Personal Assistant Hr
Resume:
pg. *
RESUME
CHE WAN MOHD FAREZUL SHAHRIL BIN CHE WAN FADZAL
(Current Location)- KOTA DAMANSARA, PETALING JAYA, SELANGOR
(Hometown) -KUALA TERENGGANU, TERENGGANU
HP NO: 012-***-****
E-mail: ***************@*****.***
SUMMARY
Previously, worked for Clinical Research Malaysia (CRM), Company under Ministry of Health (MOH) playing a generalist role including manage payroll, compensation and benefit, recruitment, training and any other hr related matter. Past before he also working with Corporate Shared Services (CSS) managing end to end payroll processes for six subsidiaries of Khazanah Bhd. Started his career in 2001 as Technical Clerk and later moved into human resources exploring various industries including shipping/logistics, oil and gas and fast-moving consumer good company before joining the CSS; all in human resources field. With having specialties skills in payroll with multiple skill using different payroll software such as SAP, Quickpay, BOSS.NET and HRIS systems, he will be the right candidate for your HR team members and leaders. PERSONAL PARTICULAR
Nationality :
Religion :
Health :
Race :
Marital Status :
Malaysian.
Muslim.
Excellent.
Malay.
Married.
PERSONAL TRAITS
• A diligent, hardworking, caring person with a good sense of humor. Able to interact and work well with people at all level.
• Finish the job follows the time line.
• Able to work under pressure, tight deadline, stay late at office and with minimize supervision.
• Passion to make job processing better, systematic, organized and etc. SKILL
Computing/Skill : Advance in Microsoft Office (Word, Excel, Power Point & Outlook).
: Intermediate in drawing program/software (Macromedia Flash 5, Adobe and Paint).
: Experience 3 years in SAP System (Material Management Module-MM, Human Resource Module-Payroll, Hiring, Employee Master Data, Organization Development).
: HR32 Profile system (Human Resource Module).
: Boss.Net – Payroll Software, Personal Master Data.
: Orisoft Payroll Software, Quickpay, UBS.
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EDUCATION BACKGROUND
General Academic : 1) Diploma of Marketing-1998 until 2001 Business School,
Kolej Ugama Sultan Zainal Abidin (KUSZA)
Gong Badak,
Terengganu.
2) Certificate of Safety and Health Officer (SHO)
National Institute of Occupational Safety and Health
(Niosh), Bangi
COURSE / TRAINING
• 6hb June 2005 : Microsoft Excel 2000 Intermediate.
• 28hb-29hb June 2005 : Microsoft Excel 2000 Advanced.
• 28th January 2014 : Major Emergency Management (Tier II Integrated Drill)
• 9 – 11 October 2018 Industrial Relation Convention – MECA, Royale Chulan Damansara
•
12 & 12 March 2019
:
Handling Payroll According to Malaysia Laws + Final Tax Workshop, Istana Hotel, KL
• 16 & 17 April 2019 : Bootcamp MECA Industrial Relation 4.0, Pullman Hotel Bangsar
• 29 & 30 May 2019 : Termination of Employment Training, Pullman Hotel Bangsar
• 31 July & 1 August 2019 : Living the CRM's Core Values & Code of Conduct
• 7 & 8 August 2019 : ISO 9001:2015: Internal Quality Audit (IQA) Training -2019
• 31 July & 1 August 2019 : Living the CRM's Core Values & Code of Conduct
• 15 January 2020 : FMM-Deloitte Seminar Employer’s 2019 Income Tax Reporting MEMBER/PROFFESIONAL BODIES
• Niosh – Oil and Gas Safety Passport (OGSP) Level 1. Expiry Date 05.11.2017 WORKING EXPERIENCE
1. Asst. HR Manager – SRW Holding Sdn Bhd (Petaling Jaya, Sel) Jan 2021 – Dec 2022
Job description:
• Startup company. Setting up the HR Dept, Finance and Legal Department.
• Manage day to day HR operation.
• Implement new policy for HR ie. Company handbook, WFH policy, payroll system. This inclusive acquire system accounting SQL system, Finance SOP.
• In-charge for Legal Department and Finance Department. 2. Assistant HR Manager – Arkema Thiochemicals Sdn Bhd, (Kertih, Terengganu) 28 October 2019 – 1 May 2020 (200 HC)
Job description:
• Overseeing all function and ensure daily HR operational run.
