Administrative Assistant Document Controller
Resume:
C U R R I C U L U M V I T A E
Name : GUILLERMO S. DE GUZMAN
Date of Birth : 16 October 1974
Civil Status : Married
Sex : Male
Contact No. : 091********
Address : **-* **** ******, *** Village, Sauyo, Novaliches, Quezon City, Philippines 1200 E-mail address : advvtx@r.postjobfree.com
Summary: Versatile, goal-oriented and keep achieving overall company goals and exceeding customer expectations.
Work Experience:
1. NLEX Corporation
NLEX Compound, Balintawak,
Caloocan City, Philippines 1400
(Position: Environment, Safety and Health Specialist and Docs Control – November 2015 to April 2019)
DUTIES AND RESPONSIBILITIES as ESH Specialist
ESH Section:
- Conduct Safety Orientation to all New Employees (Organic & Outsource Employees)
- Conduct ESH Inspections and toolbox meetings (Operation & Construction)
- Prepare and disseminate Environment, Safety and Health information thru Posters and Email blast
- Prepare and implement ESH Policies/Programs/Activities
- Conduct investigation to all reported incident/accident report (Organic & Outsource Employees)
- IMS Internal Quality Auditor (IQA) ISO Standard
- Member of Company Emergency Response Team (ERT)
- Implement all housekeeping rules specially in workplaces
- Conduct monthly inspection to all emergency equipment
- ESH Section SAP Admin
DUTIES AND RESPONSIBILITIES as Docs Control
Docs Control Section:
- Analyze all incoming and outgoing documents before encoding and assigned reference number to lotus notes database
- Make sure that all incoming and outgoing documents are secured and released on time.
- Create Inventory of Documents Program using MS Access Database 2. Information Systems Management Service
Department of Trade and Industry
Makati City, Philippines 1200
(Permanent Plantilla Position: Administrative Assistant III - January 2015 to November 2015) DUTIES AND RESPONSIBILITIES
Office of the Director
- Act as secretary of the ISMS Director
- Schedules, monitor and update the meetings, workshop and itinerary of the ISMS Director
- Encode all Incoming and Outgoing documents using Data Tracking System
- Prepare Disbursement Voucher for the Contractual Salary/Overtime Payroll and Official bills
- Records supplies issuance and conducts periodic physical inventory ISMS ISO 9001 - QMS Document Controller
- Assist the IQA/QMR to consolidates the IQA Report
- Updates/Monitored the controlled and uncontrolled documents
- Make sure that all concerned in the QMS distribution list have an updated documents/records
- Responsible for control of documents and records management 3. Bureau of Product Standards
Department of Trade and Industry
Makati City, Philippines 1200
(Permanent Plantilla Position: Clerk III - July 2003 to December 2014) DUTIES AND RESPONSIBILITIES
SDD Documents Record Custodian
- Responsible for control of documents and records managements within the Action Team.
- Maintains a master copy of master lists of all documents and quality records and provides a copy to the BPS Document and Records Custodian.
- Retrieves all obsolete documents and ensures that no obsolete documents are still in used within the Action Team.
- Ensures that all controlled documents within the Action Team are properly controlled and marked as such.
- Responsible of the implementation of the Procedures on Document and Data and Quality Records within the Action Team.
- Ensures that all quality records are maintained according to the established procedure for control of quality records.
SDD IT Administrator
- Download/Upload Philippine National Standards and Draft Philippine National Standards
- Conduct preventive maintenance for Standards Development Division ICT equipment
- Troubleshoots computer hardware/software problems
- Attends in ICT related training/seminar/meetings in the Bureau Other Technical Assistance
- 5S Auditor
- Prepare monthly Accomplishment Report
- Assist to organizes seminar for standardization and provide assistance to clients
- Assist the Technical Officers in conducting BPS/TC meetings
- Assist Technical Officers to conduct technical researches on products for standardization 4. Bureau of Product Standards
Department of Trade and Industry
Makati City, Philippines 1200
(Permanent Plantilla Position: Clerk II - October 1998 to June 2003) DUTIES AND RESPONSIBILITIES
- I am reporting to the Chief Standard Development Division.
- Act as secretary of my superior.
- Schedules, monitor and update the meetings, workshop and itinerary of my superior.
- Coordinates with the secretary of the Director, Asst. Director and other Division Heads for better office operation.
- Record all incoming and outgoing documents.
- Encodes company business letters.
- Answers incoming telephone calls.
- Fax and photocopies company documents as per its purpose.
- Mail and E-mail company business letters.
