GAFOOR PC

DOCUMENT CONTROLLER

+974-********

Doha - Qatar

advuug@r.postjobfree.com

http://linkedin.com/in/gafoor-parachalil-573800118 8+ years of work experience. A job that offers opportunities for growth and development wherein I can use my top potentials and skills to contribute for the success of the company. Proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Possessing extensive knowledge of electronic data management systems, supplier document controls electronic filing systems. Easy going by nature and able to get along with both work colleagues and senior managers. If given a chance, I will undertake any challenging position and utilize my skills and abilities for the Betterment of the Organization and self.

Software Skills:

APMS (Ashghal Portfolio Management System)

PMWeb

Aconex

Primavera Expedition

FCTS

ACADEMIC QUALIFICATION:

B.A Sociology (Bachelor Degree in Arts)

National Council for Vocational Training certificate majoring Diploma in Architecture Assistant and Civil Draughtsman from IDEAL ITC, Perambra, Calicut, and Kerala.

Higher Secondary School leaving certificate (Board of Higher Secondary Examination)

Secondary school leaving certificates (Kerala, India) PROFESSIONAL EXPERIENCE:

Company : New Horizon Contracting & Maintenance, Qatar Position : Document Controller

Duration : April 2021 to till Date

Projects:

GEC-8 (SA034)- (RIW) in Southern Area / PA 2020 C 006 G Client: Public Works Authority (Ashghal)

Software: APMS(PWA), FCTS & PMWeb

Duties & Responsibilities:

Managing and distributing document submittals from APMS (Ashghal Portfolio Management System).

Mark other transmittals for receipt information on the document register Ensure that all documents are well kept and systematically filled

Responsible for the registration of all incoming and outgoing documents, filling, and archiving

Keep documents the appropriate file and maintain a safe custody and confidently.

Receiving the online material approval request and quality checking of all the documents.

Preparing the draft letter, material approval letter and uploading online.

Preparing different types of letters and memos and uploading it into CMS.

Preparing weekly and monthly reports.

Assisting in the establishment processes for review, approval and distribution of information.

Develops procedures and work instructions for the efficient and systematic control of technical records.

Managing submission to authorities (KAHRAMAA,MME-PPD,QAF & QNBN).

Managing filing system both manually and electronically.

Printing and scanning various types of documents. Managing IT related works:

Handle daily technical support activities on desktop support, data network and server management.

Setup desktop computers and peripherals and test network connections.

Install and test desktop software applications and internet browsers.

Test computers to ensure proper functioning of computer systems.

Train end users on usage of computer hardware and software.

Setup computers and install software for various applications and programs.

Interact with staff on desktop problems and their resolution.

Network and connect computers within organization to better communication.

Maintain computer peripheral devices like printers and resolve associated problems. Company : United International Trading & Contracting, Qatar Position : Document Controller

Duration : March 2020 to March 2021

Projects:

Construction Of Pilot Project For West Bay North Development Phase 1 Part 1 (Beach 2) Client: Public Works Authority (Ashghal)

Duties & Responsibilities:

Preparing the draft letter, material approval letter and uploading online.

Preparing different types of letters and memos and uploading it into CMS.

Preparing weekly and monthly reports.

Assisting in the establishment processes for review, approval and distribution of information.

Develops procedures and work instructions for the efficient and systematic control of technical records.

Managing and distributing document submittals from APMS (Ashghal Portfolio Management System).

Mark other transmittals for receipt information on the document register Ensure that all documents are well kept and systematically filled

Responsible for the registration of all incoming and outgoing documents, filling, and archiving

Keep documents the appropriate file and maintain a safe custody and confidently.

Receiving the online material approval request and quality checking of all the documents. Professional Experience:

Company : DOGUS ONUR JV, Qatar

Position : Document Controller

Duration : March 2015 to April 2019

Projects:

Construction & Expansion Of Al Rayyan Road Project Duties & Responsibilities:

Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).

Receive, log and distribute all incoming and outgoing Correspondences & Technical Transmittals.

Maintenance of controlled Document Register.

Allocates and controls the Document numbering system for the site work.

Develop and maintain the Document Management System.

Manage all flows of documents either in electronic form or on paper support. Maintain and manage electronic and hard copy documents as required.

Process incoming and outgoing documentation (registration in the DMS, internal and external distribution, archiving).

Maintaining a tracking facility to enable documents to be updated easily.

KBR-Share point – Correspondence handling, lesson learned submission.

Makes sure that controlled copies of latest approved documents and drawings are distributed

Makes sure that controlled copies of latest approved documents and drawings are distributed

internally and externally (Clients and Suppliers)

Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required

Monitor technical documents review and approval in accordance with agreed schedule

Establish & Maintain the Master Document Register in Cooperation with project Team.

Checking & Collection of obsolete Engineering Drawings for disposal to ensure the latest revision of Drawings are in use.

Company : Big Leap Solution Pvt ltd

Position : Admin/HR officer

Duration : June 2012 to February 2015

Duties & Responsibilities:

Provide general administrative and clerical support including mailing, scanning, faxing and copying to management

Maintain electronic and hard copy filing system

Open, sort and distribute incoming correspondence

Perform data entry and scan documents

Manage calendar for Managing Director

Assist in resolving any administrative problems

Run company’s errands to post office and office supply store

Answer calls from customers regarding their inquiries

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Schedule and coordinate meetings, appointments and travel arrangements for Managers

Maintain office supplies for department

Maintains the work structure by updating job requirements and job descriptions for all positions.

Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.

Prepares employees for assignments by establishing and conducting orientation and training programs.

Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions

Maintains human resource staff by recruiting, selecting, orienting, and training employees. Technical Qualification:

Diploma in Computer Application (MICROSOFT OFFICE)

Operating Systems - Windows,98, Windows XP and Windows latest versions

Diploma in Digital Imaging

Office Automation And DTP

AUTO CAD, REVIT

Software / Applications: APMS,PM WEB(ASHGHAL)/EBA,ACONEX,KBR SHARE POINT Personal Information:

Name : Gafoor Pc

Date Of Birth : 24/03/1989

Nationality : Indian

Passport No : S9831147

Visa Status : Transferable Visa

Marital Status : Married

Languages : English, Arabic, Malayalam &Hindi

I hereby declare that the information furnished above is true and correct to the best of my knowledge and belief.

Gafoor PC

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