• Employment Visa. Overseeing and review on the Expatriate for employment pass, dependant pass, social visit pass, special pass, and etc. Stage application submission - To upload full passport copy, Immigration Department of Malaysia's employment contract, academic certificate, and latest resume, fill up the employment and passport details and payment submission.
• 2nd stage application submission – Payment and Passport Endorsement and Collection to Immigration Department of Malaysia. Pass Cancellation – Cover letter and passport submission along with Acknowledgement. Letter or Flight Ticket to initiate the cancellation.
• Providing the staff verification and visa letter for expatriate who needs assistance in order for Resume/CWMF/2023/01/19
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travelling required.
• Special Pass – To process and apply the Special Pass for overstayed employee. Transfer of Endorsement – To apply for those who have renewed or change their passport to transfer the visa sticker
• Payroll Administration. Review all wages payment for staff at site plant and KL office including overtimes, allowances, new joiner, resigned, AWS, end to end. Also, process for statutory payment
(EPF, Tax, EIS, Socso, and HRDF) and other contribution bodies such as Zakat.
• Prepare EA forms including declaration information benefit in kind and assisting the employee to do the yearly declaration. Maintains employee confidential and protects payroll operations by keeping information confidential.
• Change Management. Involve indirectly in the whole process of new structure to ensure businesses successfully transition and to adapt any changes that may occur especially in the HR process which can for the whole plant system process.
• Updated data changes into the system such as payroll system for new joiner, resignation, staff movement etc. Prepare P-File for new joiner, updating existing staff P-File for any updates document. Preparing and review payroll report for Finance Department once payroll completed.
• Recruitment. Overseeing and review on the recruitment process starting from Manpower Request, request for approval, advertise to Jobstreet, screening the candidate, revert shortlisted CV to hiring manager, arrange for interview, preparing offer letter and conduct New Joiner Induction.
• Employee Performance Management. Lead in the staff briefing in order to brief new system, Success Factor (SF), on how to use SF etc.
• Training and Development. Identifies and assess training needs within the company in conjunction with seniors’ management. Research and organize employee-training programs with external training providers. Organize training and induction for new hires.
• Reviews compensation and benefits by conducting an annual benchmarking exercise.
• Keeps updated with current company’s organization structure, personnel policy and employment laws.
• Security and Plant Headcount Movement. Monitor and updated plant headcount movement twice a day at 10.00 am and 4 .00 pm to the related department for safety requirement.
• Administration. Prepare letter such as Offer Letter, Resignation Letter, Medical Letter, any other ad-hoc letter.
• Assist in preparing staff nametag for new joiner.
• Reporting. Review weekly monthly HR report.
• Attend HOD weekly HOD Meeting.
• Any other matter as requires by stakeholder.
3. HR Executive – Clinical Research Malaysia (Bangsar South, Kuala Lumpur) (Contract)- Quickpay (Payroll System) (200 HC)
23 July 2018 – 27 October 2019
Job description:
• Be the HR Business Partner (HRBP) for all business units and enabling functions on all HR related matters.
• Prepare monthly payroll for all employees and ensure verification and approval are obtained before every payout. (total 170 staffs)
• Compile and prepare yearly review on MRP (market reference point) and (FSR) Functional Salary Range for all employees based on available market data.
• Liaise with Government bodies on all statutory requirements & monthly payment submissions on timely manner with accuracy.
• Change Management. Involve indirectly in the whole process of new structure to ensure businesses successfully transition and to adapt any changes that may occur especially in the HR process.
• Compile compensation and benefits data for analysis and proposal including but not limited to leave entitlement, salary and benefits trend and employee related statistical data such as length of service, staff turnover, gender ratio, etc.Drive innovative recruitment process end to end until offer acceptance, resignation process until completion of exit interview process with leavers. Resume/CWMF/2023/01/19
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• Manage query management related to compensation & benefits including payroll, leave entitlement, medical and insurances.
• Coordinate HR induction, external & internal training preparation, coordination and documentation.
• Handle insurance matter such as insurance claim, inpatient hospitalization process, involve in discussion with insurance company prior company's insurance renewal.
• Responsible for daily HR correspondence and documentations which includes but not limited to, staff employment.
• Assist the Head of HR to review existing benefits and make proposal to upgrade the benefits based on company's budget allocation and industry current trends.
• Assist the Head of HR to develop, coordinate and execute HR programs & activities.
• Assist the Head of HR to review and update policies and procedures to reflect the latest changes agreed upon by the management.
