Maxine Ann Smith

*** ****** ***

Cornwall, NY ***18

USA

Email:advrsk@r.postjobfree.com

Work: Retired 31 December 2019 from Government Position

Salary: negotiable

Cell: 845-***-****

Work Experience

Aug 01-Present, 40 HPW, Education Technician, GS-1702-07, Department of Physical Education, US Military Academy, West Point, NY 10996. Provides computer support for a variety of academic administrative programs, which entails inputting, extracting, and compiling data stored in the variety of programs. Provides routine administrative functions for the branch. Manages Web based Class Coordinator Program, Guidance Office Program, Physical Record Brief used for input of add/drop requests for DPE classes, initial sectioning, grade keeping, etc. Inprocessing of readmit and turnback cadets to ensure that all requirements are met. Analyzes request for information by preparing appropriate database queries, executing queries and retrieving input. Submits system change requests as required. Assist in the preparation and development of the yearly Guidance Brief and coordinates publication and distribution of same throughout the Corps. Maintains records for textbook order and book issue. Responsible for coordinating classrooms with the Deans Office. Coordinates all Instructional Support meetings, attendance records, minutes, etc. Types a variety of correspondence. Primary purpose of position is to provide educational support to the Instructional Division, which entails managing all aspects of scheduling, assessment, Counseling, Registration, Grades, Department Operations, Administrative support, Facility management and serves as the single-source POC with ORD for all Operations and Registrar issues which is the primary functions for this position. The task requires planning, coordinating, and executing a series of complex systems with narrow constraints and time restrictions. The duties are vital, varied and complex. The major duties fall into the broad categories: Automation, Physical Program Counseling and Administration and Analysis.

Maintains Scheduling Data. The data consist of information about cadet enrollments and courses. The scheduling data must mirror the ever changing physical program for several terms into the future. Updates and manipulates the scheduling data in preparation for scheduling each term and for physical education planning into the future.

Utilizes a variety of Interactive WEB based systems to accomplish Scheduling, Sectioning, Grading and tracking cadets (Class Coordinator, Physical Record Brief and USMA Grades programs).

Monitors department course enrollments. The incumbent monitors the enrollment system and assist the department Instructors and cadets with problems.

Maintain the Grade Templates, Grade Support Services for the department including 6, 10, 15 week and Term end and end of term processing requirements (PPSC) and various awards/honors (Male/Female top physical performers/Commandants Awardees).

Maintain Course End Survey System. Assuring Instructors accessibility, monitoring the open/closing of the system by round; updating DPE/Instructional Division/Course/Instructor questions. Retrieving, compiling data into graphs for MOS briefing slides.

Maintains Blackboard system. Input of Term End Exams, assuring exams are available at time of exam and blocked when exam has concluded. Compiles and exports grades to AMS. Compiles data and provides analysis reports to Course Directors.

Serves as Course Director for the department of Physical Education. Advises department instructors and cadets concerning all aspects of the USMA Physical Program which includes; course sequencing, prerequisites, graduation requirements, performance and specific courses. Renders decisions on eligibility for enrollment in specific courses.

Maintain continuity files of the Guidance office and all Physical Program Review Board, Grad Risk and Gray book activities. Coordinate the Physical Program Review Board to include coordinating DPE assets; preparing documentation; scheduling and site management; AAR accountability for board decisions. Coordinated the Grad Risk and Gray book process to include preparing documentation; coordinating materials from Course Directors; Tracking/Incorporating end of term guidance from the MOS; briefing the MOS.

Produce December Grad and no credit reports. Manages all Physical Program deficient cadets; Supervising Guidance Officers; serves as the single source POC with USCC to track fragile cadets, separation packets/cadet actions; verify CS manager permissions; manage SAP roster; manage STAP rosters; manage CZCP/CPRP rosters.

Maintain validation processing. Each year new cadets are tested, screened and validated for Aquatic levels. Concerning the implications of validation, determines Aquatic level for cadets. Swim times are input into WEB base program for sectioning of validation level.

ADD/DROP Processing. Each term cadets are offered the opportunity to adjust there schedules via add/drop transactions. Counsels cadets seeking to add/drop courses and ensures that changes to their physical program are not only in accordance with established USMA Physical program directives, but also meet the individual desires and capabilities of the cadet.

Performs Term-to-Term balancing-enrollment accumulated through the enrollment system result in enrollment imbalances between terms. Enrollments must be brought into tolerable balance to match limited teaching resources within each Physical program course. The incumbent manages the term-to-term balancing process by coordinating enrollment changes with the department and then manipulating cadet enrollments within specific academic program constraints.

Manage Underload/Overload Program management. Incumbent identifies cadets that are either over or under the prescribed coarse load, notifies the cadets of required actions, and monitors corrective actions.

Physical Individual Advanced Development (PIAD) program course scheduling. Each cadet is encouraged to enrich through the PIAD program. Incumbent manages the administration and monitoring of PIAD enrollments ensuring that final grades are input and posted.

Summer Term Academic Program (STAP). Manages administration for the STAP Physical program to track and schedule cadets that have failed a course or want to remediate a course which they received a grade of D (for grade replacement) or who have not taken a required course.

Provides information and reports upon request. Overall management and implementation of the USMA Physical program requires intricate coordination among all interested individuals, academic departments, and organizations involved. The decision-making processes that take place rely heavily on information provided by the scheduling office. As a primary operator of the Scheduling data, incumbent provides information. Plans work to be accomplished by subordinates, establishes priorities and assigns and reviews work of the unit.

