Service Associate Accounting Intern

Hideyuki Howard Miyahara, MBA

* ********* *****; Oakland, NJ 07436

Phone: 201-***-**** E-Mail (preferred contact): ********@*****.***

Education

Rutgers Business School, Rutgers University, Newark, New Jersey

MBA in Professional Accounting, 8/2013 GPA: 3.07

Rutgers University, New Brunswick, New Jersey

●Bachelor of Arts – Political Science, 5/2006 GPA: 3.17

Professional Experience

Audible, Inc. – Newark, New Jersey 11/2022 to Present

Deal Operations Specialist (9-month Temp via Synergy Interactive)

●In-charge of contract processing for Japan and India.

●Communicate with Business partners, Content providers, etc.

●Involved in Deal Implementation Strategy & Execution

●Responsible for different aspects of Rights Management & Payment Operations

●Communicate with managers and relevant parties with Operational Reporting & Data Maintenance

●Provide General Support, such as data clean-up projects, ad hoc research, inquiry response, and trouble tickets.

ASPASIO Co. Ltd. – Tokyo, Japan 06/2020 to 09/2022

Associate (full-time)

●Involved with the creation of valuation reports and presentations for possible merger and acquisition targets.

●Oversee daily administrative operations regarding certain aspects of projects.

●Communicate in Japanese and English for smoother communication with overseas partners and clients.

●Review M&A contracts and summarize important points within such contracts.

●Represent the client's interest in meetings with third parties (such as law firms and accounting firms).

Pepper Food Service — Tokyo, Japan 09/2018 to 05/2020

Accounting Assistant (full-time)

●In charge of creating reports from overseas and translating currency exchange rates into journal entries.

●Handle expense reports and invoices in Japanese through the use of a Japanese ERP system (called OBIC).

●Translate financial reports and other documents (such as mail from overseas) from Japanese into English.

●Retrieve original source documents, such as invoices and expense reports.

●Use online Quickbooks to retrieve financial data from overseas subsidiaries and update financial figures in excel accordingly.

●Communicate with colleagues in Japanese on certain tasks and accounting procedures, such as the processing of an expense report or cash advance payments through OBIC.

Tesla Motors Japan 10/2016 to 06/2018

Service Associate (July 2017- June 2018) - Yokohama, Japan

Oversee and train others in the correct, current purchase order creation and invoice processing at the Service Center.

Held responsible for checking and submitting timesheets for at least 15 to 20 employees at the Service Center in a timely

manner.

Create reports with regard to incoming vendor invoices and the monthly status of 60 or more open purchase orders.

Troubleshoot and answer questions regarding contracts, procedures, invoice payments, expense reimbursements via

Concur, and purchase order creation.

Communicate in English to U.S. banks and customers to resolve issues that arise, such as the issuance of employee

corporate cards and customer concerns.

Put in charge (interim-basis) of allocating responsibilities in re-organizing inventory in the Parts area.

Perform daily inventory count to ensure the Service Center passes third-party audit compliance.

Perform other administrative duties, such as communicating with Tesla offices overseas and assisting other divisions, as

well as helping update the current database.

Continuously participate (almost on a weekly basis) in online and in-person training with regard to procurement

processes, procurement systems, and the latest vehicle technology.

Process incoming and outgoing inventory with accuracy and effectiveness.

Finance Support (Contract-based, October 2016-June 2017)

Sole person-In-charge of handling local Tokyo operations with regards to A/P vendor invoices, employee expense reports, and federal/ local tax payments.

Ensure that all original source documents are received, organized, and on file. From less than 15% in the beginning to

most recently more than 70% of original invoices, tax payment slips, and expense reports are accounted for.

Create pivot tables to ensure highly effective and accurate reporting for statistical analysis.

Communicate with local vendors and financial institutions in regards to invoice payments/ non-payments and bank

transactions in Japanese.

Ensure timely payment of invoices through communication with responsible parties involved inside and outside the company, and for quick turnaround for invoice payment by acting as an intermediary between requesters and approvers.

Setup accounts, name changes, and make timely payments at the bank window, such as tax and utilities.

Go through letters, e-mails, and invoices in Japanese to ensure proper handling and procedure of such documents.

Receive completed Japanese contracts for recordkeeping, and also send out contracts to be filled out by vendors.

Coordinate with other departments and take over some of their payment procedures for another department to ensure seamless payment process.

Develop training sessions for software applications used in creating expense reports (via Concur) and purchase orders (Warp Drive). Also organize training for instructing correct procedures in purchasing.

Troubleshoot and answer questions people have regarding contracts, procedures, invoice payments, expense

reimbursements, and purchase order creation..

Tricor Japan — Tokyo, Japan 1/2015 to 4/2016

Consultant (3/2016-4/2016) / Associate (4/2015-3/2016) / Accounting Intern (1/2015-3/2015)

Prepare 6 to 7 accounting reporting packages monthly in different formats for clients (including cost plus revenue entries).

Manage three accounts for banking services online and over-the-counter in Japanese and in English.

Create journal entries (such as for AP, GL, depreciation, and amortization), process expense reimbursement forms, and vendor invoices with MS Excel and ERP (MS Navision).

Coordinate monthly payment schedule with the client regarding salary, vendor invoice, and tax payments.

Establish seamless communication with other departments, such as the Payroll Division and the Tax Division, to ensure excellent client service and meet each client’s needs.

Prepare reports for Payroll, fixed assets schedules, and consumption taxes reports for the Tax Division.

Took charge of invoicing and creating procedures for a major client.

Train colleagues in invoicing and correspondence with a major client through direct face-to-face communication and through the creation of a detailed step-by-step manual.

BULLDOG TEX-MEX BBQ GRILL — Tokyo, Japan 8/2014 to 11/2014

Bookkeeper (part-time)

●Responsible for organizing source documents into appropriate binders.

●Create T-Ledger reports on daily transactions in assisting the restaurant's accountant.

●Prepare and recorded employee payroll onto Google spreadsheets.

●Decipher invoices from receipts that were in Japanese.

●Systematize and organize binders for easier accessibility.

Skills

Computer Skills: Microsoft Office (Proficient in Word, Excel, Outlook, PowerPoint, Access), MS Navision, SmartHR, Cybozu, Concur, QuickBooks, UNIX, HTML. For MS Excel, have advanced knowledge of Pivot Tables and Vlookup formula.

Language Skills: English (native), Japanese (business: verbal & written, approximately 8.5 years in Japan), Spanish (proficient: verbal & written, 5 years of study), Mandarin (introductory, 1 year of study).

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