• Assist the Head of HR in carrying out compliance and disciplinary related matter including investigation and necessary documentation.
• Work with Head of HR and auditors on required HR related documentation as and when required.
• Execute relevant HR related administration and operational activities as and when required. 4. HR Executive, CSS (Corporate Shared Services), Human Capital Management (HCM) – Agrifood Resources Holdings Sdn Bhd (ARH). (Puchong, Selangor) (SAP, Quickpay, UBS Sage-Payroll System) (1,200 HC)
29 May 2017 – 13 July 2018. (Contract)
Job description:
• Manage end to end payroll process for:
1- Blue Argipelago Berhad
2- Arca Biru Sdn Bhd
3- Isharp Sdn Bhd
4- AB Hatchery Sdn Bhd
5- Cold Chain Network Sdn Bhd (CCN)
6- Malaysia Agrifood Corporation Berhad (MAFC)
PAYROLL MANAGEMENT/RECONCILATION FINANCE REPORT (SAP/QUICKPAY/UBS)
• Run payroll for multiple companies on monthly basis. This including checking overtime and attendance, allowances, new hire, new resigned, staff movement, unpaid leave, staff claims and another factor that implicate in monthly payroll processing.
• Produce payroll report including payroll detail report, payroll summary report, total headcount, new hire report, new resigned report.
• Produce statutory report including for EIS Monthly Contribution, EPF Monthly Contribution, Socso Monthly Contribution, LHDN Deduction, HRDF, PTPTN, Zakat, Tabung Haji and etc.
• Checking process with all the payroll report with previous payroll report.
• Manage to obtain payroll approval on time.
• Produce payslip to staff and manage to distribute it.
• Produce report for finance for reconciliation matter.
• Produce and distribute EA Form for all employees.
• Produce data and submit Form E for all relevant companies.
• Attend any staffs and finance department related with payroll matters.
• Attend audit requirements on the payroll matters. LEAVE MANAGEMENT.
• Updates leave entitlement for employees in manual form, system and intranet.
• Attend any query on the Leave matter.
• Do calculations for Leave encashment for resignation staffs. CLAIM MANAGEMENT (STAFF BENEFIT RELATED CLAIM)
• Checking staff claim on the process and entitlement.
• Updated claim record for ensure not to exceed their limits. Resume/CWMF/2023/01/19
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• Attend any query related with claim matters.
INSURANCE MANAGEMENT
• Manage staff claim submission on the insurance/medical claim submission.
• Updates on the enrollment and termination insurance.
• Attend staff query related with insurance.
CHANGE MANAGEMENT
• Involve indirectly in the whole process of new structure to ensure businesses successfully transition and to adapt any changes that may occur especially in the HR process i.e Payroll, Compensation and Benefit module. OTHER HR MATTER
• Assist to produce various type of letter such as resignation letter, confirmation letter, verification letter etc.
• Extract data for any ad-hoc report request.
• Involves in other activities such as updating patching SAP systems for Payroll purposes.
• Involves in implementing E-Leave systems.
• Process and distribute EA Form for all employees, process on the company BE Form and managed on the Form E Submissions.
• Any other task required from supervisor.
5. Employee Master Data and Admin Specialist – British American Tobacco (BAT) Aspac Svcs Sdn Bhd (TPM Bukit Jalil, Kuala Lumpur)-Success Factor (SF) 16 June 2016- May 2017. (Contract)
Job description:
• Maintain master data configuration ensuring master data sync between SuccessFactors and other systems
• Oversees all activities related to HR data and workforce administration services including by supporting the Business in the transaction of mass data change activity.
• Supports Employee Admin and Master Data Lead in developing and implementing data management plan, including the approach to and execution of data archiving and record retention
• Delivers the regular reconciliation of HR Data.
• Change Management. Involve indirectly in the whole process of new structure to ensure businesses successfully transition and adapt to any changes that may occur especially in the Master Data process. 6. Human Resources Services -Kebabangan Petroleum Operating Company Sdn Bhd-SAP (Payroll System) (350 HC)
16th December 2013-15th December 2015. (Direct Hire/Contract) (KLCC, Kuala Lumpur) Duties include:
• Covering around 400 staff in Malaysia, including site office at, Integra @ Intermark Jalan Tun Razak, MHHE Pasir Gudang-Johor Bahru, Supply Base Labuan, and Kota Kinabalu Office.
