Administrative Assistant Office Manager

Margarita Araya

Office Manager

advtpd@r.postjobfree.com

781-***-**** • Watertown MA

Qualifications

Summary

A proactive and skilled office manager with 25+ years of experience in providing administrative support activities. Adept strongly contributes to a fast-paced, multi-tasking workplace requiring rapid turnaround efficiencies. Proficient in MS Office Suite, NetSuite, and SAP Concur.

Career

Experience

Career

Experience

Office Manager 2021 -Present

PSMJ

Perform a variety of administrative tasks. Maintained and update MS Outlook calendars. Greeted clients and visitors, answered questions and notified of visitor arrival.

Scheduled all meetings and conference rooms. Consulted with IT to resolve any issues or problems with computers and office equipment. Engaged in the onboarding and orientation of new hires.

Monitored consumption of office supplies and requisitioned consumables and equipment.

Assist with some accounting processes posting payments in QuickBooks, and running payment reports from PayPal Manager, and WePay.

Plan in-house or off-site celebrations, conferences, and parties.

Office Manager 2019 – 2021

Escalent (formerly Market Strategies International), Cambridge, MA

Oversee all administrative and office support activities in a high-energy environment with tight deadlines. Supervise Accounts Receivables and resolve discrepancies or notify management of significant concerns.

Perform accounting tasks using NetSuite and SAP Concur to prepare reports, update accounts, and support administrative functions.

Serve as an Administrative Assistant to Accounts Payable and Finance. Assist with Project request configurations. Liaise with office sub-tenants to handle concerns and issues. Interact with third-party vendors and similar provider-related services.

Maintain and organize meetings and travel calendars for senior management. Reconcile credit card purchases with billing statements and receipts. Investigate discrepancies and report inconsistencies to department managers.

Assist with the process to interview, select, onboarding, and train new employees. Supply administrative training and basic IT computer station configuration and installation.

Plan in-house or off-site celebrations, conferences, and parties.

Senior Administrative Assistant (Temp) 2019 - 2019

Massachusetts Institute of Technology, Cambridge, MA

Tasked to perform a variety of administrative tasks. Also handled security access requests to the facility. Maintained and update MS Outlook calendars. Greeted clients and visitors, answered questions and notified of visitor arrival.

Scheduled all meetings and conference rooms. Consulted with IT to resolve any issues or problems with computers and office equipment. Engaged in the onboarding and orientation of new hires.

Monitored consumption of office supplies and requisitioned consumables and equipment. Processed invoices and requisitions (B2P/Atlas). Coordinated financial matters related to events, purchases, and payments.

Assisted colleagues use SAP Concur to prepare and submit expense reports. Coordinated facility preparation, logistics, and meeting materials for conferences and prepared necessary materials.

Planned and organized conferences and parties for both in-house and off-site venues.

Office Manager 2018 – 2019

Encourage Capital, LLC, New York City, NY

Proactively managed all office operations and procedures. Conducted various administrative support functions, including copying, and arranging travel plans for employees. On a regular schedule, requisitioned equipment and office supplies.

Monitored Accounting to ensure vendor payments were accurate and complied with invoice schedules. Liaised with facility management vendors, including catering, cleaning, and security, to ensure consistent and appropriate support.

Assisted in the onboarding of new hires. Interacted with new subtenants to ensure all building and equipment configurations were correct and operating correctly. Coordinated with the IT Department for all aspects of computer and office equipment. Assisted colleagues to use SAP Concur to submit expense reports.

Maintained the overall status of the office environment. Interacted with facilities or third-party vendors to perform construction and/or repairs. Responded to questions concerning office management issues.

Greeted clients and visitors and escorted them to the appropriate department or individual. Reserved and scheduled meetings and conference rooms. Planned in-house and off-site activities, including parties, conferences, and celebrations.

Office Manager 2012 – 2018

Market Strategies International, Cambridge, MA

Supervised office operations for a busy, high-energy office and performed job duties requiring tight deadlines. Managed daily calendars for senior management.

Prepared travel arrangements, accommodations, and vehicle rentals for senior management. Documented expense reports and reconciled management credit card purchases.

Coordinated office candidate interviews. Onboarded selected candidates, provided basic computer IT configuration, and engaged in administrative training and support.

Oversaw Accounts Receivables. Also managed third-party vendor relationships and ensured proper support to business requirements. Tasked to verify correct and timely payment to vendors.

Served as the liaison to the office sub-tenants and ensured all office/building arrangement was suitable to client requirements.

Planned in-house or off-site activities, including celebrations and conferences.

Certifications

Administrative Assistant

Staten Island Community College

New York, NY (2019)

Medical Interpreter

Cross-Cultural Communication Institute

Woburn, MA (2012)

Real Estate

Learning Group

Vina del Mar, Chile (2004)

Paralegal

Northeastern University

Burlington, MA (2001)

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