Executive Assistant Administrative

** ***** ****

Dear Recruiter:

Please accept this letter and attached resume as a formal statement of interest with your company. I am seeking a challenging and rewarding opportunity that would provide on the job training to further enhance my skill set(s), some job traveling, consistent career growth, job flexibility, a positive work environment, and the opportunity of working remotely or hybrid, all the while helping to reach the goal(s) of the company to ensure its success. I am confident that my background and your requirements would be a suitable match.

As you consider a candidate for this position, please examine my strong accomplishments in providing expertise to internal and external clients. I have solid management experience, overseeing up to fifty seasonal staffing and monitoring their activities at thirty different sites. I maintained the daily operations and assisted two executives for The City University of New York at the Washington, DC office. While working at the Moses H. Cone Memorial Hospital in Greensboro, NC, being a team player played a part in the day-to-day operations in dealing with doctors, nurses, patients, and the patients’ family members. As a Jr. Business Operations Manager with USIS LABAT, I work with many different project managers to ensure that their individual projects were running smoothly, making sure that they have enough funding to keep their projects running, according to the contractual agreement, and helping with any administrative needs that they may have. As an Office Assistant/Receptionist at the Greater Mt. Calvary Holy Church, I manage all incoming telephone calls and some outgoing calls, distribute incoming mail, the liaison between visitors and staff, and other duties assigned. As a Secretary II with NAVAR, Inc. with U.S. Nuclear Regulatory Commission, I assisted with the day-to-day operations of the NMSS/DUWP department to ensure documents are entered in the ADAMS database correctly and ensure that schedules and supplies are updated and meet the guidelines of the agency. In my current position as an Office Manager/Executive Assistant to the Executive Vice President with The Joint Commission, in Washington, D.C., I oversee the day-to-day operations of a team of seven staff members. I manage the Vice-President of Public Policy & Government Relations calendar, coordinates logistics for calls and meeting requests and ensures schedules are accurately updated, determines and prioritizes urgency of requests, and oversee the finances of the office. I greet and welcome guests and provide reception desk coverage and perform other duties assigned. I also assist the President of The Joint Commission’s Executive Assistant whenever needed, while he is in the D.C. office. In addition, I work well independently, as a team player, and with all levels of management. I can exercise exceptional discretion with confidential information. I know these personal attributes as well as my demonstrated skills in planning and executing priorities will be an asset to your organization.

With each of my past positions, my contributions have been achieved by taking a proactive approach toward handling task and responsibilities assigned, while providing exceptional guidance to other team members. Several of the qualifications I bring to this position include:

Exceptional client relationship skills

Solid understanding of the financial services industry

Ability to motivate subordinates and peers to effectively exceed client’s needs

Persuasive communications skills in executing organizational objectives

Detail Orientated

Ability to Prioritize Work

Organizational Skills

Trustworthy

Work Independently and as a Team Player

Thank you in advance for considering my credentials. I welcome an opportunity to discuss this exciting career opportunity and my qualifications with you.

Confidentially Submitted,

Jackquelyne T. Millner

JACKQUELYNE T. MILLNER

Cell: 202-***-****

E-mail is: *********@*****.***

Security Clearance: SECRET (In-Active) and Public Trust

OBJECTIVE:

Seeking a challenging and rewarding position with a professional firm or company, offering further training and learning and career development that will enable travel and advancement opportunities.

WORK EXPERIENCE:

The Joint Commission Dates Employed: 08/2021 – 12/2022

701 Pennsylvania Avenue, N.W. Grade Level: Non-Profit

Suite 700 Hours per week: 40

Washington DC 20004

Office Manager/Executive Assistant

I handle the day-to-day office assignments to ensure that the office runs smoothly.

I provide secretarial and administrative support to the Executive Vice President of Public Policy.

I ensure timely completion of secretarial duties, such as general typing, preparation of correspondence, file maintenance, appointment scheduling, and telephone communication.

I assist with handling of confidential materials and information.

Request materials for receipt prior to the scheduled meeting.

Schedule meetings, appointments, and speaking engagements for supervisor as directed. Maintain master schedule. Add Zoom, Teams, or other links, book meeting rooms and make other arrangements as needed, including meal and/or beverage service.

Ensure that the office area always has adequate supplies.

Receive, open, and review all incoming mail. Determine whether certain pieces should be forwarded to other departments and forward as appropriate. Send out mail, requesting special handling or services as needed, such as express or special delivery.

Make travel arrangements through designated corporate agency. Outline travel constraints and schedule requirements and verify arrangements upon completion.

Assist with a variety of assigned administrative work, such as monitoring of budget status and preparation and distribution of regular reports.

NAVAR, Inc.

U.S. Nuclear Regulatory Commission Dates Employed: 08/2016 – 08/2021

10334 Battleview Parkway Grade Level: Contractor

Manassas, VA 20109 Hours per week: 40

Secretary II / Administrative Assistant

I assisted daily, in managing the Front Office activities and maintain a professional work environment to one division for the Director and Deputy Director within the U.S. Nuclear Regulatory Commission (NRC) agency.

Ability to handle sensitive and confidential information and situations with poise, tact and, diplomacy

I coordinated personnel and administrative forms for the office for processing.

I scheduled tentative appointments and provided arrangements for conferences.

I screened telephone calls for the Director and Deputy Director for my division.

I assisted in completing the process of timesheets for the government employees in the Human Resources Management System (HRMS).

I added upcoming meetings at the request of staff into the Public Meeting Notice System (PMNS) database.

I inputted letters, memorandums, and other documents into the Agencywide Documents Access and Management System (ADAMS) database via scan, email, inter-office mail, by editing and ensuring that they follow the guidelines of NRC.

I updated the department’s roster and distributed when new employees and rotating staff enters the division.

I sorted and distributed mail when needed.

I restocked the supply area for my department when needed.

Planned and schedule meetings (Zoom and Microsoft Teams), received visitors, and interacted with the public.

Processed incoming requests and communications and recorded internal and external correspondence.

Directly managed, maintained, and synchronized complex calendars for executive personnel. Proactively managed executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognized the need to resolve conflicts, orchestrate change, and reprioritize as appropriate.

Reviewed and edited drafts of notes, internal memoranda, and official correspondence.

Answered and maintained telephonic communications, to include taking messages and referring calls to the appropriate individual or office Greet and escort high-level officials.

I maintained electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.

Processed incoming correspondence, including email(s) to route communication to the appropriate individual in the office for response and action.

EDUCATION:

B.S., 1994, Business Administration – Bennett College

SKILLS:

Typing: 55wpm

Proofreading and Editing

Microsoft Office Programs

Interpersonal and Organizational Skills

Ability to multi-task in a fast environment

Ability to prioritize work to balance multiple projects and deadlines

Have a keen attention to detail

Customer Service (greeting guests, answer & routing inbound calls, etc.)

Managerial Skills (including supervising more than twenty Summer Youth Employment Employees)

Contact this candidate