Document Controller Administrative Assistant
Resume:
EDUCATION
Bachelor of Science in
Information
Technology.
Cotabato City State
Polytechnic College -
Cotabato City
Philippines, 2006
PROFESSION
Document Controller
LANGUAGES
English, Tagalog, Native
Spanish
PERSONAL DETAILS
Nationality: Filipino
DOB: 05/09/1979
Qatar License No.:
279******** (ED-10/01/2023)
MUHIBBELDIN KEE HABING
Al Aziziyah - State of Qatar
E: advrv5@r.postjobfree.com
M: +974-****-**** / +974-****-****
SUMMARY OF QUALIFICATIONS
With over Twelve (12) years experiences as a Document Controller in Qatar and Four (4) years experiences working as Supervisor and Administrative Officer to a Private and Government firm in the Philippines. He handles document flow procedure and administrative works. He can perform a routine associated with job assignment and can patiently handle pressure situation and proficient in computer programs (Aconex, PDLM, FCTS, APMS, PMWeb, PMIS, SharePoint, ERP, Windows Microsoft Office, Microsoft Outlook, and Internet Surfing). PROFESSIONAL EXPERIENCE
ITALCONSULT, Qatar Branch (August 2019 – Present) Qatar Designation: Document Controller
Project: DW080 – Road and Infrastructure in Al Sailiya / Al Atiya Housing and Al Atiya Housing / Army Camp Road.
Client: Ashghal
Duties and Responsibilities:
• Developed very well for Document Control, which used to handle revision status, receiving, issuing and file keeping drawings, INR’s, MIR’s, MTIN’s and Documents etc. Ensure All document been received & distribute on discipline engineer.
• Responsibilities involve mainly in dealing with the Handover Submissions in Ashghal System, PDLM (Oracle) reviewing/approving the Contractors submission such as As-Built Drawings, Third Party As-Built Drawings, CCTV Reports and Snags Report, etc.
• Manage and maintain all controlled documents and update and control procedures and forms.
• Take charge of all document identification, classification, and filing.
• Create document filing and organizing system that are both effective and efficient.
• Ensures that all aspects of documentations are effectively controlled and categorized.
MIRABELLO Trading & Decoration WLL (2018 – 2019) Qatar Designation: Site Document Controller
Project: Al Shahad Tower (5B+6+38F) West Bay.
Client: Al Bandary Engineering Trading & Contracting Duties and Responsibilities:
• Develop and maintain document control processes for the efficient management and recording all documentations.
• Ensure that all the relevant Project documentation are registered / maintained in the electronic Document Management System (EDMS).
• Assist in the preparation of the minutes of meetings with the designers and project manager.
• Liaise with team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation.
• Assist with the general project administration.
2 of 5
MUHIBBELDIN KEE HABING
Al Aziziyah - State of Qatar
E: advrv5@r.postjobfree.com
M: +974-****-**** / +974-****-****
Al-Bandary Engineering Trading & Contracting (2016 – 2018) Qatar Designation: Senior Document Controller
Project: National Service Academy Training Camp Phase 1, 2, 3 & 4 (Government Military Projects) at Al Mazrouah Umm Salal Ali.
Client: Qatar Emiri Corps of Engineering (QECE-QAF) Duties and Responsibilities:
• Responsibilities involve mainly in dealing with daily Inspection Requests (IR), Material Inspection Report
(MIR) for ensuring its prompt reception, distribution, collection and returning them to sub-contractors within a 24-hour time frame of about 150 to 200 daily individual documents inclusive of material inspection documents for closing.
• Successfully undertaken mega submission such as preparing Shop Drawings, As-Built Drawings, Material and Pre-qualification to Project Consultant/Client and ensuring its commented copy are to be properly handled, distributed and emailed to related subcontractor’s and project engineers in timely manner.
• Checked the completeness and compliance of project documents, acknowledge the receipt, marked the distribution of the drawings, specifications, reports, calculation sheets, project schedules etc. to the concerned sections in accordance with established document control procedures/standards.
• Organized and reviewed project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures.
• Preparation of Daily Report, Weekly Progress Report and Monthly Progress Report as per the contract specification requirements.
• Preparation of transmittals for the outgoing documents and its relevant follow-ups. Electronically updating the log sheets for all technical documents to reflect the latest revision. Maintaining documentation for the punch list, ready for commissioning, final documentation etc.
• Also maintain project documentation using SharePoint that is required for Head Office documentation record.
