Administrative Assistant Resource Specialist

DAWN SCHAAB

**** **** ****** **** * Kenosha, Wisconsin 53144 262-***-****

************@*****.*** https://www.linkedin.com/in/dawnschaab

SUMMARY

A results-driven, customer-focused, and highly motivated senior administrative professional specialized in executive support, with extensive experience globally in event and travel coordination, process improvement, office management, schedule management, expense reporting, customer service, project coordination, and onboarding processes. Additional capabilities include human resources, procurement, inventory management, and client/vendor relations. A dependable, proven performer with exceptional organizational, problem-solving, and multitasking skills and a keen eye for detail to maintain focus on strategic initiatives while remaining agile to keep pace with rapidly evolving demands of fast-moving industries.

EXPERIENCE

UNITED STATES NAVY (through HSSI), Naval Station, Great Lakes, Illinois

Administrative Assistant, Citizenship Development (NJROTC), 7/2021-Present

Serve as the principal clerical and administrative assistant support position for the Director/Deputy Director performing various administrative duties in support of the CD Program.

Track correspondence, receive and distribute incoming correspondence to correct recipient. Maintain official correspondence files, filing all official correspondence, memorandums, instructions and notices. Prepare copies of correspondence received and route to CD personnel. Provide centralized records function including standard handling/retention procedures, archiving historical and operational documents and document searches.

Type a variety of naval and business letters, memoranda, directives, statistical and narrative reports, endorsements and forms.

Maintain accurate databases for all assigned programs. Input, delete, retrieve, manipulate and correct information in database and utilize information via correspondence and reports.

Receive, research and provide information from/to CD and NJROTC personnel regarding Citizenship Development program. Research program related administrative related information and update/develop documents, databases and program, summaries. Coordinate, maintain and update data to provide consistent information to CD Director, NJROTC personnel and to respond to quires outside of CD.

Develop, enter data, edit and maintains databases.

Monitor status of CD tasks to develop information outputs.

ABBVIE INC (through Kelly Services), Mettawa, Illinois

Administrative Assistant, Global Market Access and Pricing, 9/2019-7/2021

Oversaw and managed the calendar for senior vice president for oncology. Coordinated domestic and international travel and processed expense reports for senior vice president and four directors. Planned and executed team off-site including getting contracts signed and fully executed. Provided business support for other special projects.

Received several thank you’s from people on my team for my help and support with scheduling group meetings including catering and audio visual. This includes appreciation and adding money on my lunch account. I have been told several times that people didn’t know I was new to AbbVie and events were streamlined and ran smoothly.

Helped human resources scheduling meeting with outside consultant and multiple people’s schedules.

SC JOHNSON, INC., Sturtevant, Wisconsin

Administrative Assistant, Procurement, 5/2015-6/2019

Oversaw and managed the calendars of procurement senior leadership (four senior directors, five directors, and 30 staff members). Coordinated domestic and international travel, passports, and visas and processed expense reports. Planned and executed large events, including global conferences and team-building events. Created and sent purchase orders to vendors and maintained vendor contact information in system. Provided business support for other special projects.

Administered extranet and SharePoint access for over 730 contract manufacturers and contract employees, including resetting passwords, setting up extranet access, and unlocking accounts.

Received Now Thanks! Award for assisting in physical inventory at key 3PM, enabling improved customer order fulfillment and accurate inventory valuation for year-end close.

Achieved Now Thanks! Award for significant contribution in building new archetype organization in human resources system.

Human Resource Specialist, 1/2014-5/2015

Oversaw and managed calendars for vice president of human resources and direct reports. Maintained discretion when handling sensitive human resources information, such as salaries, benefits, compensation, and performance reviews. Coordinated domestic and international travel, passports, and visas and processed expense reports. Administered new-hire process by scheduling, coordinating, and tracking phone and on-site interviews, creating offer letters, and onboarding new hires. Planned and executed large events, including global conferences and team-building events. Led business support for other special projects.

