Administrative Assistant Document Controller

Location:

Barangay 83, 1400, Philippines

Posted:

March 13, 2023

Contact this candidate

Resume:

C U R R I C U L U M V I T A E

Name : GUILLERMO S. DE GUZMAN

Date of Birth : 16 October 1974

Civil Status : Married

Sex : Male

Contact No. : 091********

Address : **-* **** ******, *** Village, Sauyo, Novaliches, Quezon City, Philippines 1200 E-mail address : **********@*****.***

Summary: Versatile, goal-oriented and keep achieving overall company goals and exceeding customer expectations.

Work Experience:

1. NLEX Corporation

NLEX Compound, Balintawak,

Caloocan City, Philippines 1400

(Position: Environment, Safety and Health Specialist and Docs Control – November 2015 to April 2019)

DUTIES AND RESPONSIBILITIES as ESH Specialist

ESH Section:

- Conduct Safety Orientation to all New Employees (Organic & Outsource Employees)

- Conduct ESH Inspections and toolbox meetings (Operation & Construction)

- Prepare and disseminate Environment, Safety and Health information thru Posters and Email blast

- Prepare and implement ESH Policies/Programs/Activities

- Conduct investigation to all reported incident/accident report (Organic & Outsource Employees)

- IMS Internal Quality Auditor (IQA) ISO Standard

- Member of Company Emergency Response Team (ERT)

- Implement all housekeeping rules specially in workplaces

- Conduct monthly inspection to all emergency equipment

- ESH Section SAP Admin

DUTIES AND RESPONSIBILITIES as Docs Control

Docs Control Section:

- Analyze all incoming and outgoing documents before encoding and assigned reference number to lotus notes database

- Make sure that all incoming and outgoing documents are secured and released on time.

- Create Inventory of Documents Program using MS Access Database 2. Information Systems Management Service

Department of Trade and Industry

Makati City, Philippines 1200

(Permanent Plantilla Position: Administrative Assistant III - January 2015 to November 2015) DUTIES AND RESPONSIBILITIES

Office of the Director

- Act as secretary of the ISMS Director

- Schedules, monitor and update the meetings, workshop and itinerary of the ISMS Director

- Encode all Incoming and Outgoing documents using Data Tracking System

- Prepare Disbursement Voucher for the Contractual Salary/Overtime Payroll and Official bills

- Records supplies issuance and conducts periodic physical inventory ISMS ISO 9001 - QMS Document Controller

- Assist the IQA/QMR to consolidates the IQA Report

- Updates/Monitored the controlled and uncontrolled documents

- Make sure that all concerned in the QMS distribution list have an updated documents/records

- Responsible for control of documents and records management 3. Bureau of Product Standards

Department of Trade and Industry

Makati City, Philippines 1200

(Permanent Plantilla Position: Clerk III - July 2003 to December 2014) DUTIES AND RESPONSIBILITIES

SDD Documents Record Custodian

- Responsible for control of documents and records managements within the Action Team.

- Maintains a master copy of master lists of all documents and quality records and provides a copy to the BPS Document and Records Custodian.

- Retrieves all obsolete documents and ensures that no obsolete documents are still in used within the Action Team.

- Ensures that all controlled documents within the Action Team are properly controlled and marked as such.

- Responsible of the implementation of the Procedures on Document and Data and Quality Records within the Action Team.

- Ensures that all quality records are maintained according to the established procedure for control of quality records.

SDD IT Administrator

- Download/Upload Philippine National Standards and Draft Philippine National Standards

- Conduct preventive maintenance for Standards Development Division ICT equipment

- Troubleshoots computer hardware/software problems

- Attends in ICT related training/seminar/meetings in the Bureau Other Technical Assistance

- 5S Auditor

- Prepare monthly Accomplishment Report

- Assist to organizes seminar for standardization and provide assistance to clients

- Assist the Technical Officers in conducting BPS/TC meetings

- Assist Technical Officers to conduct technical researches on products for standardization 4. Bureau of Product Standards

Department of Trade and Industry

Makati City, Philippines 1200

(Permanent Plantilla Position: Clerk II - October 1998 to June 2003) DUTIES AND RESPONSIBILITIES

- I am reporting to the Chief Standard Development Division.

- Act as secretary of my superior.

- Schedules, monitor and update the meetings, workshop and itinerary of my superior.

- Coordinates with the secretary of the Director, Asst. Director and other Division Heads for better office operation.

- Record all incoming and outgoing documents.

- Encodes company business letters.

- Answers incoming telephone calls.

- Fax and photocopies company documents as per its purpose.

- Mail and E-mail company business letters.

- Fax and photocopies company documents as per its purpose.

- Mail and E-mail company business letters.

- Prepare the conference room for every weekly meeting. 5. Bureau of Product Standards

Department of Trade and Industry

Makati City, Philippines 1200

(Position: Casual Utility Worker 1 - March 1996 to October 1998) DUTIES AND RESPONSIBILITIES

- Record all incoming and outgoing documents.

- Encodes company business letters.

- Answers incoming telephone calls.

- Fax and photocopies company documents as per its purpose.

- Mail and E-mail company business letters.

- Fax and photocopies company documents as per its purpose.

- Mail and E-mail company business letters.

EDUCATIONAL

BACKGROUND

LEVEL NAME OF SCHOOL DEGREE COURSE YEAR GRADUATED

ELEMENTARY San Fernando Sur

Elementary School

1987

SECONDARY Cabiao National High

School

1991

COLLEGE Arellano University &

Southeastern College

B.S. Computer

Science

2007

TRAINING PROGRAMS (Start from the most recent training.) TITLE OF

SEMINAR/CONFERENCE/

WORKSHOP/SHORT COURSES

INCLUSIVE DATES

OF ATTENDANCE

(mm/dd/yyyy)

NUMBER OF

HOURS

CONDUCTED/