Al-Bandary Engineering Trading & Contracting (2014 – 2016) Qatar Designation: Lusail Coordinator/Senior Document Controller Project: Lusail and Energy City Qatar (ECQ) Projects – Handling a Total of 15 projects. Duties and Responsibilities:
• Preparations and ensuring of CAC File (Construction Access Checklist) submission to Lusail authorities for their approval which is compulsory before the mobilization of all Al-Bandary Engineering projects.
• Preparations and ensuring of ECQ File (Energy City Qatar) submissions to ECQ authorities for their approval before the starting of the project mobilization which is required mandatorily.
• Coordinating all Al-Bandary Engineering project renewals and approvals like Mobilization and Logistic plan
(traffic management plan to access road, fence elevation, signboard elevation, signboard permit, dewatering discharge point layout, MOS for dewatering works system and plot limit), Soil investigation reports, HSE plans, Plot coordinates, Obligation letters, Topographic survey reports, DC1 & DC2 along with GSAS/GORD certified, Building permits, Consultant insurance certificates, Contractor’s all risk policy, Third party liability insurances, Handing over agreements and Land agreements.
• At the same time, assigned as Senior Document Controller to manage day-to-day office operations.
• Responsible for maintaining all project document using Electronic Document Management System by means of INACT (EDMS), ACONEX and MS Outlook/Excel for easy tracking and control of document and a paperless workflow, making it easy to work together with client, contractor, & with engineering department in sharing of project related information and documentation including; Incoming & Outgoing Correspondents, Comment Sheets, Drawings, Material, Pre-qualifications, Method Statement, Calculations, Inspection Reports, RFI, MIR, HSE Report & QA/QC Report, documents etc.).
• Also maintain project documentation using SharePoint that is required for Head Office documentation record.
3 of 5
MUHIBBELDIN KEE HABING
Al Aziziyah - State of Qatar
E: advrv5@r.postjobfree.com
M: +974-****-**** / +974-****-****
Al-Bandary Engineering Trading & Contracting (2013 – 2014) Qatar Designation: Senior Document Controller
Project: Fox Hills L&P Plots – Residential Apartments (17 Buildings). Client: Sheikh Mohamed Abdul Latif Al Mana
Duties and Responsibilities:
• Set up the Document Control system effectively as per Project SOP.
• Responsible maintaining all project Document using Electronic Document Management System by means of INACT Document Management System and also MS Outlook/Excel for easy tracking and control of document and a paperless workflow, making it easy to work together with client, contractor, & with engineering department in sharing of project related information and documentation including; Incoming & Outgoing Correspondents, Comment Sheets, Drawings, As-built Drawings, Red Line Drawings, Material, Pre- qualifications, Method Statement, Calculations, Clearance, IR, NCR, RFI, MIR, HSE Reports & QA/QC Reports, documents etc.).
• Updating regularly the Status of Document using MS Excel & Electronic Document Management System
(EDMS).
• Carry out quality checks on incoming and outgoing documents before uploading in the system and track receipt, distributions and review.
• Corresponds with the required personnel (Client, Consultants and Sub-Contractors) for receipt of outstanding documents and follow up and prepares document status reports periodically.
• Supports the rest of the team and proposes alternative courses of action, wherever possible, to facilitate efficient project progress.
• Handles confidential documents strictly observing necessary controls/access restrictions.
• Conducts all work activities in a safe and environmentally responsible manner by not taking on any task(s) that are perceived as unsafe and if in doubt, consults supervisor/manager before proceeding.
• Daily updating the report of daily manpower report to the client.
• Monitoring and preparation of timesheets.
• Responsible of preparing purchase request (PR) and recorded for easy tracking.
• Also maintain project documentation using SharePoint that is required for Head Office documentation record.
PROMER Qatar Contracting Co. W.L.L. (2011 – 2013) Qatar Designation: Senior Document Controller
Project: High Rise Buildings (Twin Tower – Parcel 13A and 13B) Pearl Qatar. Client: Nasser Bin Faleh Al-Thani Group
Duties and Responsibilities:
• Reporting to Project Manager.
• Responsible for maintaining all project Document using Excel for Easy tracking and control of document and a paperless workflow, making it easy to work together with client, contractor, & with engineer department in sharing of project related information and documentation including Incoming & Outgoing Correspondents, Comment Sheets, Drawings, As Built Drawings, Material, Pre-qualifications, Method Statements, Calculations, Inspection Notifications, Monthly Reports, Weekly Reports, Letters, Transmittals, Test Results, SCR, Reports, RFI, HSE & QA/QC, documents etc.
