Front Desk Administrative Assistant

JENNIFER F. SWENSON

*** ******* *********, **** * • Poughkeepsie, NY 12601 • 845-***-**** • ******@*******.***

EXPERIENCED ADMINISTRATIVE & EXECUTIVE SUPPORT PROFESSIONAL

Paralegal – Office Manager – Administrative Assistant – Executive Assistant

Proven record of success providing administrative and operational support for attorneys and executives in fast-paced office environments.

Highly adept at processing and filing documents for closings and other transactions, preparing wills and legal documents, setting and managing schedules, and coordinating front desk functions for offices.

Ethical and self-motivated. Recognized for professional attitude and exceptional customer service, problem solving, organizational, and project management skills.

Core Competencies:

ü Administrative Support

ü Customer Relations

ü Document Control

ü Event Management

ü Staff Training

ü Research

PROFESSIONAL EXPERIENCE

Paralegal/Manager, MORGAN STANLEY, New York, NY 2014 – Present

Support a senior manager and work closely with sales team, underwriters, and processors.

Review trusts for anti money laundering screening purposes and ensure compliance with regulations.

Process and prepare closing pledge documents for all states. Review power of attorneys for all states.

Legal Secretary, MARTIN LAW GROUP, Wappingers Falls, NY 2013 – 2014

Scheduled clients for appointments and supported 1 attorney and 1 paralegal.

Coordinated monthly seminars. Prepared wills and legal documents for clients and attorneys.

Filed documents for courts and managed front desk functions. Trained 2 new admins.

Paralegal, QUARTARARO & LOIS, PLLC, Fishkill, NY 2008 – 2013

Provided legal and administrative support for 4 attorneys. Trained 5 new employees.

Reviewed and scheduled home equities, lines of credit, refinances, CEMAs, end loans, and purchase loans for the Hudson Valley Federal Credit Union.

Processed files for closings and resolved title issues to prevent closing delays.

Supervised front desk as needed.

Paralegal, GENOVA & MALIN, Wappingers Falls, NY 2007 – 2008

Responsible for all front desk activities and assisted 3 attorneys.

Prepared correspondence and wills, edited documents, and aided attorneys in preparation for court.

Filed documents in the bankruptcy court system

Legal Secretary, LEVINE, HOFSTETTER & FRANGK, Poughkeepsie, NY 2005 – 2007

Supported 2 attorneys and served on a 5-person team that ordered titles and updated electronic files.

Prepared and sent out closing packages for clients relocating in New York, New Jersey, Vermont, Connecticut, Massachusetts, and Rhode Island.

CAREER NOTES: Previously held position of Receptionist at O’NEIL & BURKE, LLP (2003-2005).

EDUCATION

Associate of Arts & Sciences – Paralegal, Dutchess Community College, Poughkeepsie, NY

COMPUTER SKILLS

MS Office, Lotus Notes, Acrobat, Word Perfect, Lexis Nexis

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