Academic Scheduling. Runs the scheduling programs that manipulate the Physical program scheduling system information maintained in the database to assign hours against each individual enrollment. Incumbent analyzes results and corrects system problems, unscheduled cadets, and coordinates required changes within the department. . Performs internal personnel administration, and management tasks keeping employees informed of policies, procedures and goals of management as they relate to the unit. Identifies and analyzes problem areas considering alternative solutions, and selects the most appropriate course of action. Provide administrative/secretarial support for the Instructional Division; typing AI reports, tracking Competitive Sports accountability

Oct 97-Aug 01, 40 HPW, Management Assistant, GS-0344-05, MEDDAC, US Military Academy, West Point, NY 10996. Serves as Web Page Designer for entire Keller Army Hospital. Serves as Publications Control Officer, Forms Management Officer for the Medical Department Activity, back up mail clerk. Using Microcomputer and standard software administers the program of acquisition, distribution, supply, and control of DA and miscellaneous Publications (e.g., regulations, pamphlets ets.) and blank forms for all organizational elements of the MEDDAC. Establishes procedures for requisitioning, inventory control, and issuance of over 2500 forms to approximately 55 activities. Conducts annual survey utilizing the DA-12 series to determine needs of sub-elements of the MEDDAC for DA publications, establishing Pinpoint Publications Account for initial distribution. Conducts quarterly inventory of stock and maintains approximately 1200 stock record cards. Reviews drafts of new or revised forms for conformance with accepted practices. Reviews recommendations concerning consolidation, revision, or replacement of forms. I cover for the Mail Clerk in her absence. Assumed the duties of Management Assistant, GS-0344-06 Record Management in the Information Management Division at Keller Army Community Hospital From 1/26/01 to 4/23/01. Performs a variety of administrative and support type duties, budget administration, files management, telephone control, reviews all hospital administrative records, tracks two supply budgets, quarterly reports for status of each budget, Types a variety of letters, reports, and memos in draft or final form.

Jun 97-Oct 97, 40 HPW, Medical Clerk, GS-0679-04, MEDDAC, US Military Academy, West Point, NY 10996. I perform procedures such as assembling patients charts, scheduling patient appointments, and reviewing and selecting medical information for a variety of purposes, screening patients, scheduling appointments, initiating and maintaining medical records. I also have experience in taking blood pressures on and DINAMAP machine. I screen and direct calls to appropriate staff

Aug 92-Jun 97, 40 HPW, Military Pay Technician, GS-0545-05, Defense Accounting Office, US Military Academy, West Point, NY 10996. I performed military pay functions at a field site which involved processing complicated military pay actions, pay cases which require in-depth research to determine the cause of discrepancies, comprehensive reviews of master military accounts which includes a wide variety of entitlements, allowances and special incentive pays. I process debt collections or payment actions based on the review of Excess household goods, PCS Vouchers, TDY Vouchers, Hospital debts etc. Research source of excess household goods and take mandatory action to collect debts or rebut the actions being taken in Service members pay. I possess knowledge of military pay rules, regulations(JFTR,JTR,ADSN)and procedures in order to process, explain or compute complicated pay actions. I ensure transaction processed are accurate, timely and routed to the appropriate section for processing. I am responsible for processing complicated excess weight of household good cases using the debt collection process. I prepare, compute and process casual payments, TLA, TLE, Medical and Dental payments. I determine appropriate distribution of pay documents by maintaining a variety of control logs. I in-process new arrivals to the command, and out-process departing members. Determines and processes the full variety of military pay entitlements and allowances, codes data into the system, and performs audits on pay transactions. Ensured timely, accurate, and efficient processing of military pay transaction

Jun 91-Aug 92, 40 HPW, Military Pay Clerk,GS-0545-04, Finance and Accounting Office, US Military Academy, West Point, NY 10996.

Jan 91-Jun 91, 40 HPW, Clerk Typist, GS-300-04, Office of the Dean, US Military Academy, West Point, NY 10996. I was directly responsible for providing administrative support in an administrative office.

Nov 88-Jan 91, 40 HPW, Clerk Typist, GS-300-03, US Army Recruiting Battalion, STAS, New Windsor, NY 12550,

Nov 87-Nov 88, 40 HPW, Supply Clerk Typist, GS-2005-03, Dept of Logistics, US Military Academy, West Point, NY 10996. I possess some knowledge in the supply field in regulations, procedures, Technical Manuals, and the supply computer network. My duties involved customer service, filing, typing requisitions and order forms. My duties and responsibilities were to fill orders and request from vendors and customers as required.

Education

Franklin Academy, Malone, NY 12953 High School Diploma 1981

BOCES, Malone, NY 12953 Secretarial I and II 1978-1981

Additional Information

SPECIALIZED TRAINING: Reserve Component Input Subsystem Training, 1995; Joint Service Software Training, 1992; 1995; Boces Secretarial Training, 1979-1981, Web Page Designing, Notepad HTML, Dream Weaver III; 6/2000

LICENSES/CERTIFICATES: NY State Drivers License 1984

SKILLS: Word Processing, Correspondence, FAX, e-mail, cc mail, Statistical Typing, Proofreading, Typing (55 WPM), Data Entry, MS Word, Harvard Graphics, Windows 95, Word Perfect, Power Point, JSS, DJMS, JDC III, CHCS, ADS, Netscape Communicator, HP Scan jet, Internet explorer, Delrina Form Flow, Microsoft Outlook, Omni pro Page, Electronic Publications, Print Shop, PowerPoint, Excel, Office Automation, Receptionist, Office Procedures, File Manager, MARKS Filing System, Army Functional Filing System, ACCESS, Web Page Designing, Dream Weaver III, DCAS, Telephone Bills (Cell Phone, Single line and multi-line phones)(Pagers), Remedy work orders (AR User), Page Keeper Scan, Electronic Publication Programs(DA Pam 25-30), MS Publisher, Class Coordinator, USMA Grades, Intramural Manager, Blackboard, AMS.

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