Executive Assistant Front Desk
Resume:
BRENDA S. OSOFSKY
Peoria, AZ 85383
******.*******@*****.***
SUMMARY
Executive Assistant providing first class administrative support for executives, employees, clients, and other external partners. Experience at maintaining confidentiality of highly sensitive information, managing complex office administrative work, scheduling appointments, and maintaining records. Excellent organizational skills, ability to multi-task, and work well in a fast-paced environment. Skills include Outlook, Excel, Word, Power Point, PATIENT RECEPTION SPECIALIST
Village Medical, Peoria, AZ
January 2023 thru March 2023
Greeted patients and visitors in a professional and welcoming manner
Checked -in patients in a timely manor
Obtained copies when checking-in patients insurance cards, driver’s license, authorizations, and referrals
Insurance verification and saved into the practice EMR (Phresia & Athena)
Answered phones and checked- out patients
CLERICAL SUPPORT POSITION
All about People
Phoenix, Arizona
(August 2022 thru January 2023)
Completed a broad variety of administrative tasks that supported the leadership team
Assisted with special projects for the leader team
Converted home owner’s information from folders to electronic files
Covered the front desk, answer phones, processing badges, updating homeowner accounts, greeting visitors and direct them to the appropriate party
PROPERTY ADMINISTRATOR
Premier Management Associates, Englewood Cliffs, NJ
(May 2018 thru July 2021)
Provided administrative support to the Property Manager of Beacon Hills
Received and responded to incoming phone calls, emails, and homeowners/contractors
Created work orders for repairs to the common areas and closed out when completed
Sent HOA violation letters to homeowners that the Property Manager found during their inspection
Scheduled all State inspections, submitted checks for inspections, and scheduled with homeowners
Ensured property files and records were maintained for annual audits
Prepared the Board of Trustees monthly minutes, monthly newsletter, and emails to the community EXECUTIVE ASSISTANT/OPERATIONS SPECIALIST
Regional Cancer Care Associates, East Brunswick, NJ
(September 2017 thru February 2018)
Provided administrative support to the Practice Administrator, Pharmacy Director, and Physicians
Arranged meetings and travel
Recorded minutes; composed correspondence, reports, and memos; and provided research for special projects
Prepared contract administration to ensure that contracts were properly executed, distributed, and filled
Coordinated daily in-services with pharmaceutical company drug representatives for Central Jersey Division PRACTICE OPERATIONS SUPERVISOR
Princeton Medicine Attending Directed Hospitalist Service, Plainsboro, NJ
(May 2016 thru August 2017)
Provided administrative support for the Medical Director, Executive Director, and VP of Network Development, physicians, and advanced Practice Nurses in support of daily operations for the Hospitalist program
Managed day-to-day activities to ensure the program stayed organized and ran efficiently
Handled scheduling, admission, discharge reports, billing, time off requests, onboarding, and payroll Maintained adequate staffing during times of surge in hospital or other crises
Facilitated and organized orientation, mentoring, and supervision of new and incoming Hospitalists
Coordinated meetings with Princeton Medicine staff and the Hospitalist Program Director OFFICE COORDINATOR, RADIOLOGY
Princeton HealthCare System, Plainsboro, NJ
(2010 – 2016)
Managed scheduling and coordination of all radiological procedures with MD offices, radiologists, nurses, and patients.
Ensured timing suited the patients and staff/departmental necessities
Provided fastidious administrative support for the Radiology Director, Chairman of Radiology, and Radiology Management team as well as all departmental needs
Coordinated meetings on behalf of the Director with staff and facilitated needs before, during, and after events
Performed and reported monthly audits in a timely and accurate manner
Maintained and updated electronic files for incident reports, invoices, departmental policies, employee files, employee reviews, competencies, license/certifications, primary source verification, payroll, and HR audits
Transcribed monthly Performance Improvement dictated reports, staff meeting minutes, Radiologist meeting minutes, and Respiratory dictated reports
Accomplished a special role as “Move Champion” by tackling all aspects of the move to the new hospital in May 2012 and completing tasks faster than expected SENIOR DEPARTMENT SECRETARY, NUTRITION
Princeton HealthCare System, Princeton, NJ
(2007 – 2010)
Coordinated meetings for the Director and performed administrative and organizational duties for the Nutrition Department
Managed the catering schedule daily for staff and employees
Kept accurate payroll and attendance records biweekly for 75 staff members
Maintained employee performance review calendar, competency logs, uniforms, supplies, and revamped personnel files improving departmental tracking and reporting SENIOR SECRETARY
AT&T, Dayton, NJ
(1998 – 2001)
Performed general administrative support for two division managers and their staff including telephone coverage, in/out correspondence, meeting planning, scheduling conference calls, inventory and ordering of supplies
Effectively managed T&E vouchers, meter reporting, space requirements, human resources issues, cell phones orders, bills, VP secretarial coverage, and training of new division administration
Created and updated monthly organization charts as well as weekly team project status reports
Recognized for support, dedication, and teamwork with a directorate recognition award in July 1999 PROGRAM ADMINISTRATOR,
PaineWebber, Inc., Weehawken, NJ
(1997 – 1998)
Promoted to manage all aspects of the New Investment Executive National Training Program
Supervised 3 staff members
Acted a primary point of contact and provided executive support for 10+ Management Training Advisors nationwide
TRAINING COORDINATOR
PaineWebber, Inc., Weehawken, NJ
Coordinated and supported training activities for the Financial Framework, a proprietary financial program, which led to an increase of $50+ million dollars
Served as the focal point for the financial planning program.
Fielded support hotline questions for investment executives and managers, educating users and promoting the program
Supervised production and expedition of training materials and equipment ensuring timely and secured delivery nationwide
EDUCATION: Associate of Applied Science, Marketing Middlesex County College, Edison, NJ
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