• Currently KPPOC have three type of staff. - Permanent, Direct Hire and Secondee. PAYROLL PROCESSING/MAINTAIN MASTER DATA - PA40/PA30/PA20 (SAP SYSTEM)
• Create New Employee Master Data (New Hire). Upon new joiner, we will create new master data for new staff. This process includes compute all personal information, family detail, emergency contact detail, next of kin detail, bank detail, statutory detail, salary detail and etc.
• Terminate Employee Master Data (New Resignation, End of Contract, Termination). For a new resignation staff, we will compute last days in the office into system during salary processing period.
• Compute manually on overtime, additional allowance, increment, promotion, changes of position, changes of department, marital status, new baby born and etc.
• Compute manually on deduction for unpaid leave, CP38, zakat deduction, Tabung Haji deduction and etc.
• All the manual calculation will be made first on the different form such as over time form to ensure the figure was accurate before compute it.
• Payroll processing. Our cut-off date in accepting information for the changes will be by 12th every Resume/CWMF/2023/01/19
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month. Once all the data has been computed, first salary processing will be run via simulation data. The checking will be done on the data either its success or not. Report will be print out and will be populated using A3 paper (for HR/Payroll file) and A4 paper (for Finance file), including statutory report such as KWSP, Perkeso, Lhdn, Hrdf, Tabung Haji, Zakat and Ptptn.
• These reports will be cross checking with last month salary master report to see the variance/different.
• Once verified, these reports will be submitting to Senior Manager HR, for verified and submitted to General Manager Corporate and Services for approval.
• Once approved, the A4 report will be submit to Senior Executive Finance for payment processing. Submission through system also must be done to allow data capturing by Finance for pay-out on net pay salaries to all staff by 25th every month to all kind of bank.
• Payment for the statutory also be made via online through CIMB Biz before 15th every month.
• Data submission on the statutory also be made via online either through email or system submission via statutory system itself.
• Staff can view, print and save their monthly salary pay slip via Employee Self Service (ESS) Portal a days after salary crediting to their bank account.
• Once the process done, all these reports, form on the Overtime, changes of bank account, new joiners’ information, unpaid leave, CP 38, deduction for Zakat, Tabung Haji, Ptptn, and etc. and copies of receipt payment on the statutory will be filing together into payroll data monthly report. LEAVE MANAGEMENT (SAP SYSTEM)
• All staffs leave application done through Employee Self Service Portal (ESS).
• Through ESS, staffs can apply leave type such as Annual Leave (AL), Half Day Annual Leave, Medical Leave (MC), Half Day Medical Leave, Hospitalization Leave (HL), Unpaid Leave (UL), Half Day Unpaid Leave, Replacement Leave (RL), Compassionate Leave (CL), Haj Leave, Marriage Leave, Nature Disaster Leave and etc.
• All the description off all leave type and the requirement for leave taken has been put into the portal itself, in order to assist staffs during apply the leave itself.
• If the application on the leave was not success, my part will communicate with staffs to assist them as and when required.
• For the Unpaid Leave, it will link directly with payroll module for the calculation. Every Unpaid Leave application will require General Manager Approval and once approved, the email notification will be sent out to payroll for payroll alert and processing. These applications also will be appear at staff monthly salary pay slip once these be taken and approved.
• Those for the new joiner, who joined in the mid-year will be allocated with prorated leave entitlement for the Annual Leave. For staff joined who joined beginning of the year such as January will getting full entitlement on their Annual Leave.
• For those who will resign, end of contact, I will be notified them on the leave balance for these purposes. If they can’t clear the leave balance, the leave pay will be made via payroll process but with approval from Head of Department.
• Before 10th of every month report for leave taken will be prepared and verified, then it will be submitted to Safety and Health Department for total man hour calculation and etc.
• Once submitted it will be print out for filing into the Monthly Leave Taken Report. INSURANCE MANAGEMENT (AIA INSURANCE-RED CARD)
• All staff, spouse and children (up to 19 years old) will be covered with the company insurance.
• The coverage including for outpatient with unlimited value, RM50K for Group Hospitalization and Surgical (GHS) for each member for yearly, RM250K Group Term Life Insurance (GTLI) for staff only. These coverages also covered at specialist clinic with AIA – Red Card only. For specialist, staff are required to request Guarantee Letter (GL) from AIA, 2 days before proceed to appointment date. The request can be made via email or phone.
• Staff who not able to obtain GL during their admission will require to do a claim later. I will communicate will related staff in assisting them to complete the claiming process with AIA.