Delivered management bonus program, including entering bonus data and distributing bonus information to 200 individuals.

Received Now Thanks! Award for leadership and support on special project called “daBOM,” improving process for bill of material setup and reducing lead time from two weeks to two days.

Administrative Assistant, Global Mfg. & Tech Services, 1/2012-1/2014

Provided administrative support for global safety health and environment (GSHE), global quality, global lean, and global human resources (GHR) departments (three senior directors, one director, and five managers). Created and maintained department organizational charts and posted on SharePoint site. Managed business support for other special projects.

Received Now Thanks! Award for efforts and dedication to launch of “Global Product Supply University,” online repository of training tools for global product supply teams.

Planned, coordinated, and executed office relocation project to co-locate people who frequently work together.

Administrative Assistant, Marketing, Finance, and Design to Value (through Adecco Group), 4/2009-12/2011

Provided administrative support for one director and 11 managers in global design to value, marketing, and finance departments. Coordinated travel, processed visas and passports, and submitted expense reports. Ordered, tracked, and distributed imported product to facilitate “product teardowns.” Planned and executed large events, including global conferences and team-building events.

Received Virtuous Circle award for improving product import process.

Led important weekly import meetings (as a contractor employee) to make sure products were shipped in time for final meetings by interacting with multiple levels within the company, with minimal interaction with management.

ADDITIONAL EXPERIENCE

CASE NEW HOLLAND, Sturtevant, Wisconsin, Administrative Assistant (through Kelly Services), 6/2008-1/2009

THE AYCO COMPANY, Lake Forest, Illinois, Sales and Marketing Assistant, 3/2006-4/2008

JOHNSON POLYMER, Sturtevant, Wisconsin, Administrative Assistant, Applications and Synthesis Group, 7/2002-3/2006

ABBOTT LABORATORIES, Abbott Park, Illinois, Executive Secretary, Compensation and Development, 12/1990-4/2002

EDUCATION

COLLEGE OF LAKE COUNTY, Grayslake, Illinois

Associate of Science, Business

TECHNICAL SKILLS

NETFOCUS (Naval Education and Training Future Officer and Citizenship User System) - CDMIS, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Microsoft OneDrive, BrassRing (Recruiting), Workday (Human Resources), Oracle, PeopleSoft, Concur (Travel & Expenses), Google Calendar, SharePoint, Google Mail, SAP/PLM, AIMS (online HR Database)

AFFILIATIONS

Board member (Secretary) for the Office Support Network at SC Johnson, 2015-2018

Advisory Council member of the Office Support Network for SC Johnson, 2015-2018

Member of the Work-Life Balance Committee at Johnson Polymer, 2002-2006will provide clerical and technical support for the Navy Junior Reserve Officers' Training Corps unit instructors and cadets. You will compile and review directives and regulations associated with instructor certification requirements and maintain data on individual unit instructors. You will develop, update and provide information on instructor pay information summaries, issues, changes and technical analysis for program planning and budget submissions. You will answer phone queries and provide recommendations and decisions based on knowledge of program and policies. You will assemble instructor candidate applications, review information to determine if applicant meets established eligibility requirements, and compile nomination certification packages for review/consideration by board members. You will advise program staff on changes and revisions required to program directives and databases. You will maintain unit directorates and instructor vacancy listings. New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov. Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement. Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326. Per the preliminary nationwide injunction on E.O. 14043, COVID-19 vaccinations will not be implemented or enforced. For more information on vaccine status and workplace safety protocol requirements see Additional Information below. You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal. There is frequent walking and transporting of paper work within the divisions and occasionally to other buildings. Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Maintaining detailed data of unit requirements, individual files and other qualifications, procedures, standards and requirements; 2) Performing various pay, budget, and entitlement actions; 3) Preparing correspondences, compiling reviews, and updating directives, regulations, and precedents; and 4) Performing technical tasks requiring simple analytic, evaluative, statistical determinations in regards to various program facets. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

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