Data Entry Administrative Assistant

Flora Jiang

***** ***** ****** **,********** MD**878

Tel: 202-***-**** Email: *************@*****.***

Highlights of Qualifications

Accounting life cycle and general office experience

* ***** **ofessional project management for general public

Major strengths in planning, problem solving and communication

Working knowledge of Technical software

RELEVANT SKILLS

ADMINSTRATIVE SKILLS

Excellent organization and communication skills and advanced problem solving skills with internal and external.

Good planner and fast learner in any on job training in high-tech environment.

TECHNICAL

Experience in data entry and analysis via Excel.

Knowledge of Word, Powerpoint, Excel..etc office software.

Delteck costpoint, Bill.com

INTERPERSONAL

Positive, respect, encourage, caring, patience and friendly manners.

Organization and attention to detail and accuracy

Critical thinking, analytical and problem solving

EDUCATION

LA SIERRA UNIVERSITY, LIVERSIDE LA Finance

PMI (Project Management Institute)/Certified PMP

PROFESSIONAL EXERIENCE

National School Board Association (Nov 2019- Contractor)

Accounts Payable Associate

Responsible for invoices are processed in a timely manner

-Daily management of invoices and outstanding A/P ( check request, travel expense reimbursements by policy, Purchasing card )entered into the system

-Daily respond to all voice /email inquiries

-Daily manage statements of accounts items to be filed

-Process check runs according to schedule by weekly

-Purchasing card payment by weekly

-Fulfillment of W-9/Sales and Use Tax Certificate requests

-Filing of State Sales and Use Tax by monthly

Invoice filing, both electronically and manually

Files Form 1099 with the IRS by the due date

Internal control such as make sure that the codes assigned are valid and appropriate during management review, monthly reconciliations for various liability and prepaid expenses accounts are performed to ensure accuracy in balances of these accounts

Sweeny Kovar CPA Group, Bay Area ( Jan 2016- May 2019)

Accounting Associate

Responsible for A/P, data entry of appropriate information in preparing accounts payable vouchers, and responsible for the weekly accounts payable cash disbursements.

Data entry of expense vouchers and invoices into the accounting system, Prepare Cash Disbursements, submits all checks and payments to Controller for review and signature.

Assists with ADP Payroll preparation to include production of all payroll reports

Assist with A/R: Billings, Cash Receipts, preparing various reports

Maintaining vendor and accounting files

Performs other duties as assigned.

INPHENIX Inc Bay Area ( Jan 2010- Dec 2015)

Administrative Assistant /Purchasing

Performed general office duties, including answering routing telephone calls or messages to appropriate staff, greeting customers and visitors in-person including VIPs, vendors and interview candidates, typing, proofreading, filing, sorting and handling incoming and outgoing mail and packages.

Supported executives staffs, coordinated, scheduled and arranged meeting and travel calendars, including business and social events, and CEO personal document management, calendar organization, collateral preparation for meetings.

Created detailed expense reports and requests for team of seven executives.

Oversaw inventory activities, including materials monitoring, ordering or requisition and supply stocking or re-stocking.

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