NORA HUNTER

Katy, TX *****

713-***-****

advu3n@r.postjobfree.com

SUMMARY

Detailed and self-motivated Legal/ Executive Assistant eager to apply project management and organizational skills in a fast-paced on-site and/or hybrid environment. Seeking to utilize multi-faceted skillset to facilitate and anticipate the needs of executive(s) to seamlessly execute day-to-day operations while acquiring tenure and longevity. SKILLS

• More than 15 years supporting C-level in project management, legal, and financial services.

• Microsoft Office (Word, Excel, PowerPoint),

Acrobat, Adobe Photoshop, AutoCAD, ERP,

Bluebeam Revu, Exchange, Outlook, iManage,

Salesforce, SAP, SharePoint, QuickBooks, Visio)

• Calendar and Schedule Management

• Domestic and International Travel Coordination

• Notary Public

• Clean Driving Record

• Flexible Days, Hours

• First-Aid Certification

• Mission-Focused

• Service-Oriented

• Superior Work-Ethics

EXPERIENCE

PUFFER-SWEIVEN

Houston, TX

Contract Legal Assistant (Temp Assignment) 09/2022 to 12/2022

• Professional integrity and etiquette interacting with board members, partners, and different jurisdictions to maintain corporate status.

• Maintained database of company formation/incorporation/registration documents and ownership management data.

• Assisted in the preparation/negotiation/finalization of nonstandard NDAs including preparing and basic negotiation of standard terms in accordance with the guidelines set by company attorneys.

• Prepared standard contracts based upon pre-approved business terms (and assisted company attorneys as needed including Proposals and Letters of Awards.

• Tracked employee Professional Engineering Licenses for renewal.

• Used SharePoint and Cobblestone to collaborate in real-time with internal and external personnel. BDO

Houston, TX

Contract Legal Assistant (Temp Assignment) 04/2022 to 08/2022

• Provided support to three partners and ten case managers.

• Received clients and visitors, maintained professional relations with clients.

• Prepared engagement letters, client conflict checks, and setup clients in PeopleSoft.

• Processed, submitted and received client retainer invoice payments.

• Entered, edited, and finalized client invoices for monthly billing as directed by three partners.

• Scheduled meetings and conference room reservations for video/audio capabilities. B2Z ENGINEERING, LLC

Houston, TX

Laboratory Manager Assistant 04/2021 to 04/2022

• Provided project management support for Construction Material Testing (CMT) services for civil and transportation projects.

• Prepared Soils, Bases, Aggregates, and Concrete Reports for materials testing.

• Received and processed invoices, purchase orders, and ensured timely payment.

• Prepared, maintained and submitted monthly American Express expense reports.

• Ordered office supplies, and equipment to conduct operations. MATTHEWS LAW FIRM, LLP

Houston, TX

Temporary Legal Assistant 08/2020 to 03/2021

• Provided administrative support and conducted research to assist partner and two attorneys.

• Subpoenaed medical and billing records.

• Filed pleadings and paperwork with court clerk to meet strict deadlines.

• Handled telephone calls, meeting plans and conference organization requirements.

• Spoke to clients over the phone to conduct client intake.

• Prepared and edited documents including letters, briefs, pleadings, discovery, and reports. UBER

Houston, TX

Rideshare Driver 03/2020 to Current

• Observed and obeyed traffic rules and regulations to safely pick-up and drop-off passengers at various destination points throughout a diverse and populated metropolitan city. TECHNIPFMC

Houston, TX

Executive Assistant 01/2008 to 03/2020

• Supported and assisted C-Level managers, and senior engineers. Approximately 200+ employees.

• Arranged international travel and assisted with planning and scheduling of meetings and special events.

• Executed special projects in response to executive team and board member requests.

• Screened and responded to incoming calls and correspondence.

• Prepared and submitted expense reports for timely payment turnaround.

• Prepared and submitted immigration and visa application packages to process work visas for employees.

• Planned and organized company events (i.e., holiday party and Offshore Technology Conference).

• Drafted, edited documents, letters, and memos, etc. and drafted communications on behalf of executive.

• Assisted HR with new hire process for onboarding and coordinated logistics with IT and facilities. Projects completed:

• Chevron SAUX Platform Re-Feed and Detail Design Project

• PDVSA Mariscal Sucre Dragon Field Project

J. RAY MCDERMOTT, INC

Houston, TX

Senior Administrative Assistant 12/2006 to 01/2008

• Supported project managers, clients, and engineers. Approximately 150+ employees.

• Ensured conference rooms were equipped with audio/ video capabilities as needed.

• Attended conference events (i.e., OTC, Subsea Tieback Conference, and holiday party). VALKYRIE COMMISSIONING SERVICES

Houston, TX

Executive Assistant 07/2004 to 12/2006

• Supported vice president and operations manager with calendar, travel, and expenses.

• Ordered and maintained office and kitchen supplies.

• Packaged and shipped USPS, DHL, FedEx, or hot shot service for overnight or same-day deliverables. NEURODEVELOPMENT THERAPY SERVICES, INC

Houston, TX

Scheduler 10/2003 to 06/2004

• Scheduled occupational, physical, and speech therapy for physical, occupational, and speech therapy.

• Answered and managed incoming calls and handled matters of a routine matter.

• Responsible for insurance verification, check-in/check-out of patients, patient claims and appeals. MERRILL CORPORATION

Houston, TX

Customer Service Representative 08/2000 to 10/2003

• Prepared financial documents for Securities and Exchange Commission government filings including printing, preparation, and production of financial reports (paper and EDGAR format).

• Interfaced in-house with attorneys and investment bankers from various companies to file financial statements.

• Edited and redlined documents related to offerings, mergers, acquisitions, 10Ks, 10Qs, proxy statements, annual reports, press releases, memorandas, purchases, and sales agreements.

• Collaborated with internal sales, composition, and printing group departments.

• Used job control system to schedule, track, and monitor job progress to keep projects on track.

• Printed and distributed filed financial documents via USPS, DHL, or hot-shot service. EDUCATION AND TRAINING

ASSOCIATE OF SCIENCE: DESIGN AND DRAFTING TECHNOLOGY 05/2016 Houston Community College, Houston, TX

CERTIFICATION: CERTIFIED BUSINESS PROFESSIONAL PROJECT MANAGEMENT 05/2015 Houston Community College, Houston, TX

LANGUAGES

Spanish (reading, writing, and speaking) - fluent

WEBSITES, PORTFOLIOS, PROFILES

• https://www.linkedin.com/in/nora-hunter

CERTIFICATIONS

• Certified Notary Public - Commission ID# 11335897 - Exp. 2024 REFERENCES

Available upon request

Contact this candidate