- Fax and photocopies company documents as per its purpose.
- Mail and E-mail company business letters.
- Prepare the conference room for every weekly meeting. 5. Bureau of Product Standards
Department of Trade and Industry
Makati City, Philippines 1200
(Position: Casual Utility Worker 1 - March 1996 to October 1998) DUTIES AND RESPONSIBILITIES
- Record all incoming and outgoing documents.
- Encodes company business letters.
- Answers incoming telephone calls.
- Fax and photocopies company documents as per its purpose.
- Mail and E-mail company business letters.
- Fax and photocopies company documents as per its purpose.
- Mail and E-mail company business letters.
EDUCATIONAL
BACKGROUND
LEVEL NAME OF SCHOOL DEGREE COURSE YEAR GRADUATED
ELEMENTARY San Fernando Sur
Elementary School
1987
SECONDARY Cabiao National High
School
1991
COLLEGE Arellano University &
Southeastern College
B.S. Computer
Science
2007
TRAINING PROGRAMS (Start from the most recent training.) TITLE OF
SEMINAR/CONFERENCE/
WORKSHOP/SHORT COURSES
INCLUSIVE DATES
OF ATTENDANCE
(mm/dd/yyyy)
NUMBER OF
HOURS
CONDUCTED/
SPONSORED BY
From To
First Aid and BLS-CPR
with AED
12/05/2018 12/07/2018 24 Philippine Red
Cross – Bulacan
Chapter
Loss Control Management 2018/09 2018/09 40 Safety House, Inc.
Basic Occupational Safety
and Health
2017/05 2017/05 40 SOPI
Information Security
Service Foundation (Re:
ISO/IEC 27001-ISMS)
08/11/2015 08/13/2015 24 DTI & Bithield
Administering Windows
Server 2012
07/29/2015 07/31/2015 24 GLOBAL
Knowledge
Management
Center
ISO 9001:2008 -
Document Controller
07/27/2015 07/27/2015 8 DTI-PTTC
Internal Quality Audit (IQA) 06/30/2015 07/01/2015 16 DTI-PTTC Basic Records
Management and National
Inventory of Records
08/05/2014 08/06/2014 16 DTI/HRAS &
NAP
INMAGIC DB/Text Library
Suite Start-Up Training
03/06/2012 03/08/2012 24 EISI
ISO 9001:2008 QMS
Awareness Course
02/16/2012 02/16/2012 8 BPS
Personality Enhancement
Program (PEP) Workshop
10/18/2011 10/20/2011 24 DTI & Servant
Leadership
The 7 Habits of Highly
Effective People
08/24/2011 08/26/2011 24 DTI-HRDPS
ISO ICTDEV Project
eServices Course
05/25/2011 05/27/2011 24 BPS
Basic Tips and Tricks on
MS Office 2007
10/06/2010 10/08/2010 24 DTI-HRDS-
Philnits
ISO/IEC 27001 -
Information Security
Management System
(ISMS)
07/20/2010 07/22/2010 24 ISO/BPS
Documenting Quality
Management System
10/20/2008 10/21/2008 16 BPS
Advance MS Access 09/26/2007 09/27/2007 16 DTI-HRDS Records Management 08/24/2004 08/25/2004 16 DTI-HRDS ISO 9000 Awareness 04/19/2003 04/19/2003 8 BPS
Basic MS Access 11/08/2003 11/09/2003 16 DTI-HRDS
Thunderbolt Innovation
Fundamentals
10/25/2002 10/25/2002 5 DTI-HRDS
Interaction Skills for
Success
10/01/2002 10/01/2002 3 DTI-HRDS
Business Plan Preparation 09/18/2002 09/19/2002 10 DTI-HRDS Frontline Service
Management
07/31/2001 08/02/2001 24 DTI-HRDS
Seminar on Values and
Work Attitude (Quality
mind, Quality Life)
07/11/2001 07/11/2001 8 DTI-HRDS
Seminar on 5S 10/03/2000 10/03/2000 8 DTI-HRDS
EMS Awareness Course
Based on ISO 14001
08/18/2000 08/18/2000 8 BPS/PRIME
Values Orientation
Workshop
05/17/2000 05/19/2000 24 DTI-HRDS
Computer Update Seminar 11/20/1998 11/20/1998 3 BPS Orientation in Internet and
E-mail Accessing
11/27/1997 11/27/1997 3 BPS
New Employees
Orientation
04/01/1996 04/01/1996 8 DTI-HRDS
CIVIL SERVICE ELIGIBILITY - Sub Professional (82%) Guillermo S. De Guzman
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