• For the new joiner, I will prepare the request with AIA for their AIA card. The registration will be made via online submission through AIA Portal. Within one week, AIA will send the card to the office and I will distribute the card the related staff. During the time they don’t have the card, staff can pay and claim, but they are required to go at AIA panel clinic only.
• Staff who lost their AIA card also will getting replacement card. Staff need to report to HR Payroll
(myself) on these issue via email or verbal. Once complaint received, I will request with the AIA immediately through their AIA portal and the follow-up also be done via email and phone to the Resume/CWMF/2023/01/19
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agent.
• Upon staff leaving the company due to resignation, end of contract and etc., the termination of the AIA card will be made once staff was officially last days in office. The date for these termination also same with their last day in payroll system.
• AIA Insurance contract also will be renew on yearly basis. These exercise will be conduct by us with support from Contract and Supply Chain Department on the tendering purpose. EXIT CHECKLIST (KPOC INTRANET HUB PORTAL-Share Point)
• The exit checklist purposely for the staff when they will leave the companies. The triggering will be done by myself two months before last days in office.
• During this process, I will send email notification to staff to inform their leave balance so that they can plan their leave accordingly. Once finalized, the triggering on the exit checklist will be made. Once the process run, it will automatically notify several departments, such as Finance Department, IT Department, Admin Department and Secretary to their department.
• These purposely to alert these related department to prepare necessary hand over, outstanding payment, returning any belonging item to the company. WEEKLY SHARING ARTICLES –The Star –HR Articles
• My self will purchase The Star newspaper on every Saturday. These was a HR Slot on every Saturday The Star newspaper that can be shared among HR member for their knowledge.
• These also can put our HR member information up to date.
• I will scanned and put these information into the KPOC Intranet Hub Portal. Once finish, I will email the link to all HR member for their reading.
CREATE VENDOR (KPOC INTRANET HUB PORTAL-Share Point)
• Create Vendor thru Hub. This process is to help Finance Division in processing the staff claim
• I will create into KPOC Intranet Hub Portal especially for new joiner staffs which required to put staff full name, bank detail with attached payroll information form.
• Once finish, it automatically sent to Sen. Exec HR for verifying and then auto submit to Finance for their processing.
CHECKING AND VERIFYING STAFF BENEFIT CLAIM
• Being a front person on enforcing company policy on staff benefit including on staff entitlement such as Dental, Optical, Education Assistance, Maternity Claim, Home Leave Passage, Mobilization and Demobilization. Also verify staff claims on benefit related matter before submitting to Finance Division.
• All these benefit claim will be recorded in the excel table to ensure the entitlement will not burst or exceed.
• After checking submission to the Finance will be made in 2 working days and Finance department will process the payment to the staff according their work flow procedure.
• If the claim burst or need attention from management, I will highlight the cases to the superior, so they can bring this issue during HR meeting with top management for their decision. INDUCTION FOR NEW JOINER
• New Comer Process-This including briefing to new staff on payroll process, leave process, claim process, insurance process and etc.
• During these processes, all the information provided from new staffs, will be verified with them, to ensure the information provided are up to date.
• During these processes, I also collect any other related document from new hire for payroll/hr purposes.
• All inquiry on the related areas also will be explained during this process. MAINTAINING/UPDATING STAFF EMERGENCY BOOKLET
• Updated and maintain Emergency Contact Booklet.
• This booklet will function during emergency cases such as drill exercise and real emergency situation.
• This booklet contains list of staff emergency contact, list of next of kin for staff, permanent Resume/CWMF/2023/01/19
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address and emergency address, mobile number and etc.
• This required to be updated in every month. Upon updated completed in every month, i will print out 5 copies and distributed to the key person including Senior Manager HR, Relative Response Team
(RRT) and etc. for their references.
CHANGE MANAGEMENT
• Involve indirectly in the whole process of new structure to ensure businesses successfully transition and to adapt any changes that may occur especially in the HR process i.e Payroll, Compensation and Benefit module. ANY OTHER TASK
• Enhancement SAP PAYROLL Process. On monthly basis, I will work out with SAP consultant in making the process/work flow better.
• These including, on the Leave Management System, Payroll processing, Integrated Unpaid Leave with Payroll Master Data.
• I also involved in E-Claim project. These project purposely to replace conventional process for Staff Claim including on the benefit Staff Claim, which successfully integrated with Employee Self Service Portal (ESS)
• As an HR, I also involve in other areas such as committee in Family Day activities.