• Updating regularly the status of Document and prepare regular report of outstanding/Overdue documents that requires actions and responses.
• Responsible for Filling and maintaining Hard copies of documents in archiving room. And keeping the electronic files on its respective folder system to ensure quick and easy retrieval.
• Ensures that all aspects of documentations are effectively controlled and categorized.
• Scanning and Making Copy of all drawings and distributed to Technical Office and Site Engineer’s.
• Checking and forwarding emails to different departments, clients, suppliers and Project Manager at Site. 4 of 5
MUHIBBELDIN KEE HABING
Al Aziziyah - State of Qatar
E: advrv5@r.postjobfree.com
M: +974-****-**** / +974-****-****
• Handles confidential documents strictly observing necessary control/access restrictions.
• Responsible for making Weekly report (Incoming & Outgoing Letters) that is to be submitted to the Main Office.
• Prepare correspondence, reports or other documents from rough drafts; prepare agendas, meeting materials, notices, policies and procedures and other documentation requiring application of a specialized knowledge.
• Ensure the correct revision and location of documents into their designated archive system in a systematic order for easy retrieval using MS Excel.
• Interfaces with all discipline engineers to ensure that the requirement of the documents & drawings are properly handled and their outstanding and pending issues are resolved in timely manner.
• Maintain the highest ethical standards in dealing with all persons and preserves loyalty by working for the exclusive benefit of the company throughout the duration of the assignment. As part of the team, contribute to continuous performance improvement.
Qatar International Trading Co. W.L.L. (QIT) (2010 – 2011) Qatar Designation: Administrative Assistant Cum Document Controller – (Accounts) Duties and Responsibilities:
• Prepare issuance of payment vouchers.
• Prepare bank transfers.
• Documentation & Filling of posted batch.
• Used department database to track and manage and control issued documents.
• Issuing of Checks.
• Prepare monthly petrol reports.
• Prepare report of credit card payments.
• Registering of daily bank deposits.
• Distributing Invoices & other documents.
• Prepares monthly & yearly summary of Reject Reports & Customer Claims, checking of monthly Debit Memo issued by customers.
• Performed a multitude of administrative tasks as required in my job functions.
• Assisted in general accounting functions which includes providing telephone support and resolving billing problems.
• Other jobs & functions that falls within the scope of work. Sangali, Shell Petrol Station, Corporation – Private Firm (2008 – 2010) Philippines Designation: Supervisor – Operation Section
Duties and Responsibilities:
• Oversaw all operations including those of pump attendants.
• Supervise cleanliness and janitorial works.
• Prepares and handles reservation of the amount of petrol for the station.
• Supervise technical problems of gasoline pumps.
• Mediated staff disputes and handled customer complaints.
• Encoding all data related in developing the office database & important data for the office employee’s information’s.
• Be held responsible for the work and actions of other employees.
• Give instructions and/or orders to subordinates.
• Supervises subordinate’s work ensuring that the productivity and quality standards are met.
• Assist cashiering.
5 of 5
MUHIBBELDIN KEE HABING
Al Aziziyah - State of Qatar
E: advrv5@r.postjobfree.com
M: +974-****-**** / +974-****-****
Bureau of Fisheries and Aquatic Resources (BFAR) – Government Firm (2006 – 2008) Philippines Designation: Administrative Assistant – (Cashier Department) Duties and Responsibilities:
• Prepared report of daily issued checks.
• Preparation of monthly check disbursement report.
• Assisted in segregating vouchers for accounting and, commission and audit.
• Prepare daily RCI and Advice report.
• Encode on daily basis of monthly accountability report.
• Assisted in general accounting functions which includes providing telephone support and resolving billing problems.
• Submitting monthly report to Bureau of Treasury.
• Encodes and list data needed for the operations of the office.
• Backup all files at the end of the working days for archiving purposes. EMPLOYMENT HISTORY
2019 – Present ITALCONSULT, Qatar Branch
2018 – 2019 MIRABELLO Trading & Decoration WLL
2016 – 2018 Al-Bandary Engineering Trading & Contracting 2014 – 2016 Al-Bandary Engineering Trading & Contracting 2013 – 2014 Al-Bandary Engineering Trading & Contracting 2011 – 2013 PROMER Qatar Contracting Co. W.L.L.
2010 – 2011 Qatar International Trading Co. W.L.L. (QIT) 2008 – 2010 Sangali, Shell Petrol Station Corporation – Private Firm 2006 – 2008 Bureau of Fisheries and Aquatic Resources (BFAR) – Government Firm
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