Service Representative Executive Assistant
Resume:
NORA HUNTER
Katy, TX *****
****.*.******@*****.***
SUMMARY
Detailed and self-motivated Legal/ Executive Assistant eager to apply project management and organizational skills in a fast-paced on-site and/or hybrid environment. Seeking to utilize multi-faceted skillset to facilitate and anticipate the needs of executive(s) to seamlessly execute day-to-day operations while acquiring tenure and longevity. SKILLS
• More than 15 years supporting C-level in project management, legal, and financial services.
• Microsoft Office (Word, Excel, PowerPoint),
Acrobat, Adobe Photoshop, AutoCAD, ERP,
Bluebeam Revu, Exchange, Outlook, iManage,
Salesforce, SAP, SharePoint, QuickBooks, Visio)
• Calendar and Schedule Management
• Domestic and International Travel Coordination
• Notary Public
• Clean Driving Record
• Flexible Days, Hours
• First-Aid Certification
• Mission-Focused
• Service-Oriented
• Superior Work-Ethics
EXPERIENCE
PUFFER-SWEIVEN
Houston, TX
Contract Legal Assistant (Temp Assignment) 09/2022 to 12/2022
• Professional integrity and etiquette interacting with board members, partners, and different jurisdictions to maintain corporate status.
• Maintained database of company formation/incorporation/registration documents and ownership management data.
• Assisted in the preparation/negotiation/finalization of nonstandard NDAs including preparing and basic negotiation of standard terms in accordance with the guidelines set by company attorneys.
• Prepared standard contracts based upon pre-approved business terms (and assisted company attorneys as needed including Proposals and Letters of Awards.
• Tracked employee Professional Engineering Licenses for renewal.
• Used SharePoint and Cobblestone to collaborate in real-time with internal and external personnel. BDO
Houston, TX
Contract Legal Assistant (Temp Assignment) 04/2022 to 08/2022
• Provided support to three partners and ten case managers.
• Received clients and visitors, maintained professional relations with clients.
• Prepared engagement letters, client conflict checks, and setup clients in PeopleSoft.
• Processed, submitted and received client retainer invoice payments.
• Entered, edited, and finalized client invoices for monthly billing as directed by three partners.
• Scheduled meetings and conference room reservations for video/audio capabilities. B2Z ENGINEERING, LLC
Houston, TX
Laboratory Manager Assistant 04/2021 to 04/2022
• Provided project management support for Construction Material Testing (CMT) services for civil and transportation projects.
• Prepared Soils, Bases, Aggregates, and Concrete Reports for materials testing.
• Received and processed invoices, purchase orders, and ensured timely payment.
• Prepared, maintained and submitted monthly American Express expense reports.
• Ordered office supplies, and equipment to conduct operations. MATTHEWS LAW FIRM, LLP
Houston, TX
Temporary Legal Assistant 08/2020 to 03/2021
• Provided administrative support and conducted research to assist partner and two attorneys.
• Subpoenaed medical and billing records.
• Filed pleadings and paperwork with court clerk to meet strict deadlines.
• Handled telephone calls, meeting plans and conference organization requirements.
• Spoke to clients over the phone to conduct client intake.
• Prepared and edited documents including letters, briefs, pleadings, discovery, and reports. UBER
Houston, TX
Rideshare Driver 03/2020 to Current
• Observed and obeyed traffic rules and regulations to safely pick-up and drop-off passengers at various destination points throughout a diverse and populated metropolitan city. TECHNIPFMC
Houston, TX
Executive Assistant 01/2008 to 03/2020
• Supported and assisted C-Level managers, and senior engineers. Approximately 200+ employees.
• Arranged international travel and assisted with planning and scheduling of meetings and special events.
• Executed special projects in response to executive team and board member requests.
• Screened and responded to incoming calls and correspondence.
• Prepared and submitted expense reports for timely payment turnaround.
• Prepared and submitted immigration and visa application packages to process work visas for employees.
• Planned and organized company events (i.e., holiday party and Offshore Technology Conference).
• Drafted, edited documents, letters, and memos, etc. and drafted communications on behalf of executive.
• Assisted HR with new hire process for onboarding and coordinated logistics with IT and facilities. Projects completed:
• Chevron SAUX Platform Re-Feed and Detail Design Project
• PDVSA Mariscal Sucre Dragon Field Project
J. RAY MCDERMOTT, INC
Houston, TX
Senior Administrative Assistant 12/2006 to 01/2008
• Supported project managers, clients, and engineers. Approximately 150+ employees.
• Ensured conference rooms were equipped with audio/ video capabilities as needed.
• Attended conference events (i.e., OTC, Subsea Tieback Conference, and holiday party). VALKYRIE COMMISSIONING SERVICES
Houston, TX
Executive Assistant 07/2004 to 12/2006
• Supported vice president and operations manager with calendar, travel, and expenses.
• Ordered and maintained office and kitchen supplies.
• Packaged and shipped USPS, DHL, FedEx, or hot shot service for overnight or same-day deliverables. NEURODEVELOPMENT THERAPY SERVICES, INC
Houston, TX
Scheduler 10/2003 to 06/2004
• Scheduled occupational, physical, and speech therapy for physical, occupational, and speech therapy.
• Answered and managed incoming calls and handled matters of a routine matter.
• Responsible for insurance verification, check-in/check-out of patients, patient claims and appeals. MERRILL CORPORATION
Houston, TX
Customer Service Representative 08/2000 to 10/2003
• Prepared financial documents for Securities and Exchange Commission government filings including printing, preparation, and production of financial reports (paper and EDGAR format).
• Interfaced in-house with attorneys and investment bankers from various companies to file financial statements.
• Edited and redlined documents related to offerings, mergers, acquisitions, 10Ks, 10Qs, proxy statements, annual reports, press releases, memorandas, purchases, and sales agreements.
• Collaborated with internal sales, composition, and printing group departments.
• Used job control system to schedule, track, and monitor job progress to keep projects on track.
• Printed and distributed filed financial documents via USPS, DHL, or hot-shot service. EDUCATION AND TRAINING
ASSOCIATE OF SCIENCE: DESIGN AND DRAFTING TECHNOLOGY 05/2016 Houston Community College, Houston, TX
CERTIFICATION: CERTIFIED BUSINESS PROFESSIONAL PROJECT MANAGEMENT 05/2015 Houston Community College, Houston, TX
LANGUAGES
Spanish (reading, writing, and speaking) - fluent
WEBSITES, PORTFOLIOS, PROFILES
• https://www.linkedin.com/in/nora-hunter
CERTIFICATIONS
• Certified Notary Public - Commission ID# 11335897 - Exp. 2024 REFERENCES
Available upon request
Contact this candidate