier Management Associates, Englewood Cliffs, NJ

(May 2018 thru July 2021)

Provided administrative support to the Property Manager of Beacon Hills

Received and responded to incoming phone calls, emails, and homeowners/contractors

Created work orders for repairs to the common areas and closed out when completed

Sent HOA violation letters to homeowners that the Property Manager found during their inspection

Scheduled all State inspections, submitted checks for inspections, and scheduled with homeowners

Ensured property files and records were maintained for annual audits

Prepared the Board of Trustees monthly minutes, monthly newsletter, and emails to the community EXECUTIVE ASSISTANT/OPERATIONS SPECIALIST

Regional Cancer Care Associates, East Brunswick, NJ

(September 2017 thru February 2018)

Provided administrative support to the Practice Administrator, Pharmacy Director, and Physicians

Arranged meetings and travel

Recorded minutes; composed correspondence, reports, and memos; and provided research for special projects

Prepared contract administration to ensure that contracts were properly executed, distributed, and filled

Coordinated daily in-services with pharmaceutical company drug representatives for Central Jersey Division PRACTICE OPERATIONS SUPERVISOR

Princeton Medicine Attending Directed Hospitalist Service, Plainsboro, NJ

(May 2016 thru August 2017)

Provided administrative support for the Medical Director, Executive Director, and VP of Network Development, physicians, and advanced Practice Nurses in support of daily operations for the Hospitalist program

Managed day-to-day activities to ensure the program stayed organized and ran efficiently

Handled scheduling, admission, discharge reports, billing, time off requests, onboarding, and payroll Maintained adequate staffing during times of surge in hospital or other crises

Facilitated and organized orientation, mentoring, and supervision of new and incoming Hospitalists

Coordinated meetings with Princeton Medicine staff and the Hospitalist Program Director OFFICE COORDINATOR, RADIOLOGY

Princeton HealthCare System, Plainsboro, NJ

(2010 – 2016)

Managed scheduling and coordination of all radiological procedures with MD offices, radiologists, nurses, and patients.

Ensured timing suited the patients and staff/departmental necessities

Provided fastidious administrative support for the Radiology Director, Chairman of Radiology, and Radiology Management team as well as all departmental needs

Coordinated meetings on behalf of the Director with staff and facilitated needs before, during, and after events

Performed and reported monthly audits in a timely and accurate manner

Maintained and updated electronic files for incident reports, invoices, departmental policies, employee files, employee reviews, competencies, license/certifications, primary source verification, payroll, and HR audits

Transcribed monthly Performance Improvement dictated reports, staff meeting minutes, Radiologist meeting minutes, and Respiratory dictated reports

Accomplished a special role as “Move Champion” by tackling all aspects of the move to the new hospital in May 2012 and completing tasks faster than expected SENIOR DEPARTMENT SECRETARY, NUTRITION

Princeton HealthCare System, Princeton, NJ

(2007 – 2010)

Coordinated meetings for the Director and performed administrative and organizational duties for the Nutrition Department

Managed the catering schedule daily for staff and employees

Kept accurate payroll and attendance records biweekly for 75 staff members

Maintained employee performance review calendar, competency logs, uniforms, supplies, and revamped personnel files improving departmental tracking and reporting SENIOR SECRETARY

AT&T, Dayton, NJ

(1998 – 2001)

Performed general administrative support for two division managers and their staff including telephone coverage, in/out correspondence, meeting planning, scheduling conference calls, inventory and ordering of supplies

Effectively managed T&E vouchers, meter reporting, space requirements, human resources issues, cell phones orders, bills, VP secretarial coverage, and training of new division administration

Created and updated monthly organization charts as well as weekly team project status reports

Recognized for support, dedication, and teamwork with a directorate recognition award in July 1999 PROGRAM ADMINISTRATOR,

PaineWebber, Inc., Weehawken, NJ

(1997 – 1998)

Promoted to manage all aspects of the New Investment Executive National Training Program

Supervised 3 staff members

Acted a primary point of contact and provided executive support for 10+ Management Training Advisors nationwide

TRAINING COORDINATOR

PaineWebber, Inc., Weehawken, NJ

Coordinated and supported training activities for the Financial Framework, a proprietary financial program, which led to an increase of $50+ million dollars

Served as the focal point for the financial planning program.

Fielded support hotline questions for investment executives and managers, educating users and promoting the program

Supervised production and expedition of training materials and equipment ensuring timely and secured delivery nationwide

EDUCATION: Associate of Applied Science, Marketing Middlesex County College, Edison, NJ

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