• I also taken any other special task which requires from management such as involving in Mobilization staff from Pasir Gudang Site Office to Kota Kinabalu Operation Office. 7. HR Executive-Nippon Express (M) Sdn Bhd (Subang Jaya, Selangor)-(BOSS.NET) September 2012 – December 2013 (In Total 1200 HC)
Duties include:
• Job duties covering more than 1000 staff in Malaysia.
• Updated Staff Personal File for ISO process.
• Using Boss.Net for staff personal particular including salary payout, staff leave and festive advance.
• Prepare staff ID for new staff, replacement ID due to broken using Evolis Zenius.
• Create new staff profile particular data in Boss.Net for new joined staff and updated existing profile.
• Update staff leaves record on Boss.Net system and also at manual form and same time update leave balance report for quarterly basis.
• Download and pairing on thumb print for Time Attendance Management System Module in Boss.Net on daily basis for all branches.
• Prepare report for new join and resign staff on monthly basis.
• Assist in monthly payroll processing on checking salary master data, print out pay slip and distribute to staff and branches, checking on EPF deduction monthly, SOCSO deduction, Tabung Haji deduction, Income Tax PCB, PTPTN, PPZ.
• Prepare letter of appointment, confirmation letter for staff, authorization letter, increment letter and etc.
• Maintain employee payroll records accurately and complying with the Statutory Requirements and Service Level Agreement, mutually agreed in the employment contract.
• Monitor day-to-day ISO process and requirement in payroll.
• Liaise with branches HR Rep in pertaining daily issue.
• Attend to and process customer inquiries and requests by applying HR standard operating procedures and utilizing and maintain a confidential and sensitive work environment. 8. Personal Assistant-Malaysia Airport Holdings Berhad (Sepang, Selangor)-SAP October 2009 – September 2012
Duties include:
• Checking calendar for my superior and set an appointment on a daily basis.
• Prepare claim and submitted to COO Office for approval and forward it to HR and Finance Shared Services for a payment via credit to a salary.
• Keeping record on the staff claim and updated into the monthly and yearly staff claim expenses. Resume/CWMF/2023/01/19
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• Monitor staff attendance and movement.
• Keep the staff movement record into SKEPS system.
• Prepare Purchase Requisition Form (PRF) for sales unit and submit to relevant approval before submit to Procurement Division to get Purchase Order (PO).
• Also maintain Purchase Requisition (PR) on a SAP system.
• Create Good Receive (GR) after receive an invoice from vendor and submit an invoice to Finance for payment procedure.
• Also maintain any Schedule Agreement (SA) payment via SAP system.
• Checking and booking ticket flight and hotel reservation for any travelling local and international.
• Prepare and make the request for refreshment for meeting required if needed.
• Update attendance record and submit it to HR Division.
• Update staff leave including annual leave, medical leave, and etc.
• Assist any team member on project basis if required including in preparing IT tender document, Airport project tender document, IT proposal and marketing communication on handling the events.
• Liaise with HR on recruitment process when it needed.
• Communicate with IT Help desk in assisting team member in the department on PC or Laptop troubleshooting.
• Take department minutes of meeting (MOM) and prepare to submit to the superior and circulated into the team member after getting approval from the superior. 9. Pembantu Penerbitan Gred S17 – Unit Komunikasi Kerajaan Negeri Terengganu (Ukom)
- Byline: Farezul Fadzal
2006-2009
Duties include:
• Cover any state program and other assignment from the superior. 10. Human Resource and Admin Clerk -Sutrajaya Shipping Sdn Bhd (Jalan Semarak, Kuala Lumpur)-SAP
28 October 2002-18 October 2005.
Duties include:
• Prepare memo to circulate to all staff.
• Update staffs leave such as medical leave, maternity leave, emergency leave and annual leave. Also prepare report in quarterly and yearly. Update record for carry forward for non-executive and executive staff.
• Check Payment Request from all departments before submit to Finance.
• Prepare payment request for related invoice with department such as office refreshment, telephone bill expenses, office stationary, office rental, office motor vehicle upkeep and etc.
• Prepare and update office organization structure, manpower and office layout.
• Prepare Purchase Order, good receive and invoice using Material Management Module (MM-SAP).
• Prepare budget vs. expenses monthly refer MPR from Finance, office telecommunication detail expenses, administrative expenses detail monthly asset tagging.
• Update stationary record monthly.
• Monitor Photocopy machine in a good condition.